We’ve helped 1000’s of clients

Telford & Wrekin Council Scanning Case Study

Cleardata were selected to digitise 3500 Large Format Plans for Telford & Wrekin Council’s Neighbourhood & Customer Services Department.

The company were awarded the project, due to their capability to quickly covert the large format documents within the Council’s two week deadline.

The process was quick and easy and the service we.. Read More

Street Lighting Technician, Telford & Wrekin Council

virgincare1

Cleardata reviewed Virgin Care’s existing manual invoice processes to cope with increasing demand, 32 different legal entities, reduce manual invoicing tasks and improve our digital invoice quality.

The transition to a fully outsourced service was much smoother than expected. Cleardata have been an absolute pleasure to work with and the time.. Read More

Finance Team, Virgincare

pharm

I would like to say on behalf of everyone at PharmAthene UK, a huge thank you for all your hard work with our documents!

A more professional company we could not have found. The speed and quality of your work has been commented and complimented on by everyone here.

Our team were.. Read More

Quality Manager, PharmAthene

unitedutilities

Cleardata were selected as United Utilities scanning partner for the digitisation of 25,000 large format reservoir drawings.

We chose them on the basis of the quality and security of their services.

The scanning service was delivered ahead of schedule and I’ve had lots of feedback about the scanned images. Everyone thinks the.. Read More

Kate Luxton, United Utilities

peabody

Cleardata have always shown flexibility and adaptability to Peabody’s changing archive storage requirements.

Communication has been excellent. The team are always willing to answer questions and provide prompt information.

The quality of the document scanning has also been excellent, allowing Peabody to commence a process of paper destruction with confidence.

Cleardata has consistently.. Read More

IT Programme Manager, Peabody

lsg-testimonial

Cleardata has provided LSG with a secure digital mail room solution that has helped us to significantly reduce our processing costs, secure our confidential data, go paperless and speed up our overall insurance claims processing.

This project was key to our business operation, so a number of service levels and KPI’s.. Read More

LSG Project Manager, Lifestyle Services Group

horrowells

We had an event which meant that staff were unable to enter our building for 48 hours. Being a law firm we love our paperwork and we soon realised even though we could connect up to our IT systems with no problem, staff were unable to work without their paper.. Read More

IT Service Manager, Harrowells Solicitors

nhs

We selected Cleardata due to their impressive reputation in managing medical records storage and scanning services for NHS Trusts. We were delighted that they were able to integrate their service with our new document management system, as it allows us to securely request records much faster than we were able.. Read More

Vishal Chohan, West London Mental Health

The transition to a fully outsourced invoice service was much smoother than expected. Cleardata have been a pleasure to work with. The staff spend less time scanning and more time on key AP tasks. This has transformed what we do in our department. Our staff are happy, our suppliers are happy. I wish we had done it earlier. ... Read More

Finance Team,
Virgincare

... Read More

Street Lighting Technician,
Telford & Wrekin Council

We selected Cleardata due to their impressive reputation in managing medical records storage and scanning services for NHS Trusts.

We were delighted that they were able to integrate their service with... Read More

Vishal Chohan,
West London Mental Health

Cleardata has provided LSG with a secure digital mail room solution that has helped us to significantly reduce our processing costs, secure our confidential data, go paperless and speed up our overall insurance claims processing.... Read More

LSG Project Manager,
Lifestyle Services Group

Cleardata were selected as United Utilities scanning partner for the digitisation of 25,000 large format reservoir drawings.

We chose them on the basis of the quality and security of their services.... Read More

Kate Luxton,
United Utilities

Cleardata have always shown flexibility and adaptability to Peabody’s changing archive storage requirements.

Communication has been excellent. The team are always willing to answer questions and provide... Read More

IT Programme Manager,
Peabody

We had an event which meant that staff were unable to enter our building for 48 hours. Being a law firm we love our paperwork and we soon realised even though we could connect up to our IT systems with no problem, staff were unable to work without their paper files.... Read More

IT Service Manager,
Harrowells Solicitors

I would like to say on behalf of everyone at PharmAthene UK, a huge thank you for all your hard work with our documents!

A more professional company we could not have found. The speed and quality... Read More

Quality Manager,
PharmAthene

Our business is built on quality of service and impeccable trust. Having already been awarded ISO9001, ISO27001 and BS 10008:2014, we pride ourselves on our awards and accreditations. We’re a data protection act registered business and all our team are Disclosure checked.

We’ve been sucessfully added to Crown Commercial Services RM1063 Postal Goods and Services Framework as well as GCloud 6 and ESPO’s Electronic Document Scanning Solutions Framework. See all our accreditations

Document Scnning SecurityCleardata is one of the largest scanning bureaus in the UK and is committed to document security. 

  • Secure document storage
  • Argon gas protected room
  • VESDA (very early smoke detection alert)
  • Water Detection Systems
  • Redcare  Security & Biometric Entry Systems

See all security specifications

Document Scanning Services

Cleardata offers Document Scanning Services and Document Management Solutions throughout the UK, accredited to ISO27001 for information security.  We offer managed services and solutions to help businesses go paperless, save valuable office space, automate manual processes and reduce business costs.

We have one of the largest scanning bureaus in the UK and are proud to be one of the first companies in our industry to be certified to BS 10008:2014, The Evidential Weight and Legal Admissibility standard.

We have a team of document experts  who can examine your existing paper processes and provide a paperless solution to transform the way data comes in and out of your business.  Our team keep up to date with the latest technology and can propose a variety of digital solutions e.g. digital mail room services, bulk document scanning services, secure document storage, intelligent data capture, invoice processing and cloud document management systems.

Our document scanning and document management solutions can help you securely manage any type of information or content.  We can help you automate your paper processes, using clever software to provide data capture, workflow and efficient processing for your information.

Read More

At the heart of our business is our document scanning services bureau, capturing over 3 million images per month. We’ve invested in the latest scanning equipment to provide high quality images, intelligent data capture technology and also offer a 200% quality checking promise. We’re an approved Kodak partner and can help you choose the right scanners for your business, based on our extensive experience.

We also offer an online document management solution, enabling us to scan your documents and upload to a secure environment for you and your team to access from any location, using a web browser. Services include:-

  • document scanning
  • invoice scanning
  • large format scanning
  • onsite scanning
  • digital mail room scanning
  • intelligent data capture

Archive Storage

We’ve literally built our business on security and document protection to provide compliant managed document services.  Our bespoke archive storage and scanning bureau have been designed with early smoke detection alert systems, enhanced security alarm systems, temperature control and 24 hour CCTV.

Our secure document storage services are available throughout the UK, and offer secure storage with fast digital retrieval, thanks to our onsite bureau.  Clients include the NHS, Local Authority, Finance and Pharmaceutical companies.  Our premises have been checked and approved by many organisations and meet the highest levels of compliance.

Secure Document Storage Services include:

  • document storage
  • scan on demand
  • archive management
  • document shredding

Paperless Solutions

Cleardata’s paperless solutions can help your business save time and money.  Our team can provide a solution to meet your business and budget. Our solutions team can map out your existing paper processes and guide your business through to a paperless environment.  Cleardata’s solutions include:-

  • Online document management
  • Automated invoice capture and processing
  • Enterprise content management
  • Bespoke ipad applications

For further details about any of our  document scanning services and document management solutions please call 0800 046 8081.

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