Business Process Outsourcing
Cleardata offers business process outsourcing services for businesses throughout the UK. We can take the manual processes out of your organisation and offer a range of service level driven solutions to save your company time and money.
Cleardata can manage your incoming mail – opening, sorting and handling returns for you. We have a secure mail-room, combined with a professional scanning bureau to digitise your documents on arrival. Our scanning and capture software can also automatically extract key data from your documents. Our document management and workflow solutions can help you to share digital documents to enable communication and collaboration, automatically routing your data to the right person in your business to query, process or authorise.
Our experienced team of consultants are on hand to help capture and review your existing paper processes and identify the best fit future process to suit your business and budget.
Cleardata provides accredited, secure services. Our company premises and processes have been designed to processes bulk document volumes, digitising over 3 million images per month. We’ve invested in the latest scan and capture technology and manage service level agreements for financial, NHS and public sector clients.
Our bureau is certified for PCI Compliance for the handling financial documentation, with secure operating zones set up for individual clients. We’re also certified to ISO27001 for Information Security and ISO9001 for Quality Management Systems. All staff are security cleared to NPPV (non police personnel vetting) level 2.
Our business process outsourcing bureau provides a range of services to help you including:
- Mail room operations – sorting mail and returns, mail room scanning, on-line document management or upload to ftp. This solution is commonly use to process claims, invoices, complaints and any type of bulk incoming mail.
- Intelligent data capture – scanning documents and extracting key information to avoid manual data entry, increase accuracy and reduce processing costs
- Data entry services – capturing the data from your paper documents and converting your informatin to digital format. Search your information quickly and easily and improve the accuracy of your data capture.
- Document scanning services – preparing and scanning your paperwork to digital format. Digital indexing to enable search and retrieval. Documents can be output to any required format
- Document workflow and management solutions – using the latest document workflow and document management solutions to route your digital documents to the right person in your business for review, query or approval. Taking the manual processes out of your organisation, with efficient automated solutions.
- Archive storage – securely storing live files offsite to free up office space, combined with scan on demand retrieval, allowing fast access to documents stored offsite.
If you are interested in discussing your business process outsourcing requirements please contact a member of our team today.
- Save time – Outsource your mail room operations to Cleardata and allow your staff to focus on your core business activities, increasing productivity and reducing costs.
- Save money – Reduce the costs of your paper processing and stationary costs
- Save office space – Free your business from paperwork and save valuable office space
- Increase accuracy – Capture your data electronically and reduce human error in your data capture.
- Validation – Validate your data against key criteria and rules.
- Protection – Once scanned your paperwork will be backed up and protected, avoiding data loss from fire or theft. Only allow access to employees with the necessary authorisation.