Enterprise Content Management

Manage all your knowledge and information in one workspace

Team Workplace Overview

Does your organisation manage projects from multiple locations, dealing with third party contractors and suppliers?  Then you’ll already know that information sharing, communication, live updates and smooth project management is integral to your business. Small delays can costs millions of pounds for businesses when projects are inefficiently managed.

Cleardata’s hyperwave team workplace solution is a full enterprise content management system, essentially bringing all your knowledge and information together in one place, online using cloud technology. You can access your documents using any device from any location, providing you have access to the internet. This is a perfect solution for employees working from home and on the go.

There’s no major roll-out or implantation plan required, this system is quick and easy to set up and operates on web based technology.  There are low level training requirements and we can assist you with whatever help you require.

Why Choose Us?

  • Our enterprise document management system is easy to use and secure.
  • Cleardata as a company are accredited to ISO27001 for information security
  • We have a wealth of experience working with a range of businesses in a variety of industries.
  • We can put all your documents in one place and streamline access based on requirements.
  • We are a specialist company delivering high quality services, which is why have been awarded ISO9001 accreditations.

Process

Work together with your other offices, departments, third party contractors, partners or suppliers, easily and efficiently using our online team workplace solution.  Normal day to day project management activities can be securely shared and stored in our cloud based solution, enabling users to collaborate, access, search, share, manage and update any project related activity, in one central location.

Work sharing and collaboration:

  • project documents
  • workflow
  • tasks and activities
  • video information
  • project updates, instructions and training information
  • service level agreements
  • project co-ordination – meeting and events planner (repeat events & notification)
  • key milestones
  • project specific  emails – tag/index by project (integrates with existing email infrastructure)
  • chat

Security

The system offers guaranteed data integrity and compliance to access control guidelines, offering

  • User access control is provided by roles and groups
  • Users can work online or offline and share or access information in its original format.
  • Secure access for suppliers, customers & partners
  • Access rights for documents, tasks and events
  • Pre-defined roles & groups
  • Full Version Control

Benefits

  • Improve efficiencies and reduce costs by digitally managing projects in a secure web based environment.
  • Effective change management implementation
    Manage any project, in one central location; communicate updates and information quickly and efficiently
  • Save time through fast search and easy retrieval
    Information can be searched using a fast and extensive functionality.  Information can be found by text or metadata.  Results can be organised by relevance, title or description and document type.
  • Communicate project updates and knowledge
    Use one central location to share milestones, updates, knowledge and project updates.
  • Audit trail

Keep an electronic audit trail for your project management.  Full version control provided.

For further information on our team workplace solution call today on 0800 046 8081 or click to send us further details of your requirements. Contact Us