Document Scanning Services
Cleardata is one of the biggest scanning bureaus in the UK. We’re set up to handle bulk document scanning services, using Kodak i5800 scanners and capture over 36 million images every year. All digital images are checked by two separate operators, providing a 200% quality checking guarantee. We provide collection services throughout the UK and offer a boxing up service if required. Our bureau can cope with high volumes of scanning and uses a unique scanning bureau management system to organise our jobs and deliver to timescale. Cleardata can also help you with your secure storage and on-line document management if required. Watch our latest document scanning video.
We work in accordance with GDPR requirements and our Compliance Manager is a Certified Information Privacy Manager. Our team can advise you on how best to index and categorise your records in order to be compliant with the new regulations.
Bulk Document Scanning – We digitise over 3,000,000 images per month
Whether you’re looking to digitise your back archives or need regular scanning for invoices or incoming mail, Cleardata can handle your document scanning services for you. We are a bulk scanning company who have years of experience helping company’s move their documents online. Our bureau is set up with a preparation team to remove staples and paper clips, scanning operatives, quality checkers and IT staff to ensure your documents are output in a suitable format. Once scanned, documents can be digitally filed (indexed) in any order e.g. by name, date or record number. This enables records to be digitally searched using a keyword tool.
Digital Mail Room
Cleardata offers a digital mailroom service to help your business achieve the paperless office. We provide an outsourced service to open, sort and digitise your mail and handle returns for you. We process thousands of surveys, claims, letters and many other types of paperwork on a daily basis and can automatically extract data from your incoming paperwork, using the latest OCR capture technology. Our bureau team and modern Kodak equipment can capture any bulk scanning requirements to an exceptional high quality digital image. We excel at regular mailroom scanning and one off back scanning jobs, clearing out archive rooms.
Digital Scanning Services – All Document Sizes
Our bureau can cope with the majority of document sizes. The most common is A4 and A3, but our high volume technology and bulk scanning services can capture most image sizes, such as small tickets and expense receipts. We also have a large format scanning bureau team, set up to handle any size large format drawings, maps, diagrams and plans, including A0, A1, A2 and other wide format documents. We can also digitise microfiche and microfilm images as well as Aperture Cards.
Scan to PDF or any other format
Cleardata has its own in-house IT guys and can index your documents to your requirements and output information into just about any digital format. We do like to challenge our IT team and they never cease to amaze us with their talents! Common formats include pdf, jpeg and tiff. We also offer our own secure on-line document management system and can upload digital images directly for you. Many clients request for images to be uploaded via a secure FTP site.
Secure Document Scanning Bureau
Our scanning bureau is purpose built and equipped with the latest technology to provide secure document scanning services. The facility is complete with a secure document storage warehouse, designed and protected from the ground up with VESDA fire detection, argon gas protected storage, CCTV, onsite shredding and biometric finger print entry systems. If your business needs to meet document management compliance standards for outsourcing, don’t worry, we’ll tick all your requirements. Our document scanning bureau is data protection act registered, PCI DSS compliant, ISO27001 accredited and all staff are security cleared. Facilities have been inspected by the NHS, Pharmaceutical and Finance Businesses and aims to meet industry wide records management compliance standards.
Why choose us?
- Document Scanning Services and Secure Archive Storage are our core business activities. We are set up for high volume and provide an efficient, cost effective, secure solution.
- 200% Quality Checking Guarantee.
- As a UK Document Scanning Company our business is accredited to ISO27001 for Information Security, ISO9001 for Quality Management Systems and PCI Compliance for financial documents.
- We have an IT team on hand to ensure your documents are output in a format compatible with your existing back office systems.
- Employees are security checked by Disclosure Scotland cleared to NPPV (non police personnel vetting level 2)
- Zoned storage areas
Our document scanning company has sales offices based throughout the UK, as well as regional offices in London, Newcastle and Chester. To find your local sales representative please click here. Our team will be happy to come and assess your files and documents to provide the best solution to meet your needs. Once you’re happy to go ahead we have a fleet of vehicles to collect your records and securely transport them to our document scanning bureau.