Microfilm & Microfiche Scanning Services
Cleardata is a UK Document Management company offering secure microfilm and microfiche scanning services. Our bureau is equipped with modern digitisation equipment to convert your archived microfilms/microfiche records to digital format. Cleardata is accredited for Information Security and Quality Management Systems. All staff are security cleared.
- Our team of professionally trained consultants will discuss the best options to convert your microfiche and microfilms.
- We offer UK collection services for our digitisation services
- Our team of experienced imaging staff will begin the process of scanning your records, which will produce high-resolution digital scans. These will automatically be converted to your chosen format (including TIFF, JPEG or PDF).
- Next comes the process of indexing these digital copies, which will give you the ability to search through your entire catalogue of archived files to retrieve the specific image you are looking for.
- These converted and fully indexed documents are then returned back to you. The most suitable method of returning your documents to you will be decided in our initial discussion, with popular choices including CD, DVD, memory stick or secure FTP site. This will provide your business with a bespoke solution which fits perfectly alongside your specific needs.
Why Choose Us?
- We’re accredited to ISO standards: ISO9001/2008 and ISO27001 for the highest level of information security
- We’re innovative in our technology: We set the standard in microfiche scanning, with the latest scanning hardware and storage capabilities.
- We provide a 200% checking service: Every document scanned is checked twice by our dedicated quality checking team to ensure the best quality scan possible.
- We scan over 150,000 documents a day: With over 3 million images being scanned every month, it’s clear we’re doing something right!
- Our microfilm scanners and microfiche scanners provide digital output to 200 dpi – 600 dpi,and offer a true dpi output. The scanners allow the head to be moved to enable capture of the microfilm or fiche image at true size. The scanners also enable the images to be cleaned up.
Did you know?
Traditional microfiche and microfilm has become one of the most inefficient forms of data storage. Our microfiche scanning and microfilm scanning services can provide digital conversion solutions to companies looking to benefit from a vastly superior form of data archiving.
Our experienced digital conversion team can convert your microfiche and microfilm to a variety of digital formats, providing you with a much cheaper and efficient way of accessing your archived data.
Microfilm and microfiche background…
16mm roll film – generally used for the annual backup of records and information, where records didn’t have to be updated. Commonly used to store:-
- Maintenance Records
- Finance and Accounts Records
- HR & Personnel Records
35mm roll film was used to store anything larger than A3. For example newspapers, maps, drawings, books, manuscripts and pictures. Microfilm is generally kept in reel form however it can be cut up to create aperture cards for the manufacturing and construction industry to keep plans and drawings on.
3M cartridge – microfilm cant be removed from the cartridge. A way of holding the film to prevent scratching and allow the film to be read using a microfilm reader.
Microfiche was generally used when storing data on roll film was not practical e.g when the document was not large enough to warrant using a whole reel of film. It was also used when files needed updating over time, as additional strips of film could be placed within an existing fiche jacket. The standard 16mm five channel fiche can be found just about anywhere from Finance and Insurance, to HR and Personnel Departments. It was also used a great deal in the public sector in the Pensions and HR Departments as well as Planning Offices or Highways Management.
COM – Computer Output to Microfilm
Computer output to microfilm systems were used to store computer data directly to microfilm. This was often used for accounts information for banks and financial institutions, payroll data or insurance information.
Benefits of Microfiche Scanning
Converting your microfiche and microfilm becomes the obvious choice when considering the numerous benefits your company can enjoy.
Viewing data which has been stored on either microfiche or microfilm is a costly process, with some microfiche readers costing as much £1000. Converting these files to a digital format eliminates the need to invest in costly viewers and reading equipment.
Files stored on microfiche and microfilm cannot be indexed, which could mean an entire afternoon spent searching for one particular image. Digital versions of these images can be catalogued by any number of factors, allowing for instant identification of the file you are looking for.
Protection from loss and damage
Microfiche and microfilms are can be easily lost, damaged or misplaced due to their size. Digital versions of these files can be securely stored in an electronic document management system, guaranteeing their protection from loss. Digital files can also be backed up in multiple locations for further insurance.
Control who has access to files
After converting microfiche and microfilms to a digital format, your files can be password protected on a dedicated document management server, which can also provide details on who in your organisation has accessed your digital files. Choose who is authorised to access particular documents, and be safe in the knowledge that your data is protected.