Small Business Document Scanning & Management

Cleardata can help small businesses or SMEs with a range of document management solutions. SME and Small Business Document Management ServicesWe offer a secure service, accredited to ISO27001 for Information Security and ISO9001 for Quality Management Systems.

As businesses grow and become busier it gets more and more difficult to maintain your document archive, the number filing cabinets and storage boxes required increases and as a result the office space is taken up by the ever expanding document archives. By digitising documentation, SMEs reduce the need for filing cabinets and ultimately save valuable office space and reduce storage costs. A paperless office will also save time searching through paperwork, back up paper records and protect against fire or flood damage.

Our team are experienced document management consultants, able to guide small businesses through the process of becoming “paperless”, utilising the following services:-

  • Business document scanning – we can digitise all your paper records e.g. customer information, orders, health and safety, compliance documentation, invoices and correspondence. Our scanning bureau is fitted out with high volume production scanners. All scanned images are quality checked by two operators.
  • Digital mail room – outsource your mail to our team and we’ll provide opening, sorting and scanning services. Digital mail can be sent via secure FTP or uploaded to our cloud document management solution, ready for your team to process.
  • Invoice processing service – Our team will digitise your invoices and intelligently capture data using clever software e.g. invoice number, supplier name, address, net and gross value. Once extracted data can be verified against your existing databases, for example original purchase order value.  This service reduces manual data entry and increases the accuracy of your invoice data. It will also speed up your invoice processing,  help identify bottlenecks in your processes, reduce duplicate payments and other invoicing errors
  • Archive storage – Outsource your archive storage to our secure facility and free up valuable space in your office.  Our archive team can search and retrieve your records, digitise and return to your desktop within 2 hours of your original request.   We’ll provide a fully managed archive service, with agreed destruction time scales and confidential disposal/shredding.
  • Cloud document management – Cleardata offers a low cost cloud document management solution.  This allows digital information to be securely stored in the cloud and accessed from any location using a web browser. Save time locating files, receive a full electronic audit trail and distribute information more easily to your colleagues, clients or customers

For further details about Cleardata’s document management services for small businesses and SMEs watch our videos or call our team today on 0800 046 8081. Alternatively you can use our contact us form. We look forward to hearing from you.


Cleardata’s services for Small Businesses and SMEs include:-

  • Document Scanning Services
  • Invoice Processing
  • Digital Mail Room Services
  • Secure Document Storage
  • Cloud Document Management

Find out more about our services from our About Cleardata PDF