Small Business Document Scanning & Management

Here at Cleardata, we help small businesses or SMEs with document scanning and management. ISO9001 for Quality Management and SME Small Business Document ManagementISO27001 for Information Security, our service is secure and professional. 

As businesses grow and become busier it gets more and more difficult to maintain your document archive, the number filing cabinets and storage boxes required increases and as a result the office space is taken up by the ever expanding document archives. By digitising documentation, SMEs reduce the need for filing cabinets and ultimately save valuable office space and reduce storage costs. A paperless office will also save time searching through paperwork, back up paper records and protect against fire or flood damage.

Our team are experienced document management consultants, able to guide small businesses through the process of becoming “paperless”, utilising the following services:-

  • Business document scanningwe can digitise all your paper records e.g. customer information, orders, health and safety, compliance documentation, invoices and correspondence. Our scanning bureau is fitted out with high volume production scanners. Every image that is scanned is checked by two different quality control operators.
  • Digital mail roomoutsource your mail to our team and we’ll provide opening, sorting and scanning services. Upload digital mail to our cloud document management service or send it using our secure FTP, ready for your team to process.
  • Invoice processing service – Our team will digitise your invoices and intelligently capture data using clever software e.g. invoice number, supplier name, address, net and gross value. Once extracted data can be verified against your existing databases, for example original purchase order value. This service reduces manual data entry and increases the accuracy of your invoice data. It will also speed up your invoice processing, help identify bottlenecks in your processes, reduce duplicate payments and other invoicing errors.
  • Archive storageOutsource your archive storage to our secure facility and free up valuable space in your office. Make the most of your office space by outsourcing your archiving needs to our secure facility. Our archive team can search and retrieve your records, digitise and return them to you in under 2 hours. We’ll provide a fully managed archive service, with agreed destruction time scales and confidential disposal/shredding.
  • Cloud document management – Cleardata offers a cost-effective cloud document management solutionwhich lets you store digital information securely in the cloud. This means you can access the information from anywhere. Save time locating files, receive a full electronic audit trail and distribute information more easily to your colleagues, clients or customers.

If you want more information on our document management services for small businesses and SMEs watch our videos or call us today on 0800 046 8081. Alternatively you can use our contact us form. We look forward to hearing from you.

 

Cleardata’s services for Small Businesses and SMEs include:-

  • Document Scanning Services
  • Invoice Processing
  • Digital Mail Room Services
  • Secure Document Storage
  • Cloud Document Management

More information about our services from our About Cleardata PDF