Access Accounting Records Remotely Using Cloud Document Management

Cloud document management services can provide many different industries with the most ideal solution to their document storage and retrieval process. Due to the Covid-19 pandemic, more people than ever before are working from home, making accessing important files, such as accounting records, difficult if they’re physically stored in the office.

With cloud document management solutions, your accounting team will be able to retrieve records quickly and efficiently, from any location. Here’s how Cleardata can help ensure you benefit from those cloud document management services, especially when working remotely.

 

How can you access accounting records remotely?

The cloud document management solutions Cleardata are proud to offer their customers will ensure that all of your accounting records can be accessed from anywhere, using any Internet browser. 

There are a number of ways in which this particular service can aid in improving the efficiency of file and record retrieval, especially within the accounting industry, making it even easier for your staff to quickly access documents without having to step foot in the office.

The accounting records you store can be remotely accessed with cloud document management services. There’s even an option to have all files password-protected in order to increase the security of the documents you’re storing. Once your employees have entered their password into the system, they can then search for certain accounting records by inputting a keyword, thus bringing up all relevant, associated documents. 

All of this can be achieved from home, so your workers don’t have to spend time travelling to and from the office to retrieve and analyse certain accounting records – this can all be achieved when working from home.

 

What does cloud document management involve?

The Cleardata team works tirelessly around the clock to ensure your documents are properly scanned, stored and indexed online. With a state-of-the-art, professional scanning bureau available, with the capability to scan around 4 million images a month, you can look to Cleardata to regularly scan and index the accounting records you have; something that can be done on a daily, weekly or monthly basis.

When choosing cloud document management solutions, all of the paperwork you have will be digitised and uploaded to the cloud for quick and easy access. There’s also an option for you to digitise, upload and index accounting records yourself, even when working from home, making it a flexible option for many in the accounting industry.

Cleardata will also be able to provide you with a summary of tasks on entry into the cloud document management system, together with a full and precise electronic audit trail in order for you to keep an accurate account of where your records are stored, how they’re being used and who accesses them, when – all of this can be done remotely, also.

 

What are the benefits of cloud document management when working from home?

• Quick and flexible access to important documents from anywhere at any time
• Office space will be free from excessive amounts of paperwork, so you could downsize your premises, thus saving you money
• Accounting records and other files will be stored securely and under password protection for added peace of mind
• A simple keyword search will pull up all relevant documents in no time
• An audit will be provided to you ensuring you can keep track of documents, even when working remotely

 

Cleardata can help you to access accounting records from any location

Here’s why you should choose Cleardata for all of your cloud document management needs:

• All of their document experts are Prince2 trained, so you can look to them to analyse your existing paper processes and provide you with the perfect solution, no matter what industry you work in
• Cleardata have a state-of-the-art scanning bureau at the helm of their operations
• They have the ability to digitise any amount of back archives 
• You’ll be able to easily transition to a paperless environment all round, making working from home even more convenient for all involved
• Cleardata are accredited to ISO 27001 standard for information security
• They’ll ensure your data protection and compliance requirements are delivered securely
• Cloud document management implementation and training are available with Cleardata, even if you’re working remotely
• Cleardata will make sure that images are output in a format that’s compatible with your existing office systems

 

If you would like more information about how Cleardata can help you with cloud document management solutions today, get in touch with a member of their friendly, knowledgeable team – they’ll always be on hand to help wherever possible, no matter what industry you work in.