Archive Scanning
Cleardata offers archive scanning services throughout the UK. Our secure archive storage facility is combined with an onsite scanning bureau, to provide offsite storage, with fast digital retrieval. Archive scanning is a popular, cost effective solution, enabling businesses to free up valuable office space and protect their records.
Archive scanning services enable you to securely store your documents offsite and request your information as and when required. Our warehouse is protected by enhanced fire and security systems, 24 hour CCTV and all our team are checked by Disclosure Scotland. Cleardata offers an accredited service, for more information click here. Our scanning bureau is equipped with a fleet of high production Kodak scanners, providing high quality digital images. All scanned images are quality checked by two seperate scanning operators.
Cleardata’s retrieval team will locate, scan and upload your documents within two hours of your initial request. Documents can be uploaded via secure FTP, or via our cloud document management solution, enabling you to access your information quickly and easily, straight from your desktop.
Scanned images can be output to any required digital format. PDF and TIFF are popular options, but our IT team can work with you to ensure images are compatible with any existing document management or office systems.
How we can help
- Archive Boxes – Cleardata provides high quality archive boxes at affordable rates
- Boxing up Service – If you need help putting your files into boxes our team will be happy to help
- UK Collection and Delivery – Our friendly team can collect your documents from any location, all vehicles are security tracked
- Bar Coding – All archive boxes are bar coded on collection, to provide an audit trail for your documentation
- Secure Archive Storage – Your documents will be placed in our secure warehouse facility
- Scan on Demand – Documents will be retrieved, scanned and returned within two hours of your request
The Benefits of Archive Scanning Services
- Free up valuable office space
- Reduce costs for your business
- Protect your records and improve data protection for your business
- Save time searching for information
- Fast digital retrieval for images stored offsite
- Flexible access to digital information
We had an event which meant that staff were unable to enter our building for 48 hours. Being a law firm we love our paperwork and we soon realised even though we could connect up to our IT systems with no problem, staff were unable to work without their paper.. Read More
IT Service Manager,
Harrowells Solicitors
We selected Cleardata due to their impressive reputation in managing medical records storage and scanning services for NHS Trusts. We were delighted that they were able to integrate their service with our new document management system, as it allows us to securely request records much faster than we were able.. Read More
Vishal Chohan,
West London Mental Health
“We find Cleardata’s new archiving system very easy to navigate and very user friendly.
Because we can now access all requests on-line it allows us the opportunity to access the system out of hours which is a very positive move for us as sometimes documents are requested after business hours.
The retrieval.. Read More
Office Administrator,
Clyde & Co
West London Mental Health NHS Trust
Project Background West London Mental Health NHS Trust (WLMHT) is recognised as one of the
St Helens Council
Project Background St Helens Council approached Cleardata for an onsite scanning project to digitise Social
Clyde & Co – Case Study
Project Background Clyde & Co is a dynamic and rapidly growing global law firm, with
Siemens Healthineers
Project Background Siemens Healthineers provides leading innovative medical solutions worldwide. The company approached Cleardata seeking
Our business is built on quality, information security and innovative processes. Cleardata is GDPR Compliant and has been awarded ISO9001, ISO27001, BS 10012, Cyber Essentials Plus and BS10008:2014. We pride ourselves on our awards and accreditations. See all our accreditations
Cleardata offers document scanning and archive storage in a secure, accredited facility.
