Document Storage Services
Cleardata provides document storage services throughout the UK. Our storage facility offers the latest in security and protection, accredited to ISO27001 for Information Security and ISO9001 for Quality Management Systems.
Document Storage Service
- Collection and delivery throughout the UK, using own vehicle fleet
- Cleardata Archive boxes
- Boxing up and indexing service
- Bar code labelling
- Scan on demand retrieval – digital files delivered within 2 hours of initial request
- Managed destruction dates
- Shredding service at Cleardata’s document storage facility
Secure UK Facility
At Cleardata Document Storage the security of your documents is critical. We’ve invested in the latest technology to ensure our secure document storage facilities are fully protected against theft, fire and flood and also make certain every member of our team is thoroughly security cleared.
Scan On Demand
As part of our document storage services, we offer a scan on demand service, which offers a FAST digital retrieval within two hours of your request. As the name suggests, we retrieve your documents from our secure facility, scan the documents on an “as and when required” basis and upload them direct to an FTP site for you to peruse from your own desktop at your own leisure!
UK Collection Services
No matter what your business size or sector, or where you are based in the UK, we have our own well maintained fleet of vehicles and trusted drivers who can securely collect archive boxes from any private or public sector organisation. Want to track your files and business documents following collection? No problem, our vehicles use state of the art tracking technology.
Accredited to ISO27001 for information security, and having undergone several archive storage inspections by blue chip and pharmaceutical clients, you can rest assured that no matter how confidential or sensitive your documents, they will always be handled with the utmost care and attention.
Indexing and Bar Coding
Once your documents have reached the hands of our dependable archive storage staff they will be allocated an index number and barcoded to enable FAST document retrieval.
A managed notification of destruction date will also be given to ensure we do not store your documents or business files any longer than is necessary.
Secure Document Storage
Your documents will then be stored and managed in our highly secure warehouse that boasts a comprehensive range of enhanced features to ensure their complete protection. For example, we have a very early smoke detection alert system (VESDA), Access Control systems, Flood Detection sensors, 24/7 CCTV monitoring, Flood Detection Sensors and more!
Cleardata Document Storage are proud to meet document storage standards for key industry sectors including the NHS, local government organisations and financial institutions.
Scan on Demand
In association with our outstanding onsite scanning bureau, we are able to deliver a professional and reliable scan on demand service.
When you need a document , simply give our helpful team a call or login to our unique online archive management system in order for us to retrieve and scan your documents. We will then send it to you via a secure FTP site – all within two hours of your request.
Managed Document Destruction
Have your documents reached the end of their shelf life? Then take advantage of our secure managed document destruction service – not only will this reduce your ongoing storage costs but will also ensure that your documents are securely and safely disposed of.
Achieve Data Protection Act compliance by allowing Cleardata to securely shred your confidential and sensitive information.
Accredited to ISO27001, we have industrial shredding equipment that can safely destroy documents, books, CD’s, files, credit cards, floppy disks and paperwork.
If you need to find out more about the document storage services provided by Cleardata, call us today!
Storing your documents off site offers so many benefits to you and your organisation:
By storing your files and documents in our secure archive storage facilities, you will free up physical space in which to run your business.
No more wasted employee time, filing or searching for documents – they will have more time to do what they are paid to do.
Using our secure offsite document storage facilities means that you don’t need to use expensive office space to store information and records.
Fast and Easy Document Retrieval
Our unique, fully managed archive storage service allows guaranteed digital retrieval of documents within two hours of your request.
Full Document Security
As specialists in document storage services, our enhanced secure facilities ensure that your documents are fully protected against natural and circumstantial disasters including fire and water damage and ensure you comply with data protection act requirements.