Cleardata Blog

By Nathan Evans on 20th Jan 2021

Document Management Best Practices

Document management and storage is essential in any business, ensuring that paperwork such as invoices, historical documents, customer contracts and more, are archived correctly in order to enhance overall efficiency and reliability.  According to a survey conducted by Cleardata, it can take a British business up to 5.61 days on average to retrieve documents physically… Read More

By Nathan Evans on 17th Dec 2020

Cleardata donates £1000 Christmas gift to local charities

As part of the festive season’s celebrations, Cleardata has decided to give back to the local communities in which it operates. A total of £1,000 has been donated, with £500 to Blacon Boxing Club in the Chester area and £500 to Metro Radio’s – Mission Christmas in the North East.  Both Metro Radio and Blacon… Read More

By Nathan Evans on 10th Dec 2020

Cleardata – The UK’s first company to install the ibml FUSiON

Cleardata, document management specialists, are the first company in the country to take delivery of the ibml FUSiON intelligent, scalable document capture platform. This follows a long line of firsts for the business, as they were the first to install the Kodak i5000 Series Scanners, followed four years later by Kodak i5850S Scanners. The most… Read More

By Nathan Evans on 9th Dec 2020

Are duplicate payments costing your business? Automate and save!

Duplicate payments are a problem which can cost UK businesses thousands of pounds of their annual turnover. It’s a significant issue and unnecessary expenditure that can be reduced using an automated invoice processing service. Many businesses have an auditing system in place to catch these inconsistencies, but performing that audit retrospectively can take up time,… Read More

By Nathan Evans on 5th Nov 2020

Struggle to share paper documents around home-based staff? Go digital!

Remote working provides many benefits for both staff and business, such as a reduction in time and costs for commuting, better work-life balance and reduced business overheads. However, there are also limitations such as access to physical paperwork. Not being able to share physical documents and paperwork that’s stored in your office archives can be… Read More

By Nathan Evans on 4th Nov 2020

Emergency Digital Mailroom – Now is the time for continuity!

Handling incoming mail can be a challenge in the current pandemic with staff working remotely. Ensure incoming paperwork such as invoices, credit notes, claim forms and cheques continue to be processed effectively by outsourcing to a digital mailroom service.   An emergency digital mailroom function is a great way of maintaining business continuity and keeping your… Read More

By Nathan Evans on 21st Oct 2020

Is Social Distancing limiting your storage space?

Although a large proportion of businesses now have staff working remotely, there are still many companies where this isn’t feasible, due to the physical nature of their operations. Instead of sending staff to work from home, these businesses are following government guidelines to minimise the risk of Covid-19 for their staff.  These include facemasks, sanitizers,… Read More

By Nathan Evans on 20th Oct 2020

Still sending staff into an unused office to collect post?

Although many businesses have transitioned to a majority of homeworking staff due to Covid-19,  chances are they’re still sending members of their admin, HR, finance, or accounts team in to deal with the post.  The situation brings its own range of challenges, for example, increased risk of Covid, along with lone worker risks.    To ensure… Read More

By Nathan Evans on 16th Oct 2020

Reducing Office Footprint? Tackle Your Paperwork Challenges

Home-working has become a necessity following the COVID-induced total lockdown we experienced in the earlier part of the year. Now, with an economic downturn, the prolonged threat of the virus, and further lockdowns many businesses are deciding to make the home working situation more permanent. According to a survey in August, conducted by the BBC,… Read More

By Nathan Evans on 15th Oct 2020

Digitising patient care records; a 2020 necessity 

In 2018 the NHS launched its campaign to achieve a paperless 2020 and its mandate is a simple one, in theory, to harness the power of technology and become less reliant on cumbersome legacy filing systems and paper-filled processes. The recent NHS Long Term Plan committed to every patient having access to digital-first primary care… Read More

By Nathan Evans on 12th Oct 2020

Digitise and Manage Fleet Vehicle Documents With Cleardata

Fleet managers are often inundated with fleet vehicle documents relating to hundreds, potentially thousands of vehicles, and this can make administration more complicated than it needs to be. A common issue experienced is having paperwork such as service records readily available for compliance and insurance purposes, or even for the re-sale of the company fleet. … Read More

By Nathan Evans on 5th Oct 2020

5 Reasons to digitise invoices with Cleardata

Digitising your own invoices can be a lengthy process for your finance and accounts team. Opening the post, sorting, scanning, re-scanning after issues arise, and then filing them can be a lot of time out of the day, especially with month-end or an audit. Now, throw COVID into the mix and staff are having to… Read More