Cleardata Blog

By Jan Cahill on 3rd Jan 2018

Happy New Year! Start 2018 by reducing business overheads

Happy New Year! If you’re anything like me you may have slightly overindulged over the Christmas period! Well it’s back to work now and time to start the 2018 New Year’s Resolutions with healthy eating (apart from a few left over choccies) and return to the gym. From a business point of view, I love… Read More

By Georgie Morgan on 12th Dec 2017

Protect Important Documents from Severe Weather this Winter

This winter, the Met Office declared a severe weather warning regarding Storm Caroline, which has so far brought heavy snow fall and may also bring some very strong and potentially disruptive winds in the UK. It’s crucial for businesses to focus on document security to ensure important records are protected from the severe weather. With gusts… Read More

By Georgie Morgan on 29th Nov 2017

Cleardata Appoints New Director

Cleardata UK Ltd, a leading Document Management Company has appointed John Welsh, former Director of IT at Inprova Group, to their Board of Directors. John will be leading Cleardata’s Commercial and Product Strategy and developing their existing portfolio of innovative products and cloud solutions to help transform business processes, go paperless and reduce costs. Cleardata employs… Read More

By Georgie Morgan on 17th Nov 2017

Cleardata boosts microfiche and film scanning fleet with Sunrise Apollo HS

Cleardata has invested in an additional Fiche scanner to its fleet, with an Apollo HS, 3 in 1 modular microfilm, aperture card and microfiche scanner. The hi-tech device effectively scans Microfilm, Microfiche and Aperture Cards with outstanding quality. Included in the scanner base unit is a computer, camera, software and a light source, to enable… Read More

By Georgie Morgan on 31st Oct 2017

Do you have data demons lurking in your business? The GDPR clock is ticking….

Halloween isn’t the only thing scary about October, it’s now only 7 months away from the implementation of the new GDPR regulations. The penalties for non compliant businesses and organisations regarding GDPR document management will also come into affect on this date. These GDPR changes aren’t hocus pocus, it’s time to get your business GDPR… Read More

By Georgie Morgan on 19th Oct 2017

Are your business records prepared for severe weather?

With Britain preparing for seven named storms before Christmas, it’s time to think about securing your business documents and records management. Many businesses are affected by flooding, which can cause severe losses for customer information and operational documents. Is your business in a flood zone? The bill for Storm Desmond was estimated to be £1.3… Read More

By Georgie Morgan on 17th Oct 2017

GDPR Consultancy Services

Are you worried about GDPR and how it will affect your company’s records management? Cleardata offers GDPR consultancy services and GDPR records management which can help your business prepare for the new requirements. The General Data Protection Regulation (GDPR) is the biggest and most significant change regarding data privacy in the last 20 years. It… Read More

By Georgie Morgan on 5th Oct 2017

The Benefits of Outsourcing your Company’s Mailroom Operations

Does your company have issues managing invoices or other documents when they arrive by mail? Opening, sorting and processing thousands of documents that arrive at your company by email and post can be a time consuming task, particularly if your organisation is regularly inundated with incoming mail. BPO services, such as outsourcing your mailroom, can… Read More

By Georgie Morgan on 29th Sep 2017

Increase Efficiency with Vehicle History Card Digitisation

Physically storing thousands of important records, such as vehicle log cards in a large warehouse can be rather problematic, especially if it’s situated separately to the main office. This can be very unproductive for your business if regular car history checks need to be carried out, requiring constant retrieval of the files. Document digitisation can… Read More

By Georgie Morgan on 21st Sep 2017

Eliminate Manual Processing with Robotic Process Automation

What is RPA? Robotic Process Automation (RPA) is an intelligent computer software or a ‘robot’ that can capture, process and automate existing applications that involve repetitive tasks, high-volume data and rules-based processes. Ultimately, RPA can replace certain procedures that would previously require a human to perform. The advanced software can be applied to a range… Read More

By Georgie Morgan on 11th Sep 2017

Automated Invoice Exception Handling

If you work in the Accounts Payable world you’ll be more than familiar with Invoice exceptions. This ongoing problem can be the prime cause in delaying payments and causing frustration with your team and suppliers. Common Issues such as no purchase order number, incorrect quantities, net amounts or incorrect supplier/legal entity can be costly if… Read More

By Georgie Morgan on 31st Aug 2017

How Protected are Your Documents in the Office?

Data Protection With the new GDPR data protection regulations coming into force next year, it’s time to take stock and review your business’s risk for documents stored onsite. The introduction of GDPR will see an increase in monetary penalties for businesses. Up to 4% of your global turnover or £20,000,000 – whichever is greater. Find… Read More