Cleardata Blog

By Jade Anderson on 8th Jan 2020

Retention Periods For HR Records

There are various different laws and regulations surrounding the retention and protection of HR records in the UK. Businesses need to ensure that they adhere to the correct retention periods for different document types in order to maintain organisation and remain compliant. Cleardata’s scanning and archive management services can help you to efficiently manage your… Read More

By Jan Cahill on 11th Dec 2019

Cleardata Partners With WeMindTheGap

Cleardata, a UK Document Management Company, has collaborated with WeMindTheGap as an Employer Partner from October 2019 to April 2020. The charity was founded by Rachel Clacher to address and challenge social mobility in local communities by providing young, underserved, unemployed people with an opportunity to fulfil their potential in life and work. WeMindTheGap is… Read More

By Jan Cahill on 10th Oct 2019

Reduce GDPR Risk – Choose a BS10012 Certified Document Management Provider

Cleardata is delighted to announce that the business has achieved certification to BS 10012:2017, BSI’s Personal Information Management System Standard. This is a great accolade for the company and allows clients to outsource with confidence, providing trust in the handling of their personal data and ultimately lowering the risk for GDPR non-compliance and fines. BS… Read More

By Jan Cahill on 24th Sep 2019

What Kind of Documents Can be Digitised via Business Scanning?

Professional scanning services can be carried out for a wide variety of document types and sizes. From the smallest receipt to large format drawings and plans. Regular daily scanning can also be completed for incoming surveys, claims forms and invoices, taking the burden away from your team and enabling faster processing. Business scanning services are in… Read More

By Jan Cahill on 6th Aug 2019

How Document Digitisation Enables Flexible Working

Digitising your business’ documents provides a wide range of benefits. From saving time to improving document security and compliance, there are a wealth of advantages to be had.  For businesses with flexible or home workers, digitised documents combined with an online document management system can provide an efficient and secure solution. Allowing companies to offer… Read More

By Jan Cahill on 16th Jul 2019

Cleardata Success – Manchester City Council Scanning & Archiving Framework

Cleardata is delighted to announce that the company has been awarded onto the Manchester City Council TC979 Framework for document scanning and archive storage services. This framework can also be accessed by the Association of Greater Manchester Authorities (AGMA) and its associate members, Manchester Partners and North West England Local Authorities. There is a growing… Read More

By Jan Cahill on 11th Jul 2019

Automated Onboarding Processes – HR & Recruitment

If you’re working in HR or Recruitment you may be interested to know that many of your manual onboarding and recruitment tasks can now be done in a different way using RPA (Robotic Process Automation) Technology. It may seem futuristic, but robots can now be used to complete some of the straightforward admin tasks that… Read More

By Jan Cahill on 17th Jun 2019

Five Business Reasons For Outsourcing Archive Storage

Paperwork archives can rapidly build up in your business, producing significant ongoing costs for storage and staff time taken to find and manage records. If your company is experiencing “paperwork overload”, but you’re not quite sure if you’re ready for an offsite storage service, read Cleardata’s findings below on the 5 common reasons for outsourcing… Read More

By Jan Cahill on 13th Jun 2019

Cleardata NHS Data Security and Protection Toolkit (DSPT) Compliance

Cleardata has completed a successful Data Security and Protection Toolkit (DSPT) Submission via NHS Digital.  The DSPT is an online self-assessment tool for organisations with access to NHS patient data. Organisations have to assess themselves against the National Data Guardian’s ten data security standards to measure performance and demonstrate good practice around data security and… Read More

By Jan Cahill on 12th Jun 2019

Improve Records Management Compliance By Storing Offsite

If records management is part of your business responsibilities, you’ll be aware of the importance of data protection, particularly with the GDPR regulations introduced in May last year.  Business compliance with GDPR is key and if not treated seriously could incur fines for your organisation. Keeping a full index and audit trail of your records,… Read More

By Jan Cahill on 2nd May 2019

Cleardata Exhibiting at North East Business Expo

Cleardata is delighted to be exhibiting at the North East Expo today, 2nd May 2019, taking place at the Newcastle Upon Tyne Falcons Stadium.  The Expo, which is the biggest business event in the region,  brings together companies from throughout the North East.  The show features business seminars and networking events throughout the day. Cleardata will… Read More

By Jan Cahill on 1st Apr 2019

Spring Clean Your Documents with Cleardata

Happy 1st April!  Springtime is well on the way and people around the UK are preparing to welcome the new season with a thorough spring clean. There couldn’t be a better time to assess and transform your current business document management systems. Running any business requires a vast number of documents, however, it’s easy for… Read More