Cleardata Blog

By Jan Cahill on 10th Sep 2018

The Risks of Duplicate HR Records

Whilst unintentional, duplicates of employee records are an easy mistake to make and can have serious consequences for both your business and your employees. Primarily caused by simple human error such as the incorrect inputting of payroll identification numbers, duplication in employee records can also occur when an employee changes role or re-joins a company…. Read More

By Jan Cahill on 4th Sep 2018

GDPR Compliance: A Concise Guide for HR Managers

This year the new GDPR data protection legislation came into force. It aims to protect people’s personal data in the modern world of the internet and mass data processing. A lot of the literature out there has been focused on protecting customer data. However, the GDPR applies to all personal data, including that of employees…. Read More

By Jan Cahill on 10th Jul 2018

Cleardata is an accredited partner of the Accounts Payable Association

Cleardata is delighted to announce that is has become an accredited partner of the Accounts Payable Association.  The Association has over 41,000 members and speaks for the interests of AP professionals in the industry. Cleardata provides a range of automated services and solutions for Accounts Payable Professionals,  making this is a clear partnership for the business…. Read More

By Jan Cahill on 5th Jul 2018

Key Benefits of Offsite Digital Mailroom vs Onsite Mailroom

Outsourcing your mailroom to a third party can achieve many key benefits for your business. Going paperless being the main driver, as well as faster-processing speeds, improved customer service, lower processing costs and creating a secure digital audit trail, which can all be accomplished as a result. Outsourced digital mailroom services can be used to process… Read More

By Jan Cahill on 11th Jun 2018

Lock Up Records Management – Risks & Challenges

Cleardata recently surveyed 100 UK businesses about their document management practices and uncovered that 44% of businesses are using offsite storage lock ups or self-storage facilities. This can often be due to companies suddenly needing to move archives offsite e.g. to provide more office space for additional staff, an annual office clear-out of archived documents,… Read More

By Jan Cahill on 9th May 2018

HR Records Management – GDPR

Many companies may have scanned their HR Records in the past, with digital filing & indexing by name, surname and employee number in one multipage PDF.  This may have been adequate at the time, but with new GDPR regulations changing this month, you may want to consider additional categorisation of your records to manage your… Read More

By Jan Cahill on 3rd Jan 2018

Happy New Year! Start 2018 by reducing business overheads

Happy New Year! If you’re anything like me you may have slightly overindulged over the Christmas period! Well it’s back to work now and time to start the 2018 New Year’s Resolutions with healthy eating (apart from a few left over choccies) and return to the gym. From a business point of view, I love… Read More

By Georgie Morgan on 12th Dec 2017

Protect Important Documents from Severe Weather this Winter

This winter, the Met Office declared a severe weather warning regarding Storm Caroline, which has so far brought heavy snow fall and may also bring some very strong and potentially disruptive winds in the UK. It’s crucial for businesses to focus on document security to ensure important records are protected from the severe weather. With gusts… Read More

By Georgie Morgan on 29th Nov 2017

Cleardata Appoints New Director

Cleardata UK Ltd, a leading Document Management Company has appointed John Welsh, former Director of IT at Inprova Group, to their Board of Directors. John will be leading Cleardata’s Commercial and Product Strategy and developing their existing portfolio of innovative products and cloud solutions to help transform business processes, go paperless and reduce costs. Cleardata employs… Read More

By Georgie Morgan on 17th Nov 2017

Cleardata boosts microfiche and film scanning fleet with Sunrise Apollo HS

Cleardata has invested in an additional Fiche scanner to its fleet, with an Apollo HS, 3 in 1 modular microfilm, aperture card and microfiche scanner. The hi-tech device effectively scans Microfilm, Microfiche and Aperture Cards with outstanding quality. Included in the scanner base unit is a computer, camera, software and a light source, to enable… Read More

By Georgie Morgan on 31st Oct 2017

Do you have data demons lurking in your business? The GDPR clock is ticking….

Halloween isn’t the only thing scary about October, it’s now only 7 months away from the implementation of the new GDPR regulations. The penalties for non compliant businesses and organisations regarding GDPR document management will also come into affect on this date. These GDPR changes aren’t hocus pocus, it’s time to get your business GDPR… Read More

By Georgie Morgan on 19th Oct 2017

Are your business records prepared for severe weather?

With Britain preparing for seven named storms before Christmas, it’s time to think about securing your business documents and records management. Many businesses are affected by flooding, which can cause severe losses for customer information and operational documents. Is your business in a flood zone? The bill for Storm Desmond was estimated to be £1.3… Read More