Bulk Scanning

Bulk Scanning Services from Cleardata

Cleardata offers bulk scanning services to companies throughout the UK. The company’s state-of-the-art scanning facility is set up to receive, sort, scan and quality check high volumes of paperwork on a daily basis. Our customers can rest assured that they’re in the best possible hands with Cleardata for bulk scanning services. Just one reason for this is that our business is accredited for Information Security ISO 27001, Quality Management ISO 9001, BS 10008:2014 Legal Admissibility and BS 22301 for Business Continuity.

Digitising paperwork, whether it be for archived records or regular capture of live business paperwork, such as incoming mail, will free your office space, streamline business operations and allow staff to work more efficiently. Once in digital formats, documents can be accessed from multiple locations, providing the capability for agile working.

As one of the leading bulk scanning bureaus in the UK, Cleardata hosts a range of innovative solutions, enabling information to be captured quickly and accurately. The company was the first adopter of the IBML Fusion 7300 scanner in the UK, with a fleet of three of the world’s fastest, ultra-high volume intelligent scanners, capable of digitising 730 pages per minute. The IBML has 7 ultrasonic double-feed detectors.

Documents can be collected from any UK location using our fleet of vehicles, which are securely tracked for added peace of mind. We can provide Cleardata archive boxes, which are delivered flat-packed, and also offer a boxing-up service at your premises, if required. Documents are tracked throughout the entire bulk scanning process using bar-code technology, providing a full audit and quality trail.

Convenient bulk scanning services near you

Finance and procurement departments deal with large volumes of paperwork on a daily basis. Supplier contracts, tender proposals and budget reports make up only a small percentage of documents, used by staff to complete various tasks. In an attempt to save office space and back up important information, companies often try to scan paperwork in-house using multifunctional office scanners. These scanners are not purpose-built for batch scanning and cause numerous problems, including:

  • Duplicate feeds
  • Paper jams
  • Poor image quality
  • Wasted staff time
  • Maintenance issues

Outsourcing your bulk scanning requirements is an incredibly convenient option for many businesses and companies alike, regardless of the industry you work in. This is because it allows staff to concentrate on valuable tasks instead of wasting time scanning copious amounts of paperwork.

Cleardata is set up to manage high volumes of scanning with quick turnaround times and secure storage options, both physically and in the cloud. In order to provide our customers with the best possible bulk scanning service, Cleardata is proud to have invested in the latest technologies, making our bulk scanning services unparalleled to in-house scanning jobs.

What are the benefits of implementing a bulk scanning service?

There are many benefits of bulk scanning services from Cleardata. As well as executing bulk scanning projects seamlessly and effortlessly with the best possible results, outsourced bulk scanning services are able to provide many different businesses from an array of industries and sectors with a wealth of benefits, including:

  • Converting paperwork to digital format enables information to be retrieved quickly
  • Staff no longer need to waste time searching through old archives to try and locate key information
  • Valuable office space can be utilised for other core business activities
  • Information is backed up and protected against fire, flood and theft, so you won’t run the risk of losing lots of important information should a disaster strike
  • Files are available at the touch of a button, improving the general efficiency of your operations

Why choose Cleardata for bulk scanning services?

Cleardata’s bulk scanning bureau is equipped with high-production scanners, capable of digitising up to 420 high-quality images per minute whilst simultaneously removing duplicate feeds. This is possible thanks to our reliable fleet of high-speed scanners, such as the scanners we have from Kodak. Capable of digitising 11 million images a month, Cleardata can always be counted upon to execute bulk scanning services with complete ease.

Once the images have been digitised, they’re uploaded to our cloud system. This enables customers to access documentation remotely from anywhere and at any time. However, we understand how important it is to protect data and information, which is why we ensure that only authorised personnel are able to access that paperwork electronically. For optimum peace of mind, Cleardata is one of the first scanning bureaus to be certified to the new BS10008:2014 standard for Legal Admissibility. In addition to that, we are also accredited to:

  • ISO27001 for Information Security
  • ISO9001 for Quality Management Systems
  • BS 10008 Legal Admissibility and Cyber Essentials Plus compliance

If you would like further information about our bulk scanning services then get in touch with a member of our fully-trained, meticulously-vetted team – we’re always on hand to provide our customers with expert advice and guidance when it comes to bulk scanning services, drawing on our many years of experience in the field.

For further information about Cleardata’s Bulk Scanning Services, contact our team on 0800 046 8081 or try our quick quote tool.Quick Quote

In–House Batch Scanning vs Outsourced Batch Scanning

Finance and procurement departments deal with large volumes of paperwork on a daily basis. Supplier contracts, tender proposals and budget reports, make up only a small percentage of documents, used by staff to complete various tasks.

In an attempt to save office space and back up important information, companies often try to scan paperwork in-house, using multifunctional office scanners. These scanners are not purpose-built for batch scanning and cause numerous problems, including:-

  • Duplicate feedsBatch Scanning Services
  • Paper jams
  • Poor image quality
  • Wasted staff time
  • Maintenance issues

Outsourcing your scanning requirements, allows staff to concentrate on valuable tasks, instead of wasting time scanning paperwork.  Cleardata is set up to manage high volumes of scanning. The company has invested in the latest technologies, to provide quick turnarounds in comparison to in-house scanning.

Cleardata’s Batch Scanning Services

Cleardata’s document scanning bureau is equipped with high-production scanners, capable of digitising up to 420 images per minute.

Scanners will automatically remove duplicate feeds and enhance image quality. The company is also one of the first scanning bureaus to be certified to the new BS10008:2014 standard for Legal Admissibility (read more).

On pick up, boxes are given a unique barcode reference, allowing them to be tracked during transport and throughout every movement in the bureau.

The company use a unique in-house bureau management system, enabling staff to successfully manage high volumes of regular scanning. The system works with Cleardata’s barcode system and provides the bureau operations team with job status reports for each project.

Digitised images are uploaded to Cleardata’s cloud document management system, enabling staff to securely retrieve information.

Indexing using pre-agreed naming conventions gives you quick access to your information.

For further information about Cleardata’s Batch Scanning Services, contact our team on 0800 046 8081.

Benefits of Bulk Scanning

  • Converting paperwork to digital format enables information to be retrieved quickly. Having everything efficiently indexed digitally means that staff no longer need to waste time searching through old archives to try and locate key information.
  • Valuable office space can be utilised for core business activity. Just think of what you could do with all the space created by getting rid of your filing cabinets and cupboards. For example, it could create more space for operations or extra desk space, boosting your company’s productivity.
  • Information is backed up and protected against fire, flood and theft. If you only have physical, paper copies of your documents, then you run the risk of losing lots of important information should disaster strike. Don’t take that risk!
  • Files are available at the touch of a button, improving the general efficiency of your operations.

For further information about Cleardata’s Bulk Scanning Services, contact our team on 0800 046 8081 or try our quick quote tool.Quick Quote