Can Intelligent Data Capture Help to Grow My Business?

Business owners are always looking for ways in which to grow and develop their company. Part of that involves being as successful as possible, and there are a wealth of tools at their disposal in order to help them. From a dedicated workforce to state-of-the-art software and programmes, such as intelligent data capture, business owners these days can use advanced technology more than ever before to help them in their quest. 

Intelligent data capture is something that many companies use, regardless of the industry you work in or the size of your business, to help grow and expand their business. But you may not be aware of what intelligent data capture is, exactly, or how it can help to develop your company, but we’re on hand to explain it all to you in this article. 

 

What is intelligent data capture?

According to Scandit, intelligent data capture (IDC) is a piece of software that offers a technological and advanced solution to certain tasks, such as the viewing, extracting, analysing and interpreting of even the most sensitive information. IDC usually consists of six different steps, each one working together to provide a wide range of benefits to the user, such as: higher accuracy, increased transparency, lower operational costs and freeing up time, to name just a few.

 

What are the key features of intelligent data capture?

You might be wondering why IDC is something that many companies adopt in order to grow and develop their business, no matter its size or how long you have been set up for. Although, there are multiple factors that a business owner needs to consider before implementing IDC, and that includes knowing and understanding exactly what it can do for your company. This allows you to determine whether or not it’s something worth implementing or not. So what are the key features of intelligent data capture? Let’s take a closer look:

• Multi-channel document entry – this is something that will enable your company to view and accept documentation that spans a complete range of paper and digital channels
• Inline data extraction – this is the part than allows for recognition, extraction of data and analysis of information early on in the process
• Cost efficiencies  – real-time and quick-time viewing, extracting and analysing of data allows for a more streamlined process which, as a result, saves your business money
• Centralised management – centralise management and take control of production and distributed scanners throughout the business 
• Compliance and security – you’ll never have to worry about breaching GDPR rules and regulations, because intelligent data capture ensures the security of sensitive information, meaning it will not get lost, stolen or damaged

 

How can intelligent data capture help to grow my business?

Intelligent data capture has a wealth of benefits to offer businesses, whether you’re looking to grow and expand your business or not. However, for those who are looking to ensure their success, and maintain it for the foreseeable, intelligent data capture is a sure way of growing and expanding your business, in no time at all, but how? 

 

Allows for enhanced speed & accuracy

One of the main reasons as to why a business turns to intelligent data capture for help to grow their business is because it offers exceptional accuracy and increases the speed at which operations can be carried out. Intelligent data capture has the ability to process vast amounts of data and information in quick time. 

However, just because it’s all done in a timely manner doesn’t mean to say that accuracy is compromised, like it would do if that task was done manually by a human worker. Not only does this save time off the bat, but it also saves time in the long run as people won’t have to go back and correct errors or inaccuracies. 

 

Enables better predictive capabilities

AI-powered systems, such as intelligent data capture, can help companies to identify trends and patterns that a human worker may miss. This is because using traditional methods simply aren’t as advanced or as accurate as intelligent data capture software. By identifying the trends and patterns in advance, it’s possible to develop predictive models in order to forecast future trends. 

This can help when it comes to generating leads and sales. As such, you’ll be better able to make plans and create campaigns for advertising and marketing purposes. In addition, you’ll be able to make more informed decisions about your business. Intelligent data capture can help in more ways than one when it comes to the expansion of your business.

 

Increases efficiency & productivity in the workplace

IDC enables companies to automate various tasks that would have been time-consuming if done manually. This, therefore, reduces the need for manual labour. Thus freeing-up the time of your workers for more worthwhile tasks. 

Not only does it save time, it also saves money, improves efficiency and increases productivity. In addition to this, intelligent data capture also has the ability to identify practices that are both wasteful and unnecessary.

 

Ensures better collaboration between office workers & remote workers

The great thing about intelligent data capture is that it can be used both in the office and remotely. Having this level of versatility and flexibility means that employees can work together. Just as they did before, whether they’re in the office or are working from home. 

It reduces the company’s reliance on shared work hours and shared locations. Therefore enabling dynamic interactions whilst reducing financial overheads in the process. According to Freyda, 25% of costs can be automated with the help of intelligent data capture. 

Essentially, this could mean savings of up to £80,500 a year for a team of around ten people. It also helps to save your workers money. This is because they’ll no longer have to come into the office by car or bus.

 

Improves security

Intelligent data capture allows for augmented security. You’ll find that using IDC provides more security for sensitive data than storing physical documentation in a filing cabinet. 

Using IDC to ensure the security of information means you won’t have to worry about it becoming compromised. Especially if you choose Cleardata for intelligent data capture services.

 

Simplifies compliance

Intelligent data systems make strong and accurate links to a fully-transparent audit trail that complies, seamlessly, with government regulations. In addition, IDC also maintains secure retention of records and other pieces of sensitive data. Therefore allowing you to effortlessly comply with GDPR rules and regulations.

 

Improves customer service

Intelligent data capture has the ability to improve the customer service you’re providing. This is because IDC can help companies to better understand the needs and wants of their customers. 

Intelligent data capture has the ability to analyse vast amounts of information from multiple sources, not just one or two. This is what gives organisations the ability to gain customer behaviour insights. 

By finding out any common problems or issues, you’ll be in a better position to provide solutions. Therefore making for a new-and-improved consumer experience that will have all of your customers talking.

 

Cleardata is pleased to offer a wealth of document management services, including intelligent data capture, digital mailroom, document scanning, archive storage and more. If you would like further information about how we can transform your workplace operations today, get in touch with a member of our friendly, professional team – we’re always happy to hear from you.