Cleardata Blog

By Jan Cahill on 26th Mar 2021

Office Space Saving with Cleardata

Office space saving has never been more important to businesses, with a continued emphasis on social distancing, every square metre counts. The problem is there’s only so much you can do once the office layout has been rearranged for maximal spacing.  A common culprit that tends to get forgotten about is the filing cabinet. How… Read More

By Nathan Evans on 22nd Mar 2021

Go paperless, access information from any location 

Go paperless with Cleardata’s document management and Robotic Process Automation (RPA) solutions. These services save time, space and money, so you can optimise your processes and focus on high-value activities that increase profitability. As more and more companies move towards paperless methods, it seems that these practices are benefiting from changes to working methods. Cleardata’s… Read More

By Nathan Evans on 17th Mar 2021

Digitise documents to improve marketing management

In order to efficiently plan and create content, marketing teams create a wide variety of documents, including content calendars, marketing plans, and KPIs. As a result, valuable office space is often taken over by these records, collaboration is restricted and costly, time-consuming manual processes are carried out. Companies will hopefully be able to return some… Read More

By Nathan Evans on 23rd Feb 2021

Are you committing to a digital workspace in 2021?

An ever-increasing number of businesses are reducing their physical footprint and taking advantage of digital workspaces. The reason for giving up premises may be due to budgetary constraints, finding a better operating model online, out of concern for staff wellbeing, or a combination of all three. Regardless of the motivation, this is a considerable change… Read More

By Nathan Evans on 20th Jan 2021

Document Management Best Practices

Document management and storage is essential in any business, ensuring that paperwork such as invoices, historical documents, customer contracts and more, are archived correctly in order to enhance overall efficiency and reliability.  According to a survey conducted by Cleardata, it can take a British business up to 5.61 days on average to retrieve documents physically… Read More

By Nathan Evans on 5th Nov 2020

Struggle to share paper documents around home-based staff? Go digital!

Remote working provides many benefits for both staff and business, such as a reduction in time and costs for commuting, better work-life balance and reduced business overheads. However, there are also limitations such as access to physical paperwork. Not being able to share physical documents and paperwork that’s stored in your office archives can be… Read More

By Nathan Evans on 4th Nov 2020

Emergency Digital Mailroom – Now is the time for continuity!

Handling incoming mail can be a challenge in the current pandemic with staff working remotely. Ensure incoming paperwork such as invoices, credit notes, claim forms and cheques continue to be processed effectively by outsourcing to a digital mailroom service.   An emergency digital mailroom function is a great way of maintaining business continuity and keeping your… Read More

By Nathan Evans on 21st Oct 2020

Is Social Distancing limiting your storage space?

Although a large proportion of businesses now have staff working remotely, there are still many companies where this isn’t feasible, due to the physical nature of their operations. Instead of sending staff to work from home, these businesses are following government guidelines to minimise the risk of Covid-19 for their staff.  These include facemasks, sanitizers,… Read More

By Nathan Evans on 5th Oct 2020

5 Reasons to digitise invoices with Cleardata

Digitising your own invoices can be a lengthy process for your finance and accounts team. Opening the post, sorting, scanning, re-scanning after issues arise, and then filing them can be a lot of time out of the day, especially with month-end or an audit. Now, throw COVID into the mix and staff are having to… Read More

By Nathan Evans on 1st Oct 2020

Office Relocation or Downsizing? Digitise Your Paperwork & Save Space

In recent years there’s been trepidation on the part of many heads of business to consider staff working from home, but with the introduction of COVID, this trepidation has been put aside out of necessity to keep their business operating. Push has come to shove for office-based businesses and after seeing the benefits to staff… Read More

By Jan Cahill on 21st Mar 2020

How Can Electronic Document Management Enable Homeworking?

With employees working from home it can be easy to slow down business productivity with lack of access to documentation and data, monitoring and compliance concerns. Thankfully, Cleardata can provide a solution in the form of an Electronic Document Management System. Cleardata’s Cleardox system is a secure cloud based digital filing cabinet for all of… Read More

By Jan Cahill on 6th Aug 2019

How Document Digitisation Enables Flexible Working

Digitising your business’ documents provides a wide range of benefits. From saving time to improving document security and compliance, there are a wealth of advantages to be had.  For businesses with flexible or home workers, digitised documents combined with an online document management system can provide an efficient and secure solution. Allowing companies to offer… Read More