Cleardata Blog

By Nathan Evans on 20th Jan 2021

Document Management Best Practices

Document management and storage is essential in any business, ensuring that paperwork such as invoices, historical documents, customer contracts and more, are archived correctly in order to enhance overall efficiency and reliability.  According to a survey conducted by Cleardata, it can take a British business up to 5.61 days on average to retrieve documents physically… Read More

By Nathan Evans on 9th Dec 2020

Are duplicate payments costing your business? Automate and save!

Duplicate payments are a problem which can cost UK businesses thousands of pounds of their annual turnover. It’s a significant issue and unnecessary expenditure that can be reduced using an automated invoice processing service. Many businesses have an auditing system in place to catch these inconsistencies, but performing that audit retrospectively can take up time,… Read More

By Nathan Evans on 5th Nov 2020

Struggle to share paper documents around home-based staff? Go digital!

Remote working provides many benefits for both staff and business, such as a reduction in time and costs for commuting, better work-life balance and reduced business overheads. However, there are also limitations such as access to physical paperwork. Not being able to share physical documents and paperwork that’s stored in your office archives can be… Read More

By Nathan Evans on 21st Oct 2020

Is Social Distancing limiting your storage space?

Although a large proportion of businesses now have staff working remotely, there are still many companies where this isn’t feasible, due to the physical nature of their operations. Instead of sending staff to work from home, these businesses are following government guidelines to minimise the risk of Covid-19 for their staff.  These include facemasks, sanitizers,… Read More

By Nathan Evans on 20th Oct 2020

Still sending staff into an unused office to collect post?

Although many businesses have transitioned to a majority of homeworking staff due to Covid-19,  chances are they’re still sending members of their admin, HR, finance, or accounts team in to deal with the post.  The situation brings its own range of challenges, for example, increased risk of Covid, along with lone worker risks.    To ensure… Read More

By Nathan Evans on 16th Oct 2020

Reducing Office Footprint? Tackle Your Paperwork Challenges

Home-working has become a necessity following the COVID-induced total lockdown we experienced in the earlier part of the year. Now, with an economic downturn, the prolonged threat of the virus, and further lockdowns many businesses are deciding to make the home working situation more permanent. According to a survey in August, conducted by the BBC,… Read More

By Nathan Evans on 15th Oct 2020

Digitising patient care records; a 2020 necessity 

In 2018 the NHS launched its campaign to achieve a paperless 2020 and its mandate is a simple one, in theory, to harness the power of technology and become less reliant on cumbersome legacy filing systems and paper-filled processes. The recent NHS Long Term Plan committed to every patient having access to digital-first primary care… Read More

By Nathan Evans on 5th Oct 2020

5 Reasons to digitise invoices with Cleardata

Digitising your own invoices can be a lengthy process for your finance and accounts team. Opening the post, sorting, scanning, re-scanning after issues arise, and then filing them can be a lot of time out of the day, especially with month-end or an audit. Now, throw COVID into the mix and staff are having to… Read More

By Nathan Evans on 1st Oct 2020

Office Relocation or Downsizing? Digitise Your Paperwork & Save Space

In recent years there’s been trepidation on the part of many heads of business to consider staff working from home, but with the introduction of COVID, this trepidation has been put aside out of necessity to keep their business operating. Push has come to shove for office-based businesses and after seeing the benefits to staff… Read More

By Nathan Evans on 30th Sep 2020

What’s your business mailroom contingency plan? 

As the government warns that the second wave of COVID is on the horizon with area-based lockdowns already going into effect, businesses are faced with further restrictions and disruptions to regular operations. This means, where possible, employees are required to work from home for an extended period of time. One of many areas being left… Read More

By Jan Cahill on 19th Aug 2020

Digitise School Records and Improve Data Access

Schools and universities constantly have to manage large volumes of data in order to maintain compliance. From extensive student records to financial documents, paperwork can soon mount up, take over valuable office space and result in costly, time-consuming processes. Following the Covid-19 pandemic further challenges have been created, requiring flexible access to resources and school… Read More

By Jan Cahill on 18th Aug 2020

Digitisation in Healthcare – Improve Your Records Management

Digitising health care records has been highlighted as a strategy by the NHS with a goal towards being paperless by 2020. This can be a key tool in providing flexible access to patient information which is critical, especially during the current pandemic. There are many ways to streamline workflow in healthcare, and electronic medical records… Read More