Cleardata Blog

By Nathan Evans on 23rd Feb 2021

Are you committing to a digital workspace in 2021?

An ever-increasing number of businesses are reducing their physical footprint and taking advantage of digital workspaces. The reason for giving up premises may be due to budgetary constraints, finding a better operating model online, out of concern for staff wellbeing, or a combination of all three. Regardless of the motivation, this is a considerable change… Read More

By Nathan Evans on 20th Jan 2021

Document Management Best Practices

Document management and storage is essential in any business, ensuring that paperwork such as invoices, historical documents, customer contracts and more, are archived correctly in order to enhance overall efficiency and reliability.  According to a survey conducted by Cleardata, it can take a British business up to 5.61 days on average to retrieve documents physically… Read More

By Nathan Evans on 17th Dec 2020

Cleardata donates £1000 Christmas gift to local charities

As part of the festive season’s celebrations, Cleardata has decided to give back to the local communities in which it operates. A total of £1,000 has been donated, with £500 to Blacon Boxing Club in the Chester area and £500 to Metro Radio’s – Mission Christmas in the North East.  Both Metro Radio and Blacon… Read More

By Nathan Evans on 10th Dec 2020

Cleardata – The UK’s first company to install the ibml FUSiON

Cleardata, document management specialists, are the first company in the country to take delivery of the ibml FUSiON intelligent, scalable document capture platform. This follows a long line of firsts for the business, as they were the first to install the Kodak i5000 Series Scanners, followed four years later by Kodak i5850S Scanners. The most… Read More

By Nathan Evans on 9th Dec 2020

Are duplicate payments costing your business? Automate and save!

Duplicate payments are a problem which can cost UK businesses thousands of pounds of their annual turnover. It’s a significant issue and unnecessary expenditure that can be reduced using an automated invoice processing service. Many businesses have an auditing system in place to catch these inconsistencies, but performing that audit retrospectively can take up time,… Read More

By Nathan Evans on 5th Nov 2020

Struggle to share paper documents around home-based staff? Go digital!

Remote working provides many benefits for both staff and business, such as a reduction in time and costs for commuting, better work-life balance and reduced business overheads. However, there are also limitations such as access to physical paperwork. Not being able to share physical documents and paperwork that’s stored in your office archives can be… Read More

By Nathan Evans on 4th Nov 2020

Emergency Digital Mailroom – Now is the time for continuity!

Handling incoming mail can be a challenge in the current pandemic with staff working remotely. Ensure incoming paperwork such as invoices, credit notes, claim forms and cheques continue to be processed effectively by outsourcing to a digital mailroom service.   An emergency digital mailroom function is a great way of maintaining business continuity and keeping your… Read More

By Nathan Evans on 21st Oct 2020

Is Social Distancing limiting your storage space?

Although a large proportion of businesses now have staff working remotely, there are still many companies where this isn’t feasible, due to the physical nature of their operations. Instead of sending staff to work from home, these businesses are following government guidelines to minimise the risk of Covid-19 for their staff.  These include facemasks, sanitizers,… Read More

By Nathan Evans on 16th Oct 2020

Reducing Office Footprint? Tackle Your Paperwork Challenges

Home-working has become a necessity following the COVID-induced total lockdown we experienced in the earlier part of the year. Now, with an economic downturn, the prolonged threat of the virus, and further lockdowns many businesses are deciding to make the home working situation more permanent. According to a survey in August, conducted by the BBC,… Read More

By Nathan Evans on 15th Oct 2020

Digitising patient care records; a 2020 necessity 

In 2018 the NHS launched its campaign to achieve a paperless 2020 and its mandate is a simple one, in theory, to harness the power of technology and become less reliant on cumbersome legacy filing systems and paper-filled processes. The recent NHS Long Term Plan committed to every patient having access to digital-first primary care… Read More

By Nathan Evans on 12th Oct 2020

Digitise and Manage Fleet Vehicle Documents With Cleardata

Fleet managers are often inundated with fleet vehicle documents relating to hundreds, potentially thousands of vehicles, and this can make administration more complicated than it needs to be. A common issue experienced is having paperwork such as service records readily available for compliance and insurance purposes, or even for the re-sale of the company fleet. … Read More

By Nathan Evans on 5th Oct 2020

Improve your Construction Document Control with Digitisation

Effective document management is critical to ensuring a smooth and successful construction operation. Construction work requires an abundance of invoices, contracts, and large plans and sketches which are needed by dozens of different workers at any one time. With so many groups and individuals needing to see multiple documents, maintaining control over where documents are… Read More