- Archive Management – Our document archiving service begins with barcoding and indexing your boxes on arrival. The team will check your incoming boxes against your index list to ensure there are no missing boxes/files. They can also create an index list for you. For example, records can be indexed by name, date and reference number. This enables records to be retrieved quickly and easily. Our team can also add keep until dates and destruction dates if provided, so you only keep records for a managed period. Cleardata offers secure on-site document destruction, assured to BS EN 15713.
- Secure Archive Storage – Cleardata’s secure, purpose built archive storage facilities offer 24 hour CCTV, secure perimeter fencing, biometric entry, VESDA (very early smoke detection alert) and water detection systems. Services are assured to the highest standards including, Information Security, Quality Management Systems, Secure Destruction, Personal Information Management and Cyber Essentials Plus.
- Fast Digital Retrieval – Accessing documents stored offsite is quick and easy using Cleardata’s Scan on Demand Service. Authorised users can simply submit a file request and our team will pick, scan and digitally return your documents using the latest scanning technology. Cleardata is one of the largest UK scanning bureaus and has a fleet of Kodak and IBML scanners. Our document storage and scan on demand service, is a popular choice for clients, who can access their documents quickly, in digital format. All retrievals are fully logged, providing a full audit trail.
- Secure Collection – Tracked Vehicles – Cleardata can collect your archives from your UK premises using our securely tracked vehicle fleet. Documents are checked in by our team, using our barcode management system, to provide a full audit trail.