Document Management Services

Cleardata provides businesses and companies alike with a wealth of document management services, enabling a wide range of industries and sectors to make the transition from paperwork to paperless document management. You’ll be able to expect the following from our sterling electronic document management services:

  • A document management system
  • Outsourcing
  • Project management
  • System design
  • Implementation
  • Support
  • Training
  • A whole range of document management services to help you on your journey to the paperless office

Our knowledgeable and qualified consultants here at Cleardata will be able to help in many ways when it comes to document management service. In addition to providing you with specialist advice and guidance related to document management, they are also able to do the following things on behalf of your business:

  • Examine your existing paper processes in your business
  • Identify cost savings by providing ideas and solutions to automate and digitise your processes using the latest electronic document management (including cloud solutions), intelligent data capture, workflow and purchase-to-pay solutions
  • Support you in building a design specification that meets your exact business requirements
  • Provide a seamless transition to your paperless office through project management and support
  • Offer additional managed services to support your business with data capture, document scanning, archive storage and mailroom operations, such as claims or invoice processing

Secure cloud document management systems from Cleardata

As a part of our document management service, Cleardata is pleased to have a cloud-based online document management system known as Cleardox EDM. Essentially, this document management service enables you to easily access digital files from any location. Documents can be uploaded to the system quickly and easily from your desktop, using a simple-to-use drag-and-drop tool.

The document management system also features a smart indexing tool, enabling departments or users to set categories and indexing for specific document types, providing consistent and compliant documentation management and indexing for every single record added to the system.

Document Management Services

Strict access controls mean you can restrict access to those who are authorised to view and edit the documents, giving you peace of mind when it comes to security and data protection. Document management services from Cleardata will provide a secure audit trail, meaning that all user activity can be easily tracked.

Meanwhile, version control makes sure that people are always working on the most recent version of a document to avoid confusion and allow for complete efficiency and productivity at all times. Added features available include ClearSearch, which allows users to find information quickly and easily, even when working in other systems. This too makes it quicker and easier for your workforce to complete their tasks and fulfil their roles as seamlessly and as smoothly as possible.

We have a professional team with many years of experience in the document management field, so we understand the importance of protecting your documentation and the information it holds at all times. Our team here at Cleardata are Prince2 registered practitioners, enabling efficient document management services to streamline your document management journey.

Why choose Cleardata for document management services?

Cleardata provides a range of outsourced digitisation and paperless services at the heart of our business. We operate a first class document scanning bureau, with a mailroom operation processing thousands of incoming documents, such as claims and invoices on a daily basis, all of which is part of our document management service.

We are proud to work with ReadSoft capture software so that we can intelligently extract information from any type of documentation. In turn, this will provide an automated workflow that will reduce manual processing and increase data accuracy for your business. All of which is possible with document management services from Cleardata.

For complete peace of mind, our premises are protected by enhanced fire detection and security systems, and all of our valued staff are security-cleared to the highest levels. In addition to that, we are also accredited to:

  • ISO27001 for Information Security
  • ISO9001 for Quality Management Systems
  • BS 10008 Legal Admissibility and Cyber Essentials Plus compliance

If you would like further information about the document management services we have available here at Cleardata, get in touch with a member of our professional, expert team today – we are always on hand to impart specialist advice and guidance about document management services when you need it most.

For further details about our electronic document management solutions call 0800 046 8081 today or use our instant quote tool online now!Quick Quote