Document Processing

Document Processing

Cleardata offers document processing services throughout the UK via a combination of digital mailroom, intelligent capture, RPA services and cloud document management solutions.  This automated solution allows your documents to be processed quickly and efficiently – saving you  time in your manual document processes and reducing business costs.

Cleardata can deliver both manpower and intelligent software solutions to help your business speed up your document processing.  As one of the biggest document scanning bureaus in the UK, our team digitises over 11 million images every month. The company has also invested in Kofax intelligent capture and Ui Path Robotic Process Automation Software to deliver the latest in intelligent document processing. Automating processes can provide a competitive advantage for your business and improve customer service.

Our bureau offers both physical and cyber security, with certifications for Information and Cyber Security as well as PCI Compliance for financial documentation.

Document Processing Services

  • Digital Mailroom – Divert your documents to our secure bureau where they will be opened, sorted and scanned in a secure environment
  • Electronic Documents – Re-direct incoming electronic documents to our team, where they can be sorted and validated with intelligent capture applied.
  • Document Scanning – Bulk scanning services using the latest IBML Fusion technology. Cleardata ensures all images are quality checked by two operators and the business is assured to BS 10008 for legal admissibility
  • Intelligent Data Capture – Our software solutions can automatically capture data from your structured documents, for example claims reference, name or address. This can then be validated against existing databases to ensure the highest accuracy for incoming documents.
  • Robotic Process Automation – Allow our RPA software to do the manual sorting and processing of your digital documents. They can follow logical rules and requirements suited to your business needs, with the ability to perform manual tasks such as data entry, sending emails or even adding documents to other business systems.   Our robots can work around the clock, delivering high cost savings and increasing productivity.  RPA solutions can be adopted quickly and provide low code environments.
  • Cloud Document Management – Once processed, digital documents can be stored in our Cleardox Electronic Document Management System. Provide secure and flexible access to your documents from any location.
  • Exceptions Management – Documents which don’t meet your validation requirements can be placed in an exceptions queue for your team to action. We can also send letters to applicants or suppliers, based on your rules requesting further information.

Check out some of our video case study below to see how we helped CEL Solicitors with their automated document processing needs.

Why Choose Cleardata?

  • Secure bureau accredited to ISO27001, ISO9001, BS 10008 and Cyber Essentials Plus
  • Ability to deliver high volume document processing and scale up, or down to suit your business needs
  • Latest document scanning technology, including a fleet of IBML fusion scanners
  • Investment in intelligent capture and Ui Path RPA software
  • Compliant document management processes
  • Data protection act registered

For further information about Cleardata’s document processing services, please contact our team, or call 0800 046 8081.

Document Processing – Benefits

  • Improve customer service
  • Save time and money
  • Improve productivity – competitive advantage
  • Increase data accuracy
  • Improve compliance – full electronic audit trail
  • Process incoming documents faster
  • Validate information automatically on arrival
  • Report on frequent issues  or bottlenecks in your processes