Document Scanning In-house – The Problems, Frustrations and Costs

If your staff spend large amounts of time scanning paperwork, then I’m sure they’ll tell you it can be pretty frustrating. Many businesses use low quality desktop scanners and MFDs (Multi Functional Devices), with staff spending more time on correcting errors and maintenance issues than scanning.

Inhouse Document Scanning
Employees carrying out in-house scanning regularly comment about problems faced, here’s a few examples:-

  • “I often spend large amounts of my day re-scanning documents due to duplicate feeds, errors or poor quality.”
  • “I want to spend more time on other key accounts payable tasks, but scanning invoices can take up a signficant part of my day.”
  • “The scanner frequently jams and this can cause delays and problems in processing our every day work.”
  • “Scanner maintenance contracts incur high annual costs for our business.”

Consider who’s scanning in your business and how much time is spent on this activity every day.  Highly paid staff could potentially be spending more time on core business activities, earning money for your company, rather than fixing or maintaining scanners.

Outsource scanning services can save valuable time and money

Outsourcing your document scanning requirements can save your company valuable time and money and make for a much happier team.  Rather than letting your own staff struggle utilising low quality scanners, which just aren’t designed to capture large volumes of documents, let the professionals take over.

Cleardata provides document scanning services throughout the UK. It’s our core business and we’ve invested in our bureau to provide high production levels, as well as outputting excellent quality digital images.  We have a fleet of Kodak i5800  scanners, capable of capturing 420 images per minute.  The i5800 image quality is supported by superior technology which automatically adjusts color, brightness, contrast, corrects streaks, detects background preference and orientation. This scanner has 5 ultrasonic feed detectors, eliminating the risks of double feeds.

Our outsource scanning processes are set up to provide a complete solution, from digital mailroom, to preparation, scanning, 200% quality checking and digital indexing services. We also have an IT team who will ensure your images are ouput in a format compatible with existing office systems.  Cleardata operates in a secure environment, protected by the latest in fire and security systems and is accredited for Information Security and Quality Management Systems.

For further details click here or for outsource scanning prices try our instant quote tool to calculate your scanning costs.