Document Scanning Services
Cleardata provides document scanning services throughout the UK. The bureau is set up to handle bulk document scanning services offering the latest Kodak i5800 and IBML Fusion scanning technology. Our business captures over 132 million images every year. All digital images are checked by two separate operators, providing a 2 x 100% quality checking guarantee.
We can provide flat packed archive boxes and offer secure collection services throughout the UK. Our team can even box up your paperwork onsite for you if required. Our premises feature secure onsite document storage including destruction services.
Digitised images are commonly returned by Secure FTP or USB. We also offer our online document management system, Cleardox EDM, providing secure, flexible access to your data from any location.
Our dedicated Account Managers will work with you to digitise your documents and offer advice on cost effective solutions for your business. We offer so much more than scanning and can provide a complete document management and document processing service and pride ourselves on helping businesses to go paperless and create efficiencies. Talk to us to find out more.
Cleardata’s operational team includes drivers, scanners, data entry, quality checking, digital output, IT, Developers and Warehouse staff with all staff securely vetted.
The company is a Kodak partner, for more information read their case study about us. Our bureau also utilises intelligent data capture software such as Kofax to extract information from documents automatically.
We can cope with high volumes of scanning and use a unique scanning bureau management system to organise jobs and deliver to timescale.
When providing our document scanning services, we work in accordance with GDPR requirements and our Compliance Director is a qualified Data Protection Officer. Our team can advise you on how best to index and categorise your records in order to be compliant with GDPR regulations.
Cleardata’s services can be accessed via several public sector frameworks providing an efficient procurement route.
Watch our document scanning video to find out more about our services.
Document Scanning Services, Bulk Scanning – We digitise over 11,000,000 images per month
Whether you’re looking to digitise your back archives or need regular scanning for invoices or incoming mail, Cleardata can handle your bulk scanning and document digitization requirements for you. We are a bulk scanning company who have years of experience helping company’s move their documents online. Our bureau is set up with a preparation team to remove staples and paper clips, scanning operatives, quality checkers and IT staff to ensure your documents are output in a suitable format. Once scanned, documents can be digitally filed (indexed) in any order e.g. by name, date or record number. This enables records to be digitally searched using a keyword tool. Contact us today to discuss our document scanning services.
Digital Mail Room
Cleardata offers a digital mailroom service to help your business achieve the paperless office. We provide an outsourced service to open, sort and digitise your mail and handle returns for you. We process thousands of surveys, claims, letters and many other types of paperwork on a daily basis and can automatically extract data from your incoming paperwork, using the latest OCR capture technology. Our bureau team and modern Kodak, Opex and IBML equipment can capture any bulk scanning requirements to an exceptional high quality digital image. We excel at regular mailroom scanning and one off back scanning jobs, clearing out archive rooms.
Digital Scanning – All Document Sizes
Our document scanning services & bureau can cope with the majority of document sizes. The most common is A4 and A3, but our high volume technology and bulk scanning services can capture most image sizes, such as small tickets and expense receipts. We also have a large format scanning bureau team, set up to handle any size large format drawings, maps, diagrams and plans, including A0, A1, A2 and other wide format documents. We can also digitise microfiche and microfilm images as well as Aperture Cards.
Document Scanning Services, Scan to PDF
Cleardata has its own in-house IT team and can index your documents to your requirements and output information into just about any digital format. We do like to challenge our IT team and they never cease to amaze us with their talents! Common formats include pdf, jpeg and tiff. We also offer our own secure on-line document management system, Cleardox EDM and can upload digital images directly for you. Many clients request for images to be uploaded via a secure FTP site.
Secure Document Scanning Bureau
Our scanning bureaus are purpose built and equipped with the latest Kodak and IBML technology to provide secure document scanning services. The facility is complete with a secure document storage warehouse, designed and protected from the ground up with VESDA fire detection, argon gas protected storage, CCTV, onsite shredding and biometric facial recognition systems. If your business needs to meet document management compliance standards for outsourcing, don’t worry, we’ll tick all your requirements. Our document scanning bureau is data protection act registered, ISO27001 & Cyber Essentials Plus accredited with all staff are security cleared. Facilities have been inspected by the NHS, Pharmaceutical and Finance Businesses and aim to meet industry wide records management compliance standards.
Why choose us?
- Document Scanning Services and Secure Archive Storage are our core business activities. We are set up for high volume and provide an efficient, cost effective, secure solution.
- 2 x 100% Quality Checking Guarantee.
- As a UK Document Scanning Company our business is accredited to ISO27001 for Information Security, ISO9001 for Quality Management Systems, BS 10008 – Legal Admissibility and Cyber Essentials Plus compliance.
- We have an IT team on hand to ensure your documents are output in a format compatible with your existing back office systems.
- Employees are security checked using DBS checks.
- Zoned storage areas
Our document scanning company has a UK Wide Sales team, as well as regional offices in London, Newcastle and Chester. To find your local sales representative please click here. Our team will be happy to come and assess your files and documents to provide the best solution to meet your needs. Once you’re happy to go ahead we have a fleet of vehicles to collect your records and securely transport them to our document scanning bureau.