Back Scanning Services

Back Scanning Services

Cleardata’s scanning bureau provides Back Scanning Services throughout the UK to customers in a wide range of business sectors. Back Scanning is used when a company has large volumes of documents which have been archived on-site or in a paper based document storage facility.

When we start working with a new customer it is common for us to scan their back dated paperwork, digitising these old documents to enable faster retrieval and added security for the future. It often works alongside an on-going document scanning strategy, where we digitally capture any new documents coming in, and create a digital file storage facility containing all old and future paperwork.

We provide Back Scanning Services for one off projects, for companies who are looking to convert all their paperwork into digital format. Cleardata has an experienced team who can review your existing documentation, including back archives and incoming paperwork  and provide a cost effective solution to digitise your records. We provide digital mail room services, converting 3 million images every month to digital format and offer cloud document management solutions.

Our cloud system, offers document management and workflow solutions, enabling staff to access information from any location, using  a web browser. Documents can be indexed in any required format to enable users to find information quickly and easily using a simple keyword search facility. Invoices or other document types can be routed to the right person in your business, with fast approval or review buttons an option.  Eforms can also be set up to automate documents such as holiday forms or operational tasks.

Why use Back Scanning?

There are many reasons to scan a company’s documents and produce a digital copy:

  • Scanning your documents frees up valuable office space. 28 filing cabinets can fit onto 1 dvd!
  • Save time and money searching for paper records
  • Find digital records quickly and easily
  • Re-utilise office space for core business activities
  • Back-up and protect your information and paperwork
  • Added security
For further details call 0800 046 8081 today or use our instant quote tool online now! Quick Quote

What about security?

The bureau is combined with a secure document storage and shredding facility. Security is paramount in all our processes and building features. Documents are:

  • Checked in using barcode technology
  • Stored in an argon gas protected area
  • Protected by VESDA early fire detection alert systems, Redcare security, biometric finger print entry and water detection systems
  • Accessed only by Disclosure checked employees

Why Choose Us?

  • We’re accredited to ISO standards: ISO9001/2008 and ISO27001 for the highest level of information security
  • We’re innovative in our technology: We set the standard in scanning, with the latest scanning hardware and storage capabilities.
  • We provide a 200% checking service: Every document scanned is checked twice by our dedicated quality checking team to ensure the best quality scan possible.
  • We scan over 150,000 images a day: With over 3 million images being scanned every month, it’s clear we’re doing something right!
For further details about our document scanning services call 0800 046 8081 today or use our instant quote tool online now! Quick Quote

Back Scanning Services Process

  • Records collected from UK location using our securely tracked fleet of vehicles
  • Documents checked in using bar codes
  • Information is stored in our argon gas protected room
  • Records are prepared for scanning,   staples and paper clips removed
  • Bureau team digitise your paperwork
  • Image quality is checked by two separate operators
  • Digital indexing completed
  • Documents output to required digital format by our IT team
  • Clients can choose to have digital images output via CD, DVD, memory stick or on-line document management system.
  • Records can either be returned, stored in our secure archive facility or securely shredded

Back  Scanning Services – Benefits

  • Scanning your documents frees up valuable office space. 28 filing cabinets can fit onto 1 dvd!
  • Save time and money searching for paper records
  • Find digital records quickly and easily
  • Re-utilise office space for core business activities
  • Back-up and protect your information and paperwork