Reduce GDPR Risk – Choose a BS10012 Certified Document Management Provider

Cleardata is delighted to announce that the business has achieved certification to BS 10012:2017, BSI’s Personal Information Management System Standard.

This is a great accolade for the company and allows clients to outsource with confidence, providing trust in the handling of their personal data and ultimately lowering the risk for UK GDPR non-compliance and fines.

BS 10012 is closely aligned with the UK GDPR principles and provides considerations for businesses involved in collection, storing, processing, retaining or destruction of personal records related to individuals.

Cleardata’s personal information management system supports the protection of business and customer information for the provision of document management services including transfer, document sorting, preparation, document scanning, indexing, data entry, digital retrieval and archive storage.

This is essential to the document management business who process in excess of 100 million images per annum.  Cleardata handles data for NHS Trusts, Local Authorities, Central Government Organisations and many blue chip businesses throughout the UK.

The new certification provides an additional layer of security for personal data, helping to:-

  • Determine and manage risks to personal information held
  • Meet compliance for UK GDPR data protection regulations for ourselves and our clients
  • Benchmark Cleardata’s personal information management practices with recognised best practice
  • Protect business reputation

This certification adds to their existing accreditations for Information Security (ISO27001), Quality Management System (ISO9001:2015), Legal Admissibility of Electronic Information (BS 10008) and Cyber Essentials Plus.

David Bryce, Managing Director commented “As a business we’ve invested in our accreditations and certifications from day one.  These standards provide customers with additional confidence to use our range of document management and data processing services.

All businesses should be protecting personal data and information as part of their legal obligations under the UK General Data Protection Regulations.  To minimize the risk of GDPR non compliance and the possibility of a significant fine, real care should be taken when selecting an outsourcing partner for document management services. In the event of a data breach you’ll need to be confident you can demonstrate sufficient due diligence in carefully selecting any third parties to interact with you data and documents.

What better way to do this than to choose a company like Cleardata that is independently audited and certified by BSI in the manner it handles personal data and information.”

For further details about Cleardata’s document management services contact our team 0800 046 8081.