Aerospace Document Management
Cleardata offers Aerospace Document Management to the UK Aerospace and Aviation Industry. Cleardata’s services include document scanning, document management and archive storage, all of which will overhaul your office space efficiency and streamline the processing and storage of documents in the aviation sector.
Document Scanning
As well as being fully accredited to ISO27001 for your information security needs, we also boast state of the art scanning technology in our secure scanning bureau.
- If you choose to use Cleardata for document scanning, our confidential and trusted drivers will come and collect your documents on a weekly basis and deliver them to our facility.
- On arrival every document will be indexed using OCR technology in order to digitise them for quick and easy retrieval.
- Scanning documents of all sizes, we can return them to you in an electronic format to suit your needs.
- For your peace of mind, we hold regular backups at highly secure data centres and every document is 200% quality checked.
Archive Storage
We know how important your information security is and that’s why we use a state of the art facility that is protected using the latest security and anti-fire and anti-flooding measures. It gives you a secure place to store your essential aviation documents off-site.
Offering short and long term document storage solutions, we can guarantee that your documents are going to be kept safe from theft, flood and fire:
- VESDA Very Early Smoke Detection Apparatus keeps your documents safe from fire
- Robust access control systems to ensure that only authorised personnel can access the facility
- Responsive Flood Detection sensors make sure that flooding is noticed quickly.
- A security team monitoring CCTV 24/7
If you need documents FAST then we can provide a super-quick scan on-demand service which will see your documents searched for and retrieved in only two hours of your initial request.
Document Management
Cleardata provide aerospace document management solutions for the aviation industry. Our secure cloud document management system Cleardox EDM gives you full access to your scanned documents and lets you manage them remotely, from any device with an internet connection and web browser.
Developed to enable you to access your documents via a secure login and password, your customers can also have access to their documents in the same way.
Cleardox EDM provides a useful audit trail as well as the option to assign tasks to other people.
This simple cloud-based document management system combined with quality document scanning means that documents can be retrieved within seconds.
If you would prefer to upload into your own document management system or you would prefer an onsite scanning solution, you can – simply ask to speak to a member of the Cleardata team for more information!
Aerospace and Aviation Paperwork
The aerospace and aviation industry provides a comprehensive range of aircraft maintenance, modification, painting, upgrade and repair services, all generating large volumes of important, and often legally binding, paperwork:
- Certificates of Conformity
- Maintenance Records
- Inventories
- Technical Records
- Part Ordering and Lists
- Release Notes
- Travellers Documents
- Toolbox Control Cards
- Quality and Work Packs
- HR Records
- Finance Documents
With record keeping mandatory in reflecting an aircraft’s airworthiness, documents must be retained for the life of the aircraft (and more) and should be readily available for the attention of regulators, customers and suppliers.
Unfortunately, the completion of these essential forms can often take more time than the physical task itself and the industry experiences document storage problems in addition to inefficiency in the retrieval of paperwork.
Cleardata helps us to provide fast document processing and a high standard of customer services. They took the time to understand our business needs and meet our daily KPI requirements. Their team are friendly and are always happy to help.
Manager,
Atom bank
Cleardata have an efficient and effective team of dedicated staff who are passionate about the high-quality service they provide. All scanning carried out by Cleardata has been of a high standard.
They have dealt with a variety of formats and documents of different quality – some of which have been delicate,.. Read More
Project Officer,
Northumberland County Council
Managing our personnel files using Cleardata’s Document Management Software means we’re able to access records far more quickly and reduces time spent on searching through our old paper based files, which in turn keeps our staff happy.
The system acts as a central repository for all HR records, which is important to the business.. Read More
HR Manager,
Virgin Care
“We were really pleased with the service received, from our initial appointment all the way through to collection of the files.
Cleardata were very professional and helpful. We have found it very simple to obtain copy files when necessary.”
Director,
Kirkham Legal
Cleardata have always been extremely efficient with processing and sorting all of our mail, scanning and digitally sending them every day. The quality and speed of the scanned images are above and beyond of what we could achieve internally.
A very welcomed addition to our administration processing.
Implementation Projects Manager,
Premier Pensions
“Cleardata’s invoice processing system has had a very positive impact in our Accounts team. We are saving huge amounts of time, as well as saving paper and money. Our customers are receiving their invoices soon and because it’s in a better format than before, they’re paying sooner!
We now spend less.. Read More
Finance Manager,
Orona
“We find Cleardata’s new archiving system very easy to navigate and very user friendly.
Because we can now access all requests on-line it allows us the opportunity to access the system out of hours which is a very positive move for us as sometimes documents are requested after business hours.
The retrieval.. Read More
Office Administrator,
Clyde & Co
Cleardata were selected to digitise 3500 Large Format Plans for Telford & Wrekin Council’s Neighbourhood & Customer Services Department.
The company were awarded the project, due to their capability to quickly covert the large format documents within the Council’s two week deadline.
The process was quick and easy and the service we.. Read More
Street Lighting Technician,
Telford & Wrekin Council
Cleardata reviewed Virgin Care’s existing manual invoice processes to cope with increasing demand, 32 different legal entities, reduce manual invoicing tasks and improve our digital invoice quality.
The transition to a fully outsourced service was much smoother than expected. Cleardata have been an absolute pleasure to work with and the time.. Read More
Finance Team,
Virgincare
I would like to say on behalf of everyone at PharmAthene UK, a huge thank you for all your hard work with our documents!
A more professional company we could not have found. The speed and quality of your work has been commented and complimented on by everyone here.
Our team were.. Read More
Quality Manager,
PharmAthene
Cleardata were selected as United Utilities scanning partner for the digitisation of 25,000 large format reservoir drawings.
We chose them on the basis of the quality and security of their services.
The scanning service was delivered ahead of schedule and I’ve had lots of feedback about the scanned images. Everyone thinks the.. Read More
Kate Luxton,
United Utilities
Cleardata have always shown flexibility and adaptability to Peabody’s changing archive storage requirements.
Communication has been excellent. The team are always willing to answer questions and provide prompt information.
The quality of the document scanning has also been excellent, allowing Peabody to commence a process of paper destruction with confidence.
Cleardata has consistently.. Read More
IT Programme Manager,
Peabody
Cleardata has provided LSG with a secure digital mail room solution that has helped us to significantly reduce our processing costs, secure our confidential data, go paperless and speed up our overall insurance claims processing.
This project was key to our business operation, so a number of service levels and KPI’s.. Read More
LSG Project Manager,
Lifestyle Services Group
We had an event which meant that staff were unable to enter our building for 48 hours. Being a law firm we love our paperwork and we soon realised even though we could connect up to our IT systems with no problem, staff were unable to work without their paper.. Read More
IT Service Manager,
Harrowells Solicitors
We selected Cleardata due to their impressive reputation in managing medical records storage and scanning services for NHS Trusts. We were delighted that they were able to integrate their service with our new document management system, as it allows us to securely request records much faster than we were able.. Read More
Vishal Chohan,
West London Mental Health
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