Construction Document Management

The Construction Industry is paper-intensive, with documentation  and paperwork playing a huge part in the day to day efficiency and work load of Contractors, Estimators, Project Managers, Engineers, Architects, and Office staff alike.

Processing, finding and retrieving important large format drawings and plans is a major part of the industry job.  Due to the nature of the business, many construction staff can be based out in the field, with mobile office set ups common place for temporary sites and offices.

Scanning and digitisation of  records can help staff to quickly locate important drawings and plans no matter where they’re based.  Combined with clever cloud construction document management, scanning enables documents to be accessed quickly and efficiently, which can ultimately speed up processes, improve communication, save money and keep your multi million pound projects running on deadline and to target.

Our Paperless Solutions

Construction Document Management

As one of the largest scanning bureaus in the country, we offer bulk document scanning services for small and large format documents,  using high quality production scanners.  We have a large format scanning bureau, using the latest OCE scanners,to provide fast processing for digitisation of architectural drawings, plans and diagrams.  This state of the art technology also enables printing and photocopying of large format documents and drawings up to size A0. We can capture

• Large Scale Plans
• Architectural Drawings
• Ordnance Survey Maps
• Utility Diagrams
• Contract Agreements
• Planning Applications
• Revisions
• Purchase Orders
• Invoices
• Quotations
• and more!

When your documents have been scanned by our experienced team, they will be 200% quality checked and then easily output to any format and integrated with your office systems.

Also providing cloud based document management,  Cleardata enables drawings to be stored online, with secure access from any location via a web browser.

With the technology and skills to scan all documents to BIP0008 standards (the British Standard’s Code of Practice for Legal Admissibility and Evidential Weight of Information Stored Electronically), you can rest assured that electronic documents and scanned images will accurately represent the original and therefore be also accepted as evidence in court (should the need arise).

Onsite Scanning Bureau

Prefer to have your documents scanned onsite?  No problem, our experienced scanning team can digitise your drawings and confidential documents at your premises.

Call our experts today for a review of your requirements, they will recommend the most suitable scanning technology to suit your needs and will help you establish your own onsite scanning bureau complete with staff training and support.

Archive Storage and Document Security

We can securely archive your documents in our secure 27,000sq ft premises.

Fully protected against fire, flood and theft, we have high-tech equipment and complete access control systems in place 24/7.

Providing a full library archive system as well as Scan on Demand service, we can retrieve your documents FAST!

Consrtuction Document Shredding

With our own in-house industrial shredder, we can dispose of your documents safely, confidentially and securely giving your company the protection and compliance necessary to destroy paper records when required.

Check out how we can help your organisation, watch our 1 minute videos about our construction document scanning, digital mailroom and invoice processing services.  Cleardata will help your business save time, money and valuable office space through a range of paperless solutions.

Document Scanning Services

Digital Mailroom Services

Invoice Processing Services