Housing Association Document Management
Cleardata offers document management services to Housing Associations throughout the UK. Our core business services include document scanning, document storage and online document management.
Scanning is popular with Housing Associations allowing them to free up valuable office space, protect important paperwork and access quickly using a simple digital search. Once scanned documents can be uploaded to an on-line document management system allowing access to multiple users from any location.
We have a state of the art, purpose-built, secure scanning and storage facility that allows Housing Departments to free up their office space whilst retaining the security of their documents. Our facility is accredited to ISO27001 for Information Security and ISO9001 for Quality Management Systems.
Documents can be transformed from paper to PDF or TIFF file to suit your needs and then presented via CD, DVD, Memory Stick, Content Management System or secure FTP site.
We digitise and store many types of Housing Association Documents including Council Housing, Council Tax, Housing Finance, Housing Repairs, Housing Benefits, Right to Buy, Sheltered Housing, Surveys, Plans and more.
High Volume Scanning Services
Cleardata have invested in bulk scanning technology, we scan over 3 million images each month. No matter how big or small your documents, our high tech scanners can scan sizeable plans, surveys or drawings to the highest standard. Our scanners can even pick up faint pencil marks and digitise to the highest resolution.
Once scanned, every document undergoes 2 x 100% quality checking. Our Optical Character Recognition software will allow for text in scanned documents to be fully searchable, ensuring you and your staff can retrieve specific files quickly and efficiently.
Store Archives Off-Site With Fast Digital Retrieval
At Cleardata, we have also found that Housing Associations are regularly using our Scan on Demand service. Associations securely store their records at our facility and make a simple file request, using our on-line Archive Management System as and when they need a file. We offer 2 hour guaranteed retrieval, enabling fast access to archived documents. Our securely authorised personnel will retrieve and scan your document within two hours of your request – guaranteed!
Cleardata helps us to provide fast document processing and a high standard of customer services. They took the time to understand our business needs and meet our daily KPI requirements. Their team are friendly and are always happy to help.
Manager,
Atom bank
Cleardata have an efficient and effective team of dedicated staff who are passionate about the high-quality service they provide. All scanning carried out by Cleardata has been of a high standard.
They have dealt with a variety of formats and documents of different quality – some of which have been delicate,.. Read More
Project Officer,
Northumberland County Council
Managing our personnel files using Cleardata’s Document Management Software means we’re able to access records far more quickly and reduces time spent on searching through our old paper based files, which in turn keeps our staff happy.
The system acts as a central repository for all HR records, which is important to the business.. Read More
HR Manager,
Virgin Care
“We were really pleased with the service received, from our initial appointment all the way through to collection of the files.
Cleardata were very professional and helpful. We have found it very simple to obtain copy files when necessary.”
Director,
Kirkham Legal
Cleardata have always been extremely efficient with processing and sorting all of our mail, scanning and digitally sending them every day. The quality and speed of the scanned images are above and beyond of what we could achieve internally.
A very welcomed addition to our administration processing.
Implementation Projects Manager,
Premier Pensions
“Cleardata’s invoice processing system has had a very positive impact in our Accounts team. We are saving huge amounts of time, as well as saving paper and money. Our customers are receiving their invoices soon and because it’s in a better format than before, they’re paying sooner!
We now spend less.. Read More
Finance Manager,
Orona
“We find Cleardata’s new archiving system very easy to navigate and very user friendly.
Because we can now access all requests on-line it allows us the opportunity to access the system out of hours which is a very positive move for us as sometimes documents are requested after business hours.
The retrieval.. Read More
Office Administrator,
Clyde & Co
Cleardata were selected to digitise 3500 Large Format Plans for Telford & Wrekin Council’s Neighbourhood & Customer Services Department.
The company were awarded the project, due to their capability to quickly covert the large format documents within the Council’s two week deadline.
The process was quick and easy and the service we.. Read More
Street Lighting Technician,
Telford & Wrekin Council
Cleardata reviewed Virgin Care’s existing manual invoice processes to cope with increasing demand, 32 different legal entities, reduce manual invoicing tasks and improve our digital invoice quality.
The transition to a fully outsourced service was much smoother than expected. Cleardata have been an absolute pleasure to work with and the time.. Read More
Finance Team,
Virgincare
I would like to say on behalf of everyone at PharmAthene UK, a huge thank you for all your hard work with our documents!
A more professional company we could not have found. The speed and quality of your work has been commented and complimented on by everyone here.
Our team were.. Read More
Quality Manager,
PharmAthene
Cleardata were selected as United Utilities scanning partner for the digitisation of 25,000 large format reservoir drawings.
We chose them on the basis of the quality and security of their services.
The scanning service was delivered ahead of schedule and I’ve had lots of feedback about the scanned images. Everyone thinks the.. Read More
Kate Luxton,
United Utilities
Cleardata have always shown flexibility and adaptability to Peabody’s changing archive storage requirements.
Communication has been excellent. The team are always willing to answer questions and provide prompt information.
The quality of the document scanning has also been excellent, allowing Peabody to commence a process of paper destruction with confidence.
Cleardata has consistently.. Read More
IT Programme Manager,
Peabody
Cleardata has provided LSG with a secure digital mail room solution that has helped us to significantly reduce our processing costs, secure our confidential data, go paperless and speed up our overall insurance claims processing.
This project was key to our business operation, so a number of service levels and KPI’s.. Read More
LSG Project Manager,
Lifestyle Services Group
We had an event which meant that staff were unable to enter our building for 48 hours. Being a law firm we love our paperwork and we soon realised even though we could connect up to our IT systems with no problem, staff were unable to work without their paper.. Read More
IT Service Manager,
Harrowells Solicitors
We selected Cleardata due to their impressive reputation in managing medical records storage and scanning services for NHS Trusts. We were delighted that they were able to integrate their service with our new document management system, as it allows us to securely request records much faster than we were able.. Read More
Vishal Chohan,
West London Mental Health
Karbon Homes – Digitisation
Project Background Housing Association Karbon Homes serves the North East and Yorkshire, with a portfolio of
believe housing – scanning & data migration
Project background The housing association believe housing provides services to around 18,000 properties throughout County
Home Group – Invoice Processing
Project Background Home Group provides high quality housing and integrated housing health and social care
Blackburn With Darwen Council – HR Scanning
Project Background Blackburn with Darwen Borough Council is one of the largest Boroughs in Lancashire.
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