Pharmaceutical Document Management

Independent Retail Pharmacies, Hospital Pharmacies, Chain Pharmacies and large Pharmaceutical departments accumulate large volumes of paperwork every day.  As a result, the storage and retrieval of these documents can become increasingly problematic and costly.

Scanning and offsite archive storage can be effective in protecting these records and ensuring important documents are digitally indexed and can be retrieved quickly, as and when required. A key example of this is clinical trials information, which may need to be accessed quickly for medical purposes.  Digitisation of these documents can enable users to access information straight away from their desktops, using a fast keyword search tool.

Pharmaceutical documents and records can take up large amounts of office space and need protecting carefully to ensure data protection regulations are followed.

Pharmacy records include:

• Clinical Trials
• Protocols
• Dispensing Records
• Prescriptions (private, outpatients, chemotherapy etc)
• Ward Pharmacy Requests
• Dispensing Incidents
• Orders and Delivery Notes
• Quality Control Documents
• Recall Documents
• Clinician Work Sheets
• Dispensing Labels
• And much more!

With every Pharmacy record considered as an important legal document, documents often contain confidential information relating to a patients medication, medical history, treatment and care and should always be securely stored and protected against disclosure.

Pharmaceutical Document Storage

We understand the importance of keeping your documents safe and secure, our Pharmaceutical document storage services offer the latest in security and protection, accredited to ISO27001 for Information Security and ISO9001 for Quality Management Systems.

How Can Cleardata Help?

We have been providing secure document scanning and document storage services to the Pharmaceutical industry for many years and have undergone several audits by pharmaceutical clients to ensure we meet their very high standards.

Document Storage

Accredited to ISO27001 and ISO9001 for Information Security, you can rest assured that when you store your confidential documents with Cleardata, your pharmaceutical records will be safe and secure at all times.

Our state of the art storage facility offers biometric finger entry, zoned areas for storage, restricted staff access to stored documents, flood detection sensors, 24/7 CCTV monitoring, VESDA and Redcare Security – giving you peace of mind that your records are protected against theft, fire and flood.

All of our staff are CRB and disclosure checked and fully trained to deal with confidential information and we can store your documents on a short or long term basis.

Should you require FAST digital retrieval of your stored documents, we offer a scan on-demand service, where documents can be requested, scanned and uploaded to a secure FTP file for your perusal – all within two hours of your request!

Document Scanning

At Cleardata, we have a high tech scanning bureau complete with Kodak Scanning technology.

With the capability of scanning documents of all sizes in colour, every record will be indexed using OCR technology for easy retrieval.

Scanned records can be returned to you via a secure FTP file, cd, memory stick or online document management system,  in a format to suit you.  Our IT team are on hand to help you through the digitisation process and ensure outputted documents will suit your existing office systems.

Bespoke Mobile Applications

Pharmacists and Pharmaceutical staff work in a variety of locations and spend a lot of time on labour-intensive form filling that in turn affects the time spent on key activities.

By listening to your needs and evaluating your existing systems and processes, we can develop and digitise your systems to improve the overall staff and patient experience.

One solution may be the introduction of integrated I-Pad applications to digitally manage and record information – this offers numerous benefits:

• Increased Productivity
• Real-Time Information Sharing
• Secure and Accurate Audit Trail
• Easier Retrieval of Patient and other Information
• Improved Data Protection and Freedom of Information
• Increased Staff Efficiency
• and more!

Revolutionise your staff and patient experience by calling Cleardata today.