Retail Document Management
Cleardata provides Retail Document Management Services to many High Street brands. Space is often an issue in retail establishments, due to location and prime city centre rental costs. We know that retailers need to make the most of every square foot for core business activities and our scanning /archive storage services are both ideal solutions to combat your paperwork issues, free up your premises and back up your paperwork.
We can help companies to go paperless through a range of solutions including:- document scanning, archive storage, cloud document management and data entry. Our team can collect your documents from your High Street Premises on a regular basis for secure scanning or storage.
Cleardata offers a secure document management service. The business is accredited to ISO27001 for Information Security and is self-certified for PCI Compliance, enabling our bureau to handle financial data such as customer credit or debit card information. To find out about our secure premises click here
How we can help…
Retail Document Scanning
- We can provide heavy duty archive boxes for you to store your paperwork securely
- Cleardata can collect your documents using our own securely tracked vehicles
- All boxes are checked in using bar code technology
- Our prep team will remove all staples and paperclips and prepare your documents for scanning
- Documents are scanned using high production Kodak scanners, capturing over 410 images per minute
- All scanned images are quality checked by two separate operators
- Records can be digitally filed (indexed) in any format. File by reference, customer name, date, shop location etc.
- Digital images can be stored and returned by secure FTP upload, via our cloud document management system, by CD, DVD or Memory Stick
Retail Archive Storage
- Archive boxes can be provided if required
- UK Collection and boxing up services
- Fully managed archive storage, with managed destruction dates and secure shredding services on Cleardata’s site
- Indexing services available – our team can index your records for you, so you know exactly what’s stored in your archive boxes
- Archive facility fully secured, including 24 hour CCTV, Biometric Entry Systems, Enhanced Fire and Water Detection
- All staff security checked by Disclosure Scotland
- 2 hour guaranteed digital retrieval using our Scan on Demand Service. Documents stored on our site can be requested, retrieved, scanned and returned to your desktop within our guaranteed retrieval period.
Paperless Solutions
- Cleardata provide data entry services. Our team can manually enter your data returned from customer satisfaction surveys, special offers and promotional cards, store points cards etc.
- Our digital mail room service enables you to route your paperwork to our bureau for opening, sorting and scanning. Once scanned, digital images can be uploaded to our cloud document management solution, providing flexible access to information from anywhere, using a web browser. This low cost solution includes workflow to help you route data to the correct person in your company to process, review or authorise documentation.
- Our consultants can review your existing paper processes and recommend a digital solution to suit your needs. This could include intelligent data capture solutions to automatically capture your data or a bespoke web application to digitally capture your in store data and enhance your customer experience. Automated processing can drastically reduce costs and improve efficiencies for your business.
For further details about Cleardata’s Retail Document Management Services, check out our videos. Alternatively you can try our calculator tools to work out your costs or call a member of our team on 0800 046 8081. We look forward to speaking to you.
Document Scanning Services
Document Storage With Scan on Demand
Cloud Document Management
Cleardata helps us to provide fast document processing and a high standard of customer services. They took the time to understand our business needs and meet our daily KPI requirements. Their team are friendly and are always happy to help.
Manager,
Atom bank
Cleardata have an efficient and effective team of dedicated staff who are passionate about the high-quality service they provide. All scanning carried out by Cleardata has been of a high standard.
They have dealt with a variety of formats and documents of different quality – some of which have been delicate,.. Read More
Project Officer,
Northumberland County Council
Managing our personnel files using Cleardata’s Document Management Software means we’re able to access records far more quickly and reduces time spent on searching through our old paper based files, which in turn keeps our staff happy.
The system acts as a central repository for all HR records, which is important to the business.. Read More
HR Manager,
Virgin Care
“We were really pleased with the service received, from our initial appointment all the way through to collection of the files.
Cleardata were very professional and helpful. We have found it very simple to obtain copy files when necessary.”
Director,
Kirkham Legal
Cleardata have always been extremely efficient with processing and sorting all of our mail, scanning and digitally sending them every day. The quality and speed of the scanned images are above and beyond of what we could achieve internally.
A very welcomed addition to our administration processing.
Implementation Projects Manager,
Premier Pensions
“Cleardata’s invoice processing system has had a very positive impact in our Accounts team. We are saving huge amounts of time, as well as saving paper and money. Our customers are receiving their invoices soon and because it’s in a better format than before, they’re paying sooner!
We now spend less.. Read More
Finance Manager,
Orona
“We find Cleardata’s new archiving system very easy to navigate and very user friendly.
Because we can now access all requests on-line it allows us the opportunity to access the system out of hours which is a very positive move for us as sometimes documents are requested after business hours.
The retrieval.. Read More
Office Administrator,
Clyde & Co
Cleardata were selected to digitise 3500 Large Format Plans for Telford & Wrekin Council’s Neighbourhood & Customer Services Department.
The company were awarded the project, due to their capability to quickly covert the large format documents within the Council’s two week deadline.
The process was quick and easy and the service we.. Read More
Street Lighting Technician,
Telford & Wrekin Council
Cleardata reviewed Virgin Care’s existing manual invoice processes to cope with increasing demand, 32 different legal entities, reduce manual invoicing tasks and improve our digital invoice quality.
The transition to a fully outsourced service was much smoother than expected. Cleardata have been an absolute pleasure to work with and the time.. Read More
Finance Team,
Virgincare
I would like to say on behalf of everyone at PharmAthene UK, a huge thank you for all your hard work with our documents!
A more professional company we could not have found. The speed and quality of your work has been commented and complimented on by everyone here.
Our team were.. Read More
Quality Manager,
PharmAthene
Cleardata were selected as United Utilities scanning partner for the digitisation of 25,000 large format reservoir drawings.
We chose them on the basis of the quality and security of their services.
The scanning service was delivered ahead of schedule and I’ve had lots of feedback about the scanned images. Everyone thinks the.. Read More
Kate Luxton,
United Utilities
Cleardata have always shown flexibility and adaptability to Peabody’s changing archive storage requirements.
Communication has been excellent. The team are always willing to answer questions and provide prompt information.
The quality of the document scanning has also been excellent, allowing Peabody to commence a process of paper destruction with confidence.
Cleardata has consistently.. Read More
IT Programme Manager,
Peabody
Cleardata has provided LSG with a secure digital mail room solution that has helped us to significantly reduce our processing costs, secure our confidential data, go paperless and speed up our overall insurance claims processing.
This project was key to our business operation, so a number of service levels and KPI’s.. Read More
LSG Project Manager,
Lifestyle Services Group
We had an event which meant that staff were unable to enter our building for 48 hours. Being a law firm we love our paperwork and we soon realised even though we could connect up to our IT systems with no problem, staff were unable to work without their paper.. Read More
IT Service Manager,
Harrowells Solicitors
We selected Cleardata due to their impressive reputation in managing medical records storage and scanning services for NHS Trusts. We were delighted that they were able to integrate their service with our new document management system, as it allows us to securely request records much faster than we were able.. Read More
Vishal Chohan,
West London Mental Health
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