Student Records Management

Cleardata provides student records management and student records scanning solutions to educational institutes throughout the UK. Our document scanning, archive storage and low cost cloud document management software can help manage and control large amounts of student information.

Digitising documents and uploading them to the cloud allows staff to retrieve information quickly and securely, whilst freeing up vital office space.

The company operate from a secure premises, protected by the latest security systems and are accredited for Information Security ISO27001 and Quality Management ISO9001. (for a full list of accreditations click here)

Student Records Scanning

Cleardata’s scanning team can digitise large volumes of student information. Our scanning bureau is home to a fleet of high production OCR scanners and we operate using a unique bureau management system, to monitor productivity and cope with increasing demand.

Our quality management team will 200% quality check images before indexing documents to suit your requirements. Digital images can be returned by CD, DVD, USB or secure FTP.

Archive Storage

As well as our records scanning service, we also provide secure archive storage. Our team of security cleared drivers can collect documents from any UK location. Boxes are transported by fully tracked vehicles and given unique barcode labels to provide a full audit trail of activity.

Cleardata’s premises are monitored by the latest security systems and are protected by early detection fire and food systems. Our archive storage solution can take care of your all your student records management needs. Staff will no longer have to waste time searching through paperwork, thanks to Cleardata’s scan on demand services which returns digital copies back to staff within 2 hours.

Cloud Document Management

We provide a secure low cost cloud document management solution to manage your records. Staff can access information from any location using a web browser and access levels can be restricted, depending on user type. Workflow enables records to be automatically sent between staff for approval, this is great for applications, reference requests and change of address and various other tasks which require approval.

Intelligent Data Capture Services

We understand that staff are faced with high levels of processing, manually entering data from forms, surveys and other documentation can be labour intensive and extremely counter productive. Cleardata provide intelligent data capture services to automatically capture information from your records. Key data such as student number, names and addresses can be extracted from documents and output into a preferred format for input back into your systems.

To find out more about Cleardata’s Records Management Services or Student Records Scanning, contact our team on 0800 046 8081. Try our online calculator to estimate your scanning costs.

Discover how we can help your business by watching our one minute video’s about our student records scanning, archive storage and cloud document management services.

Document Scanning

Archive Storage Services

Cloud Document Management