A guide to digitising GP patient records

With a 2023 deadline to digitise NHS patient records moving ever closer and an ongoing pandemic, there’s never been a more vital time to have quick and efficient access to medical records. 

It’s a directive that represents some considerable challenges for managers of GP practices and CCG’s that have been tasked with seeing this through. The digitisation of patient records is a project that’s important to get right from day one. It can be a daunting task, one that brings about a variety of questions:

  • How to digitise Lloyd George patient records efficiently
  • Availability of records during the scanning process 
  • Security – how is the integrity of the files going to be maintained? 
  • Secure Processing facility – how are they going to be stored while scanning takes place?

It pays to have a supplier that understands your needs with prior experience, who can guide you through the digitisation process. 

Cleardata provides secure document management services to the NHS and is certified for Information Security, Legal Admissibility of Electronic Information, Quality Management Systems, Cyber Essentials Plus and the NHS Data Security and Protection Toolkit (DSPT). 

The company has invested in the latest ibml technology, the ibml FUSiON 7300. These scanners digitise around 720 images per minute, via the latest air suction technology which is designed to capture a variety of records sizes with minimum disruption. The state of the art camera technology increases the accuracy of OCR (Optical Character Recognition). It also features 7 ultrasonic double-feed detectors, minimising the number of potential post-scan issues to almost zero. 

We’ve put together a guide to review the challenges of digital change and provide an idea of how the scanning process can work for your GP practice or CCG. 

Click Download below for a better understanding of patient record digitisation.