Archive Storage
In today's fast-paced world, safeguarding your documents and paperwork is crucial. SPS’s secure document storage facilities offer exceptional security, complete with fire and water detection systems. Our advanced online archive storage management system ensures a full audit trail for every physical interaction with your records, from ingestion to storage, file retrieval, and destruction, giving you complete peace of mind.
But that's not all! We also provide comprehensive archive storage, including collection, boxing up, delivery, records indexing, and scan-on-demand digital retrieval. With SPS, you can store your documents off-site with confidence, knowing they can be retrieved quickly and easily whenever you need them.
Choose SPS for secure, efficient, and reliable document storage and management. Contact us today to learn more!
Accredited and Trusted
Secure Document Storage Process
At SPS, we ensure your records are stored in a secure, compliant environment and fully tracked throughout the process. Utilising barcode technology and our advanced online document management system, we offer a seamless and secure service.
01
Collection & Boxing Up
SPS has a fleet of vehicles that can collect from any UK location. Our helpful drivers can provide a boxing-up service if needed. SPS archive document storage boxes are available.
02
Ingestion and Indexing
Archive boxes are logged in our archive management system. We can use existing manifests or index additional data, depending on your needs.
03
Online Archive Storage Management
Our online Archive Storage Management System is provided free of charge, allowing you to manage box status, retrievals, retention periods, destruction and compliance reporting.
04
File Retrievals
Upon request, our team will locate and retrieve your archives. Files can be sent physically or via our scan-on-demand service.
05
Scan on Demand
Our scanning bureaus use the latest Kodak and IBML technology to digitise documents. Once digitised, they can be returned via secure file transfer.
06
Destruction
SPS has on-site shredding technology, with all records confidentially destroyed in accordance with BS EN15713. Shredded waste is recycled by our waste partner in line with ISO 14001.
SPS has a fleet of vehicles that can collect from any UK location. Our helpful drivers can provide a boxing-up service if needed. SPS archive document storage boxes are available.
Archive boxes are logged in our archive management system. We can use existing manifests or index additional data, depending on your needs.
Our online Archive Storage Management System is provided free of charge, allowing you to manage box status, retrievals, retention periods, destruction and compliance reporting.
Upon request, our team will locate and retrieve your archives. Files can be sent physically or via our scan-on-demand service.
Our scanning bureaus use the latest Kodak and IBML technology to digitise documents. Once digitised, they can be returned via secure file transfer.
SPS has on-site shredding technology, with all records confidentially destroyed in accordance with BS EN15713. Shredded waste is recycled by our waste partner in line with ISO 14001.
Archive Storage Boxes
SPS's archive boxes are delivered flat-packed and feature an integral lid. Boxes are strong and feature the ability to be securely sealed.
Our friendly team also offer a boxing-up service if needed. We can deliver boxes to your site and package your files for you, with unique barcode labels to provide a full audit trail.
Our Benefits
SPS offers Document Scanning Services and Document Management Solutions throughout the UK, accredited to ISO27001:2022 for information security.
Free Instant Quote Online!
For further details call 0800 046 8081 today or use our instant quote tool online now!
Trusted by 10,000+ Companies
Online Archive Management System
Introducing Cleardox AMS, our bespoke cloud-based online archive storage management system designed to give you full control over your off-site archives. Manage your document storage records efficiently, ensuring you only keep archives for the required period, reducing long-term costs and enhancing compliance with a comprehensive audit trail.
Key Features:
File Requests: Approved users can complete and submit file requests, selecting the urgency level and retrieval method.
Collections: Seamlessly arrange collections and deliveries.
Storage Supplies: Order archive boxes and barcode labels.
Managed Destruction: Benefit from managed destruction dates with automated notifications when archives reach the end of their retention periods, ensuring timely disposal.
Reporting & Compliance: Access standard reporting for retention dates and activities, such as retrieval requests, box status, and box contents, providing you with valuable insights and control over your archives.
Scan on Demand Retrieval
SPS offers fast digital retrieval via our scan-on-demand service. Documents stored offsite are retrieved, scanned and digitally returned quickly and easily. SPS’s standard approach for file retrieval is scan-on-demand, using our Cleardox Archive Management System. This allows for file requests to be classified by urgency. | All physical activity is tracked and audited by user, time and date.
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Why Choose Us?
Collection
Secure collection service using our fleet of tracked vehicles.
Trust
We’re accredited to ISO standards, including ISO27001:2022, providing the highest level of information security. Our facilities are protected and secure.
Scanning Technology
We’re innovative in our technology. We set the standard in scanning!
Quality
We provide the highest levels of quality assurance, ensuring excellence.
Legal Admissibility
All images are digitised in line with BS 10008:2020 for legal admissibility.
Bulk Scanning
We digitise over 160 million images each year!
Secure document storage
SPS operates six state-of-the-art, secure document storage facilities across the UK. These purpose-built archive sites are equipped with advanced security measures and comprehensive fire and water detection systems. Our commitment to security ensures your documents are always protected. Key features include:
Secure entry systems
24-hour CCTV surveillance
Perimeter security
Fire detection
Water detection
Climate control
Sustainability
SPS’s environmentally friendly scan-on-demand services help reduce the number of physical journeys for your archiving, reducing your carbon footprint. Files are retrieved and returned digitally.
All shredded waste is recycled in line with ISO14001 by our approved waste management provider.
Downloads
We offer secure document storage, with digitisation and secure shredding facilities.
SPS Document Storage Services
Case Studies
Read our latest customer case studies to find out more about our document scanning services.
We've got all the answers!
Read our frequently asked questions to find out more about our secure document storage services, or call our team on 0800 046 8081.
Facts & Figures
What we do
We offer physical and digital document services and solutions with AI powered processing including:-
Save space and store archives offsite!
Call our team on 0800 046 8081, or contact us to get started with your archive storage needs.