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Automated Accounts Payable

Accounts Payable Solutions

Is your accounts payable department heavily reliant on paper and manual processing?

Cleardata offers accounts payable automation solutions to cut costs and streamline AP operations.

All invoices and related accounts payable documentation can be processed using a single solution. Data is extracted with limited human intervention, ensuring high levels of data accuracy and quick payments to your suppliers.

By automating your accounts payable processes, staff can spend less time completing manual tasks and more time concentrating on key AP activities.


Accredited and Trusted

Automate Your Accounts Payable Tasks

Cleardata’s automated accounts payable and invoice processing services are able to:

Digitise invoices on arrival

Instantly digitise your invoices, helping you to go paperless.

Intelligently extract data automatically

Automatically recognise and extract data fields on invoices, e.g. supplier name, amount, legal entity.

Verify and validate

Compare and verify your invoices against current supplier information and purchase orders

Matching

Automatically match the invoice data with relevant data, such as purchase orders.

Exception Management

If certain information doesn't match, this can be managed via our system, with intelligent exception management and workflow.

Payments

Make payments automatically based on your rules and workflow.

Digital data return

Return your digitised invoices to you in any preferred format.

AP Automation

Accounts payable automation can be achieved using a range of solutions. Our approach is different to most, we have a team of Project Managers and IT specialists who will map out your existing process and build a combined digitisation and AP solution that works for you.

  • Digital Mailroom – invoices sent to Cleardata for opening and digitisation.

  • Invoice Scanning – paperwork scanned using high volume OCR scanners.

  • Intelligent Data Capture – key data automatically extracted using clever software, for example PO number, supplier names and amounts.

  • Cloud Document Management – invoices uploaded to the cloud and sent for approval, query or dispute.

Automated Accounts Payable Processing

Trusted by 10,000+ Companies

Contact our team to discuss your requirements

For further details call 0800 046 8081 today or contact us!

Strategic Technology Providers

At Cleardata, we work alongside some of the world’s leading technology specialists to deliver intelligent automation at scale. Our technology providers include Tungsten Automation (formerly Kofax) , Microsoft, and UiPath which give us access to best-in-class platforms for document intelligence, cloud automation, and robotic process automation.

By combining deep knowledge across many sectors with cutting-edge technologies, we help clients streamline operations, improve accuracy, and unlock measurable ROI.

We remain platform-neutral, focused on aligning the right technology with your specific goals. Whether it’s low-code automation, AI-powered document processing, or scalable cloud-based solutions, our team is here to guide you with clarity and confidence.

Automated Accounts Payable Solutions and Services

Our AP Solutions and digitisation services offer the following benefits:-

  • Reduced paperwork and costs

    Accounts payable documentation is diverted via PO Box and digitised by our team on arrival. Save time on mailroom activities e.g. opening and sorting mail, categorising data, manual indexing and distribution. Reduce costs on photocopying and copier maintenance costs as well as postage to re-distribute physical paperwork.

  • Improve Supplier Relationships

    Efficient, all-round management of your invoicing and accounts payable documentation means that processes happen speedily and any invoice errors can quickly be flagged up and remedied quickly. Suppliers can easily create e-invoices, even if they don’t have an existing e-invoicing system.

  • Eliminate duplicate payments

    Intelligent capture and processing reduces the risk of human error and ultimately duplicated payments.

  • Improve processing speed

    Improve the speed of your accounts payable processes by saving time spent on manual data capture, validation and exception management.

  • Increase accuracy

    Cleardata’s system can automatically validate your invoices against back office systems and send invoices back to suppliers to correct invoice data.

AI Powered Automated Document Processing Services from Cleardata

Why Choose Cleardata?

  • Compliant Cloud Infrastructure - Secure Microsoft Azure Hosting

  • Cyber Security - Certified to Cyber Essentials and Cyber Essentials Plus

  • - Our experienced team includes Business Consultants, Project Managers, Intelligent Capture Technicians, and Developers—delivering end-to-end support from planning to implementation.

  • Hybrid Service Model -  a powerful combination of compliant outsourced digitisation and data capture services, alongside advanced cloud-based document management and generative AI solutions.

  • Scalable and Flexible Support - Our outsourced services give you the flexibility to manage workload fluctuations without the need to recruit or train additional staff.

  • Tailored Solutions - Choose the level of service that suits your organisation—from digitisation and intelligent data capture to full AI-enabled automation platforms.

  • The automation project has been a great success, automating around 80% of the process and providing a £20k per annum saving.

    HR Manager, East Midlands Railway

  • Cleardata's digital mailroom services have freed up a significant amount of time for Asthma + Lung UK.

    Supporter Care Manager, Asthma + Lung UK

  • Cleardata have quickly scanned around 150,000 legal files to an exceptional standard, with zero quality issues and great feedback from our legal team.

    Colin Jones, Group IT Director, Knights.

  • We would recommend Cleardata's digital mailroom, outbound print and distribution services to other organisations in the charity sector.

    Supporter Care Manager, Asthma + Lung UK

Cleardata has invested in IT infrastructure and cyber security

This ensures robust protection for client data and seamless service delivery. Our security framework is built on best-in-class technologies and independently verified standards, including:

  • Cyber Essentials and Cyber Essentials Plus certifications.

  • Securing a locked server room.

  • Microsoft Azure Data Centre.

  • Crowdstrike for endpoint detection and response.

  • External SEIM solution managed by Netitude, a UK-based Security Operations Centre (SOC). 

  • Privileged Access Management (PAM) solution to enhance our security measures.

Case Studies

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Need some more info?

Read our frequently ask questions, or contact our team on 0800 046 8081.

AI enhances accuracy and efficiency by automatically reading, classifying, and extracting data from complex, unstructured documents — eliminating manual data entry, reducing errors, and speeding up processing times.
Simply contact us to arrange a discovery call. We’ll explore your needs, recommend the right solutions, and provide a roadmap for implementation tailored to your business.
Yes. We provide comprehensive onboarding, training, and ongoing support to ensure your team is confident using the automated systems and you’re getting maximum value from your investment.
No. Our goal is to use AI and automation to augment your teams, not replace them — freeing up staff from repetitive tasks so they can focus on higher-value, customer-focused or analytical work.
Key benefits include faster processing times, reduced manual effort, improved data accuracy, enhanced compliance, better audit trails, and the ability to scale operations without proportionally increasing headcount.
We help automate document-driven processes such as inbound mail handling, invoice management, email processing, staff or client onboarding, and complex workflows. Our solutions can be tailored to your sector-specific needs, whether you’re in legal, financial services, healthcare, or manufacturing.

What we do

We offer physical and digital document services and solutions with AI powered processing including:-

Automate your invoice processing

Call our team 0800 046 8081, or contact us to get the ball rolling.