Pharmaceutical

Improve efficiency for your pharmaceutical organisation with our digitisation, archive storage, document management and automated document processing solutions.

Accredited
Challenges
Document Types
Our Services
The Benefits
Testimonials
Case Studies

The pharmaceutical sector is a cornerstone of the global economy, driving innovation, healthcare advancements and economic growth. This sector is essential for developing new treatments, maintaining public health and ensuring the supply chain of critical medications.

We are pleased to deliver fully-compliant document management solutions. That includes digital mailroom services, off-site archive storage with scan-on-demand retrieval, AI-powered data processing and secure document scanning.

Our services support data protection and other strict regulatory requirements. We can also automate the handling of incoming email with intelligent classification, sorting, distribution and data extraction. This ensures information is accurately processed and traceable at every stage of the process.

Accredited and Trusted

Pharmaceutical Sector Records Management Challenges

Compliance

Ensuring GDPR compliance and regulatory requirements are met.

Workplace Space

Document storage can take over workplace space.

Paperwork access

Modern working practices can be limited when retrieving paper documents.

Cost

Finding and retrieving paper files can be costly, especially if paperwork needs to be stored for long periods of time.

Manual processing

It takes up valuable time to process incoming paperwork and documentation. It can also reduce accuracy and increase risk of human error.

Types of Pharmaceutical Documentation

Production records

Quality control records

Compliance documentation

Maintenance records

Supplier files

HR records

Invoices & finance documents

Customer records

Design documentation

Audit reports

Cleardata Services - How We Can Help Your Pharmaceutical Company

Reduce costs, increase productivity and save time!

Scanning Services

We convert physical pharmaceutical records into high-quality, legally admissible digital files in line with BS 10008:2020 standards. Our scanning services support full indexing by any chosen reference. This makes information instantly searchable and retrievable, whether it be batch sheets, regulatory documentation or production records.

Secure Archive Storage

Our compliant off-site archive storage facilities ensure safe document storage, with flexible scan-on-demand retrieval via Cleardox AMS (our cloud-based archive management platform). Our audit trail ensures traceability and access control to support compliance obligations

Digital mailroom service

This service takes care of all inbound paper communications. We open, sort, scan and classify incoming documentation. This enables fast digital delivery across your workplace while reducing manual admin and paper handling.

Managed records management

Our fully-managed document storage service includes retention scheduling and secure destruction of expired paperwork. This supports data lifecycle management responsibilities and GDPR obligations, therefore removing the risk of holding pharmaceutical records longer than needed.

Automated Document & Email Processing

Streamline how your business handles inbound data with intelligent automation from Cleardata. Our automation platorm features enhaced AI-power to ensures speedy workflow, task processing, accuracy and consistency, all while maintaining compliance.

Trusted by 10,000+ Companies

Pharmaceutical Document Management - The Benefits

Remote acccess

Empower your team with secure, anytime access to digital documents that are ideal for remote working and hybrid environments
Business continuity

Ensure documents are protected against loss or disruption by safeguarding critical information with reliable digital backups, made possible at Clerardata.
Operational efficiency

Refocus resources on high-value tasks to drive productivity and reduce time spent on manual admin work, including handling, filing and retrieving documents.
Cost reductions

Lower your archive storage costs and reclaim physical office space by moving to a streamlined, digital document strategy.
Data security & compliance

Store and manage your documents in a secure, GDPR-compliant environment with full access control and auditability.
Digital transformation

Eliminate paper-based bottlenecks by digitising incoming documents and automating key processes to enhance speed, accuracy and agility.

Why Choose Cleardata for your Pharmaceutical Document Management?

Cleardata offers solutions that address the pharmaceutical sector’s records management challenges, enhancing efficiency and ensuring compliance.
Cleardata is an accredited business that will ensure your pharmaceutical records are handled securely.
We’re assured for Information Security, Cyber Essentials, Legal Admissibility of Electronic Records and Quality Management
We secure your data with high levels of cybersecurity and IT
We provide exceptional quality for scanned images using the latest IBML and Kodak technology
Paperwork is tracked throughout our digitisation and archive storage processes, with an audit trail for each stage by user, action and date.
Our document storage with scan-on-demand provides fast access to documents stored off-site, with a full audit trail via our archive management system
We host our cloud document management system in Microsoft Azure.
Transform document and data processes, save valuable time, increase efficiency and improve accuracy with our AI-powered document processing services

Cleardata have quickly scanned around 150,000 legal files to an exceptional standard, with zero quality issues and great feedback from our legal team.

Colin Jones, Group IT Director, Knights.
I've been really impressed by the services offered by Cleardata and their team has been a dream to work with.

Supporter Care Manager, Asthma + Lung UK
I’ve visited their bureau and was absolutely blown away by their efficiency and scope of operations. I’ve been really impressed by the services offered by Cleardata, and their team has been a dream to work with.

Supporter Care Manager, Asthma + Lung UK