Automated Invoice Processing
Automated invoice processing helps to save a significant amount of time and money, compared with manual paper processing, creating efficiencies and increasing the accuracy of captured data. Electronic invoicing is rapidly growing, with the UK Government consulting on new regulations for the future, so it's time to get your business ready.
SPS has invested in Tungsten Automation, Kofax KTA software, a cloud-based solution, allowing us to offer an outsourced scanning and intelligent capture service, with the ability for your accounts payable teams to process at your own location.
Omni-channel invoice capture - Capture from the original invoice source, e.g. email, electronic image, e-invoice or paper copy.
Extraction - Automatically extract key information from your invoices for import into financial systems.
Validation - Validate your invoices and check invoice data against existing data files.
Automate exception handling - Match and check the PO to ensure invoice matching and flag exceptions.
Workflow management - Manage the complete lifecycle of your invoices, from exception management to management approval, with generative AI assistance available.
Reporting - Full reporting capability to manage your SLA’s.
Integration - Output financial data in a format compatible with your existing financial systems, with ready-to-use APIs and integrations available to automatically connect with Finance Enterprise Resource Planning (ERP) systems.
Automate your invoice processes
Professional Invoice Processing Services for Modern Finance Teams
Invoice processing is no longer simply about entering invoice data into an accounting system. Modern finance departments require fast, secure and accurate invoice processing services that reduce manual administration, improve supplier relationships and provide complete visibility of every invoice throughout its lifecycle.
SPS provides outsourced invoice processing services for organisations across the UK, combining secure document scanning, intelligent data capture, automated validation and workflow technology to create an efficient end-to-end invoice processing solution.
Whether your invoices arrive by post, email, PDF, EDI or electronic invoice formats, our invoice processing services capture, classify and validate information before delivering it directly into your finance or ERP system.
By automating repetitive accounts payable processes, organisations can reduce processing costs, minimise human error and improve payment performance while maintaining complete audit trails and regulatory compliance.
What Is Invoice Processing?
Invoice processing is the complete management of supplier invoices from receipt through to approval and payment.
Traditionally, invoice processing involved manual opening of post, data entry, filing paperwork and chasing approvals. These manual processes are often slow, expensive and vulnerable to human error.
Modern invoice processing services automate much of this work using intelligent document processing technology. Information is automatically extracted from invoices, validated against purchase orders or supplier databases, routed for approval and exported into finance systems with minimal manual intervention.
SPS's invoice processing services are designed to support businesses that receive hundreds or even hundreds of thousands of invoices every year. Our scalable solutions allow organisations to process increasing invoice volumes without increasing staffing levels.
Why Businesses Outsource Invoice Processing
Many organisations choose outsourced invoice processing because internal finance teams spend significant amounts of time on repetitive administrative tasks rather than higher-value financial activities.
Outsourcing invoice processing to SPS enables businesses to:
Reduce manual invoice handling
Increase processing accuracy
Accelerate invoice approval times
Improve supplier payment performance
Eliminate duplicate payments
Reduce operational costs
Improve financial reporting
Create fully searchable digital invoice archives
Support remote and hybrid finance teams
Increase resilience during periods of high invoice volumes
Our experienced invoice processing specialists work alongside your finance team, ensuring every workflow is configured around your existing business rules rather than forcing changes to your processes.
Invoice Processing That Integrates With Your Existing Systems
One of the biggest concerns organisations have when implementing invoice processing services is compatibility with existing finance software.
SPS's invoice processing solutions are designed to integrate with the majority of leading ERP, accounting and accounts payable systems.
Captured invoice data can be securely transferred into platforms including Microsoft Dynamics, SAP, Oracle, Sage, QuickBooks, Odoo, Acumatica and many other financial management systems.
By integrating invoice processing directly into your existing software, finance teams gain immediate visibility of supplier invoices without changing established accounting processes.
Secure Invoice Processing Services You Can Trust
Financial documents contain highly confidential information, making security a critical consideration when selecting an invoice processing provider.
SPS operates secure UK processing facilities accredited to ISO 27001 Information Security Management and ISO 9001 Quality Management. Combined with Cyber Essentials Plus certification, secure access controls, encrypted infrastructure and fully audited workflows, our invoice processing services are designed to protect sensitive financial information at every stage.
Every invoice is tracked throughout the digitisation and processing journey, providing a complete chain of custody and ensuring compliance with internal governance requirements and UK data protection legislation.
Accredited and Trusted
Invoice Processing for Every Industry
Our invoice processing services support organisations across both the public and private sectors.
We regularly process invoices for organisations including:
Local Government
NHS
Housing Associations
Legal Firms
Manufacturing
Education
Financial Services
Utilities
Construction
Retail
Logistics
Charities
Whether processing several hundred invoices each month or many thousands every day, our scalable invoice processing services adapt to your business requirements.
Our Process
SPS's automatic invoice processing services include digital mailroom, invoice scanning and automated data capture services. These solutions are backed up by the latest accounts payable technology, providing automated data validation, document matching, data invoice processing workflow and authorisation technology. The company is accredited to ISO27001 for Information Security and certified for handling financial data and information.
01 Redirection
Paper invoices are diverted via PO Box, and electronic invoices are redirected to our automated invoice processing team.
02 Digital Mailroom
We can open, sort, scan and classify your paper invoices in our secure invoice scanning bureau.
03 Scanning
SPS digitises around 160 million images per annum in our state-of-the-art bureau. We use IBML and Kodak scanning technology and provide exceptional scanned image quality.
04 Email Management
Invoices sent via email can be automatically downloaded, sorted and classified.
05 Data Extraction
Data is automatically extracted, based on your invoice processing rules and requirements using our intelligent data capture software.
06 Classification
Categorise your invoices to process them efficiently. Identify key information automatically. For example, supplier name, address, date, net amount and legal entity.
07 Validation
We can validate your data against existing data files, e.g., the purchase order database.
08 Exception Management
SPS can create processes based on your invoice processing rules. For example, no PO, no pay. We can automatically notify suppliers of invoice payment decisions for efficient management.
09 Cloud Document Management
We offer a cloud-based document management system to efficiently manage your invoices post-processing, allowing fast, easy search and retrieval.
Paper invoices are diverted via PO Box, and electronic invoices are redirected to our automated invoice processing team.
We can open, sort, scan and classify your paper invoices in our secure invoice scanning bureau.
SPS digitises around 160 million images per annum in our state-of-the-art bureau. We use IBML and Kodak scanning technology and provide exceptional scanned image quality.
Invoices sent via email can be automatically downloaded, sorted and classified.
Data is automatically extracted, based on your invoice processing rules and requirements using our intelligent data capture software.
Categorise your invoices to process them efficiently. Identify key information automatically. For example, supplier name, address, date, net amount and legal entity.
We can validate your data against existing data files, e.g., the purchase order database.
SPS can create processes based on your invoice processing rules. For example, no PO, no pay. We can automatically notify suppliers of invoice payment decisions for efficient management.
We offer a cloud-based document management system to efficiently manage your invoices post-processing, allowing fast, easy search and retrieval.
Trusted by 10,000+ Companies
Contact our team to discuss your requirements
For further details call 0800 046 8081 today or contact us!
Benefits
Strategic Technology Providers
At SPS, we work alongside some of the world’s leading technology specialists to deliver intelligent automation at scale. Our technology providers include Tungsten Automation (formerly Kofax), Microsoft, and UiPath, which give us access to best-in-class platforms for document intelligence, cloud automation, and robotic process automation.
By combining deep knowledge across many sectors with cutting-edge technologies, we help clients streamline operations, improve accuracy, and unlock measurable ROI.
We remain platform-neutral, focused on aligning the right technology with your specific goals. Whether it’s low-code automation, AI-powered document processing, or scalable cloud-based solutions, our team is here to guide you with clarity and confidence.
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Why Choose SPS?
Account Management - A personalised service with Account Managers available via phone and email.
Secure Premises - Protected facilities with fire and water detection systems, 24/7 CCTV surveillance, and biometric access controls.
Invoice Processing Technology - Our cutting-edge technology sets the standard in invoice processing. We use state-of-the-art scanners to deliver the highest-quality digital images and accurate data capture.
Cloud Document Management - Our custom Cleardox EDM (Electronic Document Management) system provides fast, secure access to your digital invoices, enabling you to view them anytime, anywhere in the world.
IT Security - With more than £1 million invested in our IT and cybersecurity infrastructure, we use the latest security systems to guarantee your records are fully protected.
With decades of experience managing business-critical information, SPS has developed invoice processing services that combine intelligent automation with experienced document specialists.
Each project is supported by dedicated account management, secure UK processing facilities and proven workflows designed to maximise efficiency while maintaining exceptional quality standards.
Our investment in intelligent document processing technology, secure cloud infrastructure and continuous process improvement enables us to deliver invoice processing services that are accurate, scalable and tailored to the needs of every client.
SPS has invested in IT infrastructure and cybersecurity
This ensures robust protection for client data and seamless service delivery. Our security framework is built on best-in-class technologies and independently verified standards, including:
Cyber Essentials and Cyber Essentials Plus certifications.
Securing a locked server room.
Microsoft Azure Data Centre.
CrowdStrike for endpoint detection and response.
External SIEM solution managed by Netitude, a UK-based Security Operations Centre (SOC).
Privileged Access Management (PAM) solution to enhance our security measures.
How can we help?
View our solutions below, and see how we can help.
Have any questions?
Review our FAQ's, or contact our team on 0800 046 8081; we'll be happy to help.
What we do
We offer physical and digital document services and solutions with AI powered processing including:-
Automate your invoice processing
Call our team 0800 046 8081, or contact us to get the ball rolling.