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Intelligent Document Processing Company

We provide intelligent document processing solutions to companies throughout the UK that are expertly designed to quickly and accurately capture and extract information from a wide range of documents and records with the utmost precision. 

Our intelligent data capture technology utilised as part of our intelligent document processing service is able to handle and convert the following into actionable digital information: paper documents, scanned files, mobile uploads, emails, PDFs and EDI data.

SPS’s dedicated intelligent document processing solutions allow businesses to streamline document management, improve operational efficiency and automate workflows efficiently, ensuring a more productive workforce. 

We’re a leading UK-based outsourced document processing and digital mailroom provider. Our intelligent document processing service enables us to digitise incoming mail, classify content, verify information and extract key data using our cutting-edge intelligent automation tools.

For further information about our intelligent document processing solutions, give us a call today on 0800 046 8081. 

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Accredited and Trusted

ISO 22301 ISO 9001 Cyber Essentials Plus ISO 27001 Cyber Essentials BS 10008 BS EN 15713 NHS Digital

What Can Our Intelligent Document Processing Services Do?

Our AI-driven intelligent document processing service captures data from a variety of different sources, whether digital, cloud-based or physical. Using machine learning to carry out our intelligent document processing service, information can be accurately classified, separated, extracted and analysed to release your business potential.

Data Extraction & Analysis

Data is quickly and efficiently extracted and analysed

AI Powered Insights

AI-powered insights provided for unstructured data

Automatic Decision Making

Allows for quick and accurate decision making

AI Support & Task Management

Instant answers to questions, referring back to the original source

Reporting

Dashboard reporting to monitor automated processes and tasks

Trusted by 10,000+ Companies

Asthma + Lung UK Windsor Forest Colleges Group Warrington Borough Council SIMARC Property Management Limited NHS Horwich Farrelly Biffa

What can I expect from generative AI?

Revolutionise the way your team works with automation software. Add AI assistance and suggested actions to your decision-making via an easy-to-use chat functionality. All within our cloud-based automated document processing and workflow system.

What can intelligent document processing achieve?

Intelligent gathering of paperwork & files
Paperwork
Mobile devices
Email
PDF/MS Office/TIFF/JPEG
XML, JSON, EDI
Data is gathered from multiple places
Website portals
Social media chat
Databases
Enterprise & legacy systems
XML, JSON, EDI
AI Understanding
Image perfection
Content separation
Content classification
Content extraction
Evaluate results
Machine learning

Claims Examiner

Job: Processing a car accident legal claim

Evidence: A screen showing a summary of the claim, along with evidence.

Claim Info: A table which provides extracted data, e.g. reference, defendant name, claimant name, court name & incident date.

AI Chat Assistant: GenAI helper provides an overview of the case via a chat tool. The Claims Examiner can ask questions.

AI Actions: GenAI provides ideas and tasks for the next part of the process.

Automated Workflow - Tick boxes to be checked by the Claims Examiner for automated workflow, e.g. request statements, engineer reports, initiate checks.

Data Model Creation: Create data models to hold all data associated with the application.

Housing Officer

Task: Onboarding new tenants.

Documentary Evidence: Presented with a panel showing a summary of the tenancy application.

Claim Details: Table Summary of the application. e.g. reference, address, commencement of the tenancy.

Generative AI Chat Assistant: GenAI helper provides an overview of the application via an assistant chat tool. Housing Officer can ask questions.

AI Actions: GenAI suggested actions for next steps.

Automated Workflow - Tick boxes to be checked for automated workflow, e.g. initiate credit check, request identification, request guarantor details.

Data Model Creation: Create data models to hold all data associated with the application.

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For further details call 0800 046 8081 today or use our instant quote tool online now!

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Strategic Technology Providers

At SPS, we work alongside some of the world’s leading technology specialists to deliver intelligent automation at scale. Our technology providers include Tungsten Automation (formerly Kofax), Microsoft, and UiPath, which give us access to best-in-class platforms for document intelligence, cloud automation, and robotic process automation.

By combining deep knowledge across many sectors with cutting-edge technologies, we help clients streamline operations, improve accuracy, and unlock measurable ROI.

We remain platform-neutral, focused on aligning the right technology with your specific goals. Whether it’s low-code automation, AI-powered document processing, or scalable cloud-based solutions, our team is here to guide you with clarity and confidence.

Our Intelligent Document Processing Benefits

  • Improve processing speeds

    Data processed faster, resulting in a 41% boost in quality and efficiency

  • Increase efficiency

    Reduces time spent extracting data by 80%

  • Cut costs

    Money is saved and revenue increased

  • Boost compliance

    Data security and compliance are improved

  • Reduce Manual Processing Errors

    Errors are mitigated and accuracy increased

  • Happier employees

    Less time spent on monotonous tasks

AI Powered Automated Document Processing Services from Cleardata

Why Choose SPS

  • Safe and Secure Cloud Infrastructure - Solutions hosted in a secure Microsoft Azure environment to ensure data is protected with enterprise-grade security

  • A Specialist Team at the Helm - Our experts deliver end-to-end support from start to finish. The SPS team includes Project Managers, Intelligent Capture Technicians, Developers and Business Consultants

  • Hybrid Service Model - Advanced cloud-based document management and AI-driven generative AI solutions, alongside a combination of data capture services and outsourced digitisation

  • Flexible and Scalable Support - We give you the flexibility to manage workflow fluctuations without needing to train additional workers or expand the workforce

  • Solutions Tailored to You - Choose a service that suits your business, from intelligent document processing and digitisation to intelligent data capture and AI-enabled automation platforms

  • SPS have quickly scanned around 150,000 legal files to an exceptional standard, with zero quality issues and great feedback from our legal team.

    Colin Jones, Group IT Director, Knights.

  • The automation project has been a great success, automating around 80% of the process and providing a £20k per annum saving.

    HR Manager, East Midlands Railway

  • SPS's digital mailroom services have freed up a significant amount of time for Asthma + Lung UK.

    Supporter Care Manager, Asthma + Lung UK

  • We would recommend SPS's digital mailroom, outbound print and distribution services to other organisations in the charity sector.

    Supporter Care Manager, Asthma + Lung UK

IT Security

IT Systems & Security

  • We have invested in our IT infrastructure and cybersecurity to ensure seamless service delivery and client data protection you can trust. We’ve built our security framework on best-in-class technology and standards that are independently verified, such as:

  • A locked server room

  • Microsoft Azure data centre

  • Cyber Essential and Cyber Essential Plus certifications

  • Enhancing security measures with Privileged Access Management (PAM)

  • Netitude, a UK-based Security Operations Centre (SOC), manages our external SIEM solution

  • CrowdStrike for endpoint response and detection

Need some more info?

Read our frequently ask questions, or contact our team on 0800 046 8081.

Contact our team

AI enhances accuracy and efficiency by automatically reading, classifying, and extracting data from complex, unstructured documents — eliminating manual data entry, reducing errors, and speeding up processing times.

Simply contact us to arrange a discovery call. We’ll explore your needs, recommend the right solutions, and provide a roadmap for implementation tailored to your business.

Yes. We provide comprehensive onboarding, training, and ongoing support to ensure your team is confident using the automated systems and that you’re getting maximum value from your investment.

No. Our goal is to use AI and automation to augment your teams, not replace them — freeing up staff from repetitive tasks so they can focus on higher-value, customer-focused or analytical work.

Key benefits include faster processing times, reduced manual effort, improved data accuracy, enhanced compliance, better audit trails, and the ability to scale operations without proportionally increasing headcount.

We help automate document-driven processes such as inbound mail handling, invoice management, email processing, staff or client onboarding, and complex workflows. Our solutions can be tailored to your sector-specific needs, whether you’re in legal, financial services, healthcare, or manufacturing.

What we do

We offer physical and digital document services and solutions with AI powered processing including:-

Digitisation Document Scanning Services Find out more Archive Secure Archive Storage Services Find out more Digital Mailroom Inbound & Outbound Digital Mailroom Services Find out more AI & Automation Automated Document Processing Services Find out more Document Management Cloud Document Management Solutions Find out more
Cleardata Team

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