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Hybrid Mail

SPS's Hybrid Mail Solutions enable your business to print, envelope and post your day-to-day business paperwork and documents at the touch of a button. Whether its high volume personalised outbound mailers, or surveys, to one off letters or documents, we can handle your outbound print and postage quickly and efficiently.

Save valuable administrative time for your team, reduce print and postage costs using our hybrid mail solutions.

Make life easier for your workforce; it doesn't matter where they're based; our efficient hybrid mail solutions will support your office and remote colleagues to print, package and send outbound mail easily.

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Hybrid Mail Solutions
Save time, reduce print & postage costs

Accredited and Trusted

ISO 22301 ISO 9001 Cyber Essentials Plus ISO 27001 Cyber Essentials BS 10008 BS EN 15713 NHS Digital

Our Hybrid Mail Process

SPS's Hybrid Mail Solution allows outbound documentation to be personalised, printed, enveloped and posted. Find out more about our solution:-

Documents can be created using your usual method. Our hybrid mail solution can print and handle postcards and A4- or A3-sized paperwork. You can even add personalised fields using standard merge tags, e.g. Address1.

Add your files to our system, along with who you need the documents sent to. You can check the addresses using our postcode validation checker.

Select your print properties, e.g. black and white or colour print.

Choose your postage options. Mail can be sent by 1st class, 2nd class or economy.

The hybrid mail solution will show the costs in real time for your review.

Click the send button and your documents will be printed, enveloped and posted by our team.

Trusted by 10,000+ Companies

Asthma + Lung UK Windsor Forest Colleges Group Warrington Borough Council SIMARC Property Management Limited NHS Horwich Farrelly Biffa

Make a start with our Hybrid Mail Solutions

Call 0800 046 8081 today, or contact our team.

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Benefits

Hybrid Mail Solutions & Services can help your business save valuable time, reduce print and administrative costs:-

  • Go Paperless

    Reduce paperwork in your business.

  • Save Time

    Reduce valuable administrative time for your team, as well as trips to the Post Office!

  • Save Money

    Reduce printing, photocopying, maintenance and licensing costs for your business. Also save money on stationery such as paper, postage and packaging.

  • Scaleability

    Plan your mailing campaigns efficiently. No need to scale up to meet seasonal peaks in your workload for outbound printing, mailing and distribution.

  • Reporting

    Keep control of your print and postage costs via our full reporting options.

Outsource Your Outbound Print & Post Process

Interested in becoming a paperless organisation? Transform your outbound print, packaging and distribution processes using our efficient hybrid mail solutions. 

Contact our team on 0800 046 8081 to find out more.

  • SPS's digital mailroom services have freed up a significant amount of time for Asthma + Lung UK.

    Supporter Care Manager, Asthma + Lung UK

  • We would recommend SPS's digital mailroom, outbound print and distribution services to other organisations in the charity sector.

    Supporter Care Manager, Asthma + Lung UK

Why Choose Cleardata

Why Choose SPS?

  • Certified Hybrid Mail Services: Information security, cybersecurity and quality management systems

  • Personal Service: Dedicated Account Managers who will be happy to help

  • Flexible Service: We can scale up or down to suit seasonal peaks in your workload

  • IT Security: Secure IT systems to protect your paperwork

Have any questions?

Review our FAQ's, or contact our team on 0800 046 8081, we'll be happy to help.

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A hybrid mail solution handles confidential and sensitive information securely. Documents are processed within our ISO27001:2022-assured production environment. There are strict data protection procedures in place to ensure compliance throughout, from the initial upload right through to dispatch. This makes hybrid mail services suitable for even the most highly regulated sectors, including healthcare, legal services, utilities, finance and public sector organisations.

Hybrid mail services can be utilised to send a variety of business communications, such as the following: -Appointment letters -Invoices -Statements -Customer notifications -Legal correspondence -Bulk mail campaigns -Marketing letters -Policy documents Our hybrid mailing system can handle and automate one-off and recurring communications.

SPS offers a range of UK postage options to suit delivery budget and timescale. This includes both standard and priority services. Our team can advise our clients on the most cost-effective and efficient solution based on urgency, format and volume.

Yes. Hybrid mail services from SPS support variable data printing. This enables our clients to personalise each letter with addresses, names, reference numbers, account details and tailored messaging. This makes hybrid mail services an ideal solution for targeted direct mail campaigns and general customer communications.

Turnaround times will vary depending on the specification and volume of letters and documents that need to be processed. However, hybrid mail submissions are dealt with and processed promptly after receipt. For communications that are time-critical, a service level agreement can be agreed upon in order to meet specific company requirements.

Hybrid mail services can reduce the need for consumables, postage stock, in-house printers and staff time needed to carry out mailing tasks. Consolidating postage and printing into one outsourced hybrid mail service in the UK ensures companies achieve measurable cost savings and improved operational efficiency.

Our business is Data Protection Act Registered and holds: ISO 27001:2022 - Information Security; ISO 9001 - Quality Management System; BS 10008: 2020 - Legal Admissibility of Electronic Information; ISO 22301 - Business Continuity; BS EN 15713 - Confidential Shredding; Cyber Essentials; Cyber Essentials Plus. Staff are vetted to BS7858.

Sustainability

SPS is committed to providing sustainable services throughout the UK. Our carbon reduction plan is in place with a pledge to Race to Zero, and we’re working towards net zero by 2050, with a target of a 50% reduction in emissions by 2030. Our scan-on-demand services help reduce physical journeys and carbon footprint for file retrievals, with files retrieved, scanned and digitally delivered.  Our North East facility features a 7.35kw, 32-panel solar system generating around 6000 KWH of electricity. 20% of our energy usage is from renewable sources.

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Hybrid Mail Solutions

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What we do

We offer physical and digital document services and solutions with AI powered processing including:-

Digitisation Document Scanning Services Find out more Archive Secure Archive Storage Services Find out more Digital Mailroom Inbound & Outbound Digital Mailroom Services Find out more AI & Automation Automated Document Processing Services Find out more Document Management Cloud Document Management Solutions Find out more
Cleardata Team

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