E-Sign & Identification verification
If you're looking for more than a standard e-signature product, try our platform, which offers both advanced and qualified e-signature solutions with built-in ID verification, saving you valuable time by verifying the person you are dealing with.
Save time, improve signature rates and benefit from our automated ID verification service to provide fast and efficient ID verification for your customers.
SmartSign is built by VSiD, the UK Government-listed Digital Verification Service and leading onboarding solutions provider. This ID and sign product meets eIDAS Regulations.
The solution was designed with compliance in mind. If your company relies on a validated signature and ID, this product will tick all your boxes. Receive a complete audit trail for every stage of the electronic signature process, along with a user-friendly activity dashboard, allowing full visibility of all your transactions.
The product offers an affordable solution that will improve compliance for your business. The SmartForms library feature enables automation of standard forms and templates, allowing fast creation of documents for your teams.
Esignature Solution - SmartSign
With a range of simple, advanced and qualified electronic signatures, you can be assured of receiving the most cost effective solution that delivers the highest level of security and reliability to meet today's business needs. Together with our dynamic fillable SmartForms, we can help streamline onboarding workflows and sign-up customers faster. Product features include:-
Electronic signature
Easy-to-use e-signature solution with a full audit trail. Add documents via upload, Dropbox, or smart forms. With a complete audit trail.
ID Verification
Qualified e-signatures, with name and document checking as standard.
Configurable Workflows
Configure workflows to ensure the solution works for your business needs with e-signature sequencing. From simple signature to full ID validation.
Templates & Specified Attachments
Use templates and attachments for each transaction. Enable set fields to be added to save time. Additional fields can be added if required, for example, a witness signature.
Activity Reporting Dashboard
The activity dashboard allows seamless management of e-signatures, with a user-friendly view of transactions, dates, recipients, items subject and status, with links to a case review and audit log. View by pending, complete and cancelled status.
Case Review
Review signatures via the case review screen, which shows the subject, status, expiry, parties involved, transaction sequence, scheduled reminders, documents and action log by person.
Transaction Audit Trail
Full audit trail and certificate provided for each transaction which is permanently retained. This provides an individual transaction reference, party status, date and time, and location data
Compliant Solution
Compliant with EIDAS Regulations, our innovative e-signature product offers advanced and qualified electronic signatures with identity certification. Transactions expire after 30 days, with 90 days retention of document.
Browser geolocation security
Strict browser geolocation ensures witness signatures are performed within a 10 metre geolocation of the signer, ensuring a high level of compliance.
Benefits
Intelligent E-signature and ID Verification
Accredited and Trusted
Qualified Electronic Signature
Our Features
Our SmartSign product by VSiD offers a range of innovative features to help save your company valuable time and efficiencies:-
01 Verify Documents
Verify name and signature using our standard features.
02 Third Party Access & Share
Give advisers, agents, or other authorised parties the capability to view, share, and coordinate multi-party signing and witnessing throughout the exchange and finalisation of important legal documents.
03 One Time Password Authentication
Ensure users enter a one-time code to verify their identity.
04 Workflow & Sequencing for Esignature Management
Manage your multi-party signing workflows and set the sequence in which each person can access, complete, sign, and exchange documents.
05 Sign & Witness Deeds
Certify witnessing and signature of deeds - HMLR-compliant certificate of electronic signature is generated.
06 Final Approval for Authorised Users
Allow authorised users to have final sign-off authority, with the ability to ensure multiple documents and transactions are checked.
Verify name and signature using our standard features.
Give advisers, agents, or other authorised parties the capability to view, share, and coordinate multi-party signing and witnessing throughout the exchange and finalisation of important legal documents.
Ensure users enter a one-time code to verify their identity.
Manage your multi-party signing workflows and set the sequence in which each person can access, complete, sign, and exchange documents.
Certify witnessing and signature of deeds - HMLR-compliant certificate of electronic signature is generated.
Allow authorised users to have final sign-off authority, with the ability to ensure multiple documents and transactions are checked.
Contact Our Team
For further details call 0800 046 8081 today or get in touch now!
Why Choose SPS
Safe and Secure Cloud Infrastructure - Our solution follows the AES (Advanced Encryption Standard).
Cyber Security - Certified to Cyber Essentials Plus.
Digital Identity and Attributes Trust Framework - Platform technology and quality management assessed and found to meet the requirements of the Framework, and VSiD is listed on Gov.UK as a Digital Verification Service (DVS).
Information Security - Assured to ISO27001:2022.
Sustainability
SPS is committed to providing sustainable document management services throughout the UK. Our carbon reduction plan is in place with a pledge to Race to Zero, and we’re working towards net zero by 2050, with a target of a 50% reduction in emissions by 2030. Our scan-on-demand services help reduce physical journeys and carbon footprint for file retrievals, with files retrieved, scanned and digitally delivered. Our North East facility features a 7.35kw, 32-panel solar system generating around 6000 KWH of electricity. 20% of our energy usage is from renewable sources.
Need some more info?
Read our frequently ask questions, or contact our team on 0800 046 8081.
What we do
We offer physical and digital document services and solutions with AI powered processing including:-
