Manufacturing Document Management
Digitise engineering drawings, production records, quality documentation and compliance files with secure manufacturing document management solutions designed to improve productivity, reduce paper and support regulatory compliance.
Manufacturing Document Management
Manufacturing businesses generate vast quantities of documentation every day. From engineering drawings and production records to quality assurance documentation, supplier records and maintenance logs, managing information efficiently is essential for maintaining productivity, compliance and operational excellence.
Cleardata provides specialist manufacturing document management services that help manufacturers securely digitise, organise and manage critical business information throughout its lifecycle. Whether you operate a single manufacturing site or multiple production facilities, our scalable solutions improve document accessibility while reducing reliance on paper records.
Our services combine manufacturing document scanning, secure manufacturing document storage, cloud document management and intelligent document automation to help businesses modernise their document processes and improve operational efficiency.
Manufacturing Document Scanning
Paper documents continue to play an important role across many manufacturing environments, but they can slow production, increase storage costs and create unnecessary risks.
Our manufacturing document scanning service converts paper archives into fully searchable digital documents, making information instantly accessible across production facilities, offices and remote teams.
We regularly digitise:
Engineering drawings
CAD drawings
Quality control documentation
Inspection reports
Production records
Standard Operating Procedures (SOPs)
Work instructions
Maintenance records
Equipment manuals
Health & Safety documentation
Supplier documentation
Purchase orders
Delivery documentation
HR records
Finance documents
ISO compliance documentation
Every document is professionally prepared, scanned, indexed and quality checked using high-volume production scanners to produce accurate digital images with optional OCR for full-text searching.
Accredited and Trusted
There are multiple challenges associated with managing records in the manufacturing sector, such as:
Compliance
Records need to be secure and accessible to meet regulatory and ISO documentation requirements
Space Utilisation
Storing large amounts of paperwork can take up valuable production and office space
Remote Access
Enabling access to documentation across factory floors, remote offices and headquarters
Efficiency
Swift and precise access to records is essential for production management, audits and regulatory reporting.
Document processing
High volumes of documentation can be costly to keep and time-consuming to process on a daily basis
Secure Manufacturing Document Storage
Many manufacturers still retain paper records for legal, contractual and operational reasons.
Our secure manufacturing document storage service provides an efficient alternative to storing valuable paperwork on-site, freeing up warehouse, factory and office space while ensuring documents remain available whenever required.
Our archive storage service includes:
Secure off-site archive storage
Barcode tracking
Full audit trail
Scan-on-demand retrieval
Scheduled retention management
Secure confidential destruction
Fast nationwide collection and delivery
This enables manufacturers to retain important documentation without sacrificing valuable operational space.
Types of Documentation
Manufacturing Document Management Solutions
Modern manufacturing relies on rapid access to accurate information.
Our cloud-based manufacturing document management platform enables authorised users to securely access documents from any location while maintaining full version control and audit history.
Key benefits include:
Instant document retrieval
Secure user permissions
Version control
Full audit trails
Microsoft Azure hosting
OCR searchable documents
Automated workflows
Integration with ERP, MRP and production systems
Reduced manual administration
Improved collaboration across multiple manufacturing sites
Supporting Compliance Across Manufacturing
Manufacturers must maintain extensive documentation to support quality management systems, customer requirements and industry regulations.
Our document management services help organisations manage documentation relating to:
ISO 9001 Quality Management
ISO 14001 Environmental Management
ISO 45001 Health & Safety
Engineering change documentation
Product traceability
Batch records
Calibration certificates
Equipment servicing
Supplier quality records
Audit documentation
Regulatory inspections
Digital documentation improves audit readiness while ensuring authorised staff can locate critical records within seconds rather than hours.
Cleardata services can help your manufacturing business
save time, money & space
Our digitisation, archive storage, digital mailroom and automated document processing services:-
Scanning and digitisation
We can digitise an impressive range of documentation using our fleet of scanners. From small format documents, up to A3, to inspection reports and large format engineering drawings maps and plans.
Offsite document storage with fast retrieval
Securely store your manufacturing records in our trusted, accredited archive facility. Benefit from fast digital retrieval via our scan on demand service and receive a full audit trail using our Cleardox archive management system.
Mailroom scanning
We can scan and digitise incoming paperwork into structured digital data. Our mailroom scanning service can help your manufacturing business to go paperless, save time and improve customer service.
Digital document management
Cleardata offers a cloud document management service which provides fast and easy access to your digitised documentation from any location. It's securely hosted in Microsoft Azure, with enhanced IT and Cyber Security Features.
Automated data capture & document processing
We can automatically capture data from your scanned or digital documents using our clever intelligent data capture software. This also offers generative AI to automate tasks and workflow, enabling fast and efficient document processing.
End to End Workflow
Integrate scanned documents into production, or ERP systems for touchless workflows
Trusted by 10,000+ Companies
The Benefits - Cleardata Document Services
Why Choose Us?
Cleardata understands the importance of confidentiality, together with the secure handling of manufacturing records
Our bureau is certified for information security, Cyber Essentials Plus and quality management systems
Data is securely stored with high levels of IT and cybersecurity
Documents are scanned in line with BS10008:2020 for legal admissibility. Paperwork is tracked throughout the process, with an audit trail for each stage by user, action, and box number
We use cutting-edge IBML, Kodak and Opex technology to provide exceptional quality for scanned images
Document storage with scan-on-demand capabilities provides quick access to off-site documents. A full audit trail via our archive management system is also available
We use AI-powered document processing services to transform your document and data processes. This saves valuable time, improves accuracy and increases efficiency
Case Studies
Read more about our services, check out our latest case studies.
We've got all the answers!
Check out our frequently asked questions to find out more about our scanning and digitisation process for the manufacturing sector. If you need any more help, please call 0800 046 8081.
Our team will be happy to help.
Manufacturing
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