Scan on Demand

Scan on Demand Services

Our secure archive storage comes with a flexible scan-on-demand service that allows you to securely store your documents offsite, with the ability to digitally retrieve files quickly and easily, as and when you need them. This is an ideal solution for:-

• Modern agile working - access your documents stored offsite from any location, which is great for home workers or colleagues working from various office locations

• Reducing physical archive collection & retrieval costs - scan on demand offers an affordable retrieval solution; only digitise what you need

• Improved sustainability - reduce the need for physical document collections and retrievals and improve your carbon footprint

• Improving compliance - a full audit trail is provided for your retrievals

Our scan-on-demand storage facility is protected by the latest in fire and water detection systems, with facial recognition systems and 24-hour monitored CCTV. We’re also accredited for Information Security, Quality Management Systems, Legal Admissibility of Electronic Information and Secure Destruction Services.

If you’d like to find out more about our scan-on-demand services, give us a call today on 0800 046 8081.

Cleardox AMS - Online Archive Management

SPS offers Cleardox AMS to all our archive customers. Clients can access this system online to perform file requests, arrange collections, order additional archive boxes, extend storage periods and even manage destruction.

What does Cleardox AMS Offer?

• Retrieve Files: Authorised users within your business can perform file requests. The system displays boxes in storage, and the user simply selects the file or files, the required urgency level and the method of retrieval.

• Collection Request: Need some boxes collected? Submit a collection or delivery request via the system.

• Archive Boxes & Supplies: Order additional barcode labels or archive boxes.

• Automated Destruction Notifications: Cleardox AMS provides automated destruction notifications to your authorised users. This ensures you only keep your archives in line with your retention requirements, improving GDPR compliance and keeping your long-term archive costs down.

• Improve Compliance & Reporting: The system offers standard reporting capability, allowing you to see any interactions or actions with your records, which is ideal for auditing and compliance purposes.

Why Choose Us?

Secure archive storage combined with on-site scanning

SPS's secure archive storage facilities offer high-volume scanning capability on site, using the latest Kodak, IBML and Opex scanning technology.

Trusted

SPS has achieved high accreditation standards and has many NHS, public sector and blue chip businesses amongst our clients. We have a dedicated Compliance & Governance Director who is a qualified Data Protection Officer. The business is assured to ISO27001:2022, ISO9001, ISO 22301, Cyber Essentials and Cyber Essentials Plus.

Fast digital retrieval

We can offer fast digital retrieval via our scan-on-demand service and have high production capability.

Legal Admissibility


All images are digitised in line with BS 10008:2020 for legal admissibility.

Customer service

Our dedicated Account Managers and Customer Service Team are available via phone or email. We offer a personal service and are happy to help.

Secure document storage

SPS operates six state-of-the-art, secure document storage facilities across the UK. These purpose-built archive sites are equipped with advanced security measures and comprehensive fire and water detection systems. Our commitment to security ensures your documents are always protected. Key features include:

• Secure entry systems

• 24-hour CCTV surveillance

• Perimeter security

• Fire detection

• Water detection

• Climate control