Healthcare

Digitise NHS patient records and clinical files securely with Cleardata. We help healthcare and social care providers improve access, accuracy, and compliance through our range of trusted & accredited records management services solutions.

Accredited
Our Services
Document Types
Challenges
Testimonials
Case Studies

Home
Healthcare

The healthcare sector is a cornerstone of the UK's infrastructure, encompassing hospitals, clinics, and various medical facilities. Healthcare is vital for providing quality care, ensuring public health and safety and fostering medical innovation.

Cleardata is proud to support the NHS and private medical providers across the country, utilising our high-capacity document scanning bureau, assured document storage with scan on demand retrieval and cloud document management solutions. Our solutions enable administrators, clinicians and compliance teams to quickly retrieve patient information when needed. This allows for better care and improved operational efficiency.

We have a dedicated healthcare bureau and digitised over 1.2 million records for Northumbria Healthcare NHS Foundation Trust. Read more in our case study below.

Services are assured to ISO27001:2022 for information security, BS10008 for legal admissibility, DSPT toolkit, Cyber Essentials and Cyber Essentials Plus. We also have a qualified Data Protection Officer and our colleagues are frequently trained in data privacy.

Accredited and Trusted

Digitisation, archive storage and records management solutions for the healthcare sector

Bulk document scanning

Patient records are digitised, making them easier to search, access and retrieve. Our IBML scanning technology can digitise both small and large format documents, such as patient records or medical charts, , with indexing by any key reference. All digitisation processes are assured to BS 10008:2020 for legal admissibility.

Secure archive storage with scan on demand retrieval

Store paper records offsite with scan on demand retrieval. Cleardata offers physical and scan on demand retrieval. Our online archive management system, Cleardox AMS, provides a full audit trail for any physical interaction with your records, maintaining a full chain of custody.

Integration with existing systems

Our digitisation services allow integration with existing clinical systems to streamline clinical access.

Data protection & security

Our qualified DPO and governance team ensure practices meet strict healthcare and GDPR data requirements for compliance and security. Cleardata performs an annual submission to the NHS DSPT toolkit.

Automated document processing

Cleardata offers automated document and data processing services using the latest technology. We can classify, extract and process medical data quickly and efficiently.

Trusted by 10,000+ Companies

Types of Documentation

Patient records

LLoyd George wallets

Referral & discharge letters

Pathology & test results

Consent & treatment forms

HR & Occupational health files

Financial records

Large format medical charts & ECGs

Benefits - Health & Social Care Services

Cleardata's document scanning and archive storage services for the health & social care sector offers many benefits including:-

Agile working

Document digitisation enables agile working for your colleagues including community teams. Provide fast and flexible access to your patient records from any location.
Improve patient experience

Improve access to your patient records and ultimately your patient experience.
Save time & money

Reduce time spent by colleagues travelling to and from NHS and Healthcare sites to retreive and locate paperwork. Save time and money for your organisation.
Cost savings

Reduce long term archive and retrieval costs for your records. Re-utilise clinical space for productive activities and help your medical organisation go paperless.
Protect your data

Improve the security of your patient records. Restrict access to your digitised or archived records and improve compliance.

Managing NHS, Patient & Healthcare records involves some key challenges:-

Long term archive storage & retrieval costs

Storing paperwork for long periods can cause high ongoing archive and physical retrieval costs for your healthcare organisation.

Compliance

Ensuring compliance for your patient records and files with GDPR data protection and the records management code of practice.

Locating & retrieving patient records

Time consuming manual retrieval of patient records can be costly for your healthcare organisation.

Risks & errors

Manual data processing and paperwork handling increases the risk of data loss, theft, human error and can reduce accuracy.

I've been really impressed by the services offered by Cleardata and their team has been a dream to work with.

Supporter Care Manager, Asthma + Lung UK
I’ve visited their bureau and was absolutely blown away by their efficiency and scope of operations. I’ve been really impressed by the services offered by Cleardata, and their team has been a dream to work with.

Supporter Care Manager, Asthma + Lung UK