Cleardata's Services for the Energy and Utilities Sector

To boost compliance and simplify records in the energy and utilities sector, choose Cleardata. We can help energy and utility providers store, digitise and automate vital document management processes with AI-powered precision.

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Being a crucial part of British infrastructure, the energy and utilities sector covers everything from gas, water and electricity to renewable energy. It’s a sector known for its contributions to sustainability, economic stability and technological innovation.

Utility providers, contractors and infrastructure firms will be supported by Cleardata with secure archive storage, accredited document scanning and automated document processing solutions. Our solutions ensure accurate records management, reduce manual processing and enable quick response times to audits, regulatory requests and customer compliants and service queries.

Get in touch today to find out how Cleardata can help your education establishment. Call 0800 046 8081.

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Document Management Services for the Energy & Utilities Sector

Cleardata have a range of solutions available to the energy and utilities sector to battle those challenges, such as:

Digitisation of Paperwork

Convert paper documents of varying sizes, from wayleaves to substation records, into a digital format with Cleardata. OCR technology provides fast search and retrieval times with indexing by any key reference.

Inbound Mail Digitisation

Outsource inbound mail to Cleardata and benefit from high volume document scanning, automated data capture, classification, validation and workflow routing to the relevant department. We can even manage exception handling to ensure accurate records.

Archive storage with fast digital retrieval

Large volumes of legacy documents can be stored off-site and retrieved quickly and easily using our scan on demand service. We offer Cleardox AMS, an online Archive Management System which provides a full audit trail to ensure compliance.

Cloud document management

Share and retrieve files securely across departments and remote teams with a full audit trail.

Automated document processing with Gen AI capability

Cleardata uses the latest data capture, workflow and AI technology to extract data, automate workflows and reduce manual input to ensure data integrity and accuracy. Speed up your document processes!

Automated email management

We use AI-driven technology to automate management, classification and distribution of incoming emails, therefore saving time and boosting customer satisfaction.

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Management of paperwork in the energy & utilities sector - Issues & Challenges

There are multiple challenges faced by the energy and utilities sector when it comes to handling and managing documents and records:

Regulatory Compliance

Regulatory oversight from utilities governing bodies, such as Ofgem, Ofwat & Ofcom.

Records maintenance

Large volumes of paper documents need to be processes, such as HR, occupational health, wayleaves, supplier & procurement records, safety, engineering files, substation records, customer correspondence and billing.

Document storage costs

Long term document storage costs can be high. It can also be challenging to manage records on remote sites.

Data accuracy

Maintaining accuracy of customer and supplier records for billing and invoicing purposes.

Property maintenance

Keeping accurate records of properties is important, for example managing deeds as well as wayleaves and maintenance records.

Types of Documentation

Compliance reports

Safety records

Engineering drawings

Wayleaves

Inspection reports

Procurement documentation

Maintenance records

HR records

Supplier documents

Substation records

Finance records

Occupational health records

This digitisation project has made a huge difference to everyone. Everything that we need relating to tenancy is now accessible, at the touch of a few buttons, no matter where we are working. It’s helping us to provide a better service to both our internal and external customers, allowing us to respond to requests in a super-efficient and timely way.

Head of Housing & Community at Karbon Homes
I've been really impressed by the services offered by Cleardata and their team has been a dream to work with.

Supporter Care Manager, Asthma + Lung UK