Housing

Regulatory compliance

Complying with regulatory frameworks and data protection, like GDPR.

Managing tenancy records efficiently

Managing tenancy documents, inspections, maintenance and property logs can be time-consuming.

Lack of physical storage space

Storage space can be limited in prime office locations. It can also be expensive to use up valuable office space for paperwork.

Home and agile working

Accessing and retrieving paperwork and documentation can be a challenge when working remotely.

Digitisation Services

Cleardata can digitise bulk volumes of housing records, for example tenancy records or deeds using our state of the art technology. Documents can be indexed by any required field such as tenant ID, property reference or date.

Document Storage

Housing records are stored securely off-site with the ability to scan and retrieve documentation as and when you need it. File requests are submitted using our online archive management system, Cleardox AMS. We can provide a full audit trail to ensure compliance.

Digital mailroom services

Digitise inbound post on arrival, such as tenant correspondence or complaints. Documents will be opened, sorted, digitised and returned for handling by the appropriate team

Outbound print and mail

Cleardata offers printing and distribution for your outbound print requirements. Save time and money on your outbound post.

Cloud document management solutions

Our Cleardox EDM System provides fast and secure access to your digital documents with full audit tracking and permission controls. Access your digitised documents from any location using our cloud document management system. We've invested in the latest IT & Cyber Security Systems.

Automate inbound email management

Email management can be automated using our generative AI technology, automatically processing inbound emails to save valuable time and improve processing speeds.