HR
Securely digitise, store, manage, and automate your HR records with Cleardata. We help HR teams stay compliant and efficient in a digital-first workplace.
Human Resources is at the heart of every organisation, overseeing everything from hiring and payroll to compliance and employee wellbeing. Managing HR records in a secure and efficient manner has never been more important. This is why Cleardata is on hand to support HR departments with digital document management, GDPR-compliant record storage and automated document workflows. From transitioning to paper files to improving access to employee records, our solutions reduce manual effort and enhance operational agility.
Cleardata can scan HR records and digitally index them by category. This will allow you to manage retention for GDPR compliance purposes. You can monitor records stored off-site, as well as retrieve them quickly when needed with our secure archive storage facilities combined with scan-on-demand via our online Archive Management System.
Our cloud based document management system, Cleardox EDM, allows information to be digitally stored and retrieved quickly at the touch of a button. Managing HR documents in our system, ensures authorised role based, or user access with a full audit trail. Cleardox has Cyber Security Embedded throughout the system, and is hosted in Microsoft Azure.
Accredited and Trusted
Managing records and documents in the HR sector involves several challenges:
Lack of office space
Paper HR documents take up a considerable amount of office space, which could be used for more productive business activities.
Agile working
Working from multiple offices and remote locations can make it difficult to work with paper records, both from an access and security perspective.
Backup and protection
Paper HR records are at risk of fire, flood or theft if not stored safely and securely.
Compliance
Compliance requirements and GDPR regulations necessitate accurate documentation. Manage your records efficiently with Cleardata's scanning, storage and document management solutions.
Organisation
Classifying documents by type is a common practice for businesses, as they may need to retain specific types of HR records for legal purposes.
Efficiency
Searching for and retrieving individual HR records can be expensive and time-consuming.
HR Documentation
HR document management and automated processing solutions
Digitise HR records, securely store or manage in the cloud
Document Scanning and Digitisation
We transform your paper HR documents into a digital format to make them quick and easy to search and retrieve. Our technology can digitise both small and large format documents, such as employee records, contracts, and performance reviews, with indexing by any key reference. All digitisation processes are assured to BS10008:2020 for legal admissibility.
Secure Document Storage
Securely store your documents off-site, with the option to scan and retrieve them whenever needed. Cleardox AMS, our online archive management system, provides full audit trails to ensure records are kept safe and accessible simultaneously.
Digital document management
Store your HR records securely in our cloud document management system. Cleardox EDM allows structured role-based access, audit logging, and compliance-friendly categorisation. Exceptional levels of IT and Cyber Security.
Automated HR Document Processing
Use our automated document processing solutions tag, classify, and trigger workflows for inbound emails and HR processes such as employee onboarding, policy acknowledgement or DSAR response.
Trusted by 10,000+ Companies
Why Choose Cleardata
Experienced in HR digitisation, storage and automated document processing.
We have UK-based document scanning and secure storage facilities
We’re BS 10008:2020 and ISO 27001:2022 accredited
Our processes are GDPR focused, with structured audit controls
Cloud based system hosted in Microsoft Azure with enterprise-grade cyber security
A full chain of user-based activity and custody tracking
HR Document Management - Benefits
Case Studies
Learn more about how our services can help...
How can we help?
View our services below to find out how we can help.
Get in touch to get started!
Call our team 0800 046 8081, or contact us.
We'll be happy to help.