Legal

Compliance

SRA and GDPR-aligned retention and data security requirements requirements.

High archive costs

Considerable document storage can impact valuable office space and result in high archive costs.

Agile working

Accessing paper case files can be difficult to access across branch offices and remote environments

Access to documents

Precise and quick access to records to allow for adequate legal case management and client services

High volumes of incoming documents

High volumes of incoming documents can be costly for staff to manually process on a daily basis.

Inefficiencies

Manual processing of legal administration and tasks can cause inefficiences for example claims or medical report processing.

Legal document scanning

We can digitise conveyancing documents, legal case files, contracts, claims, medical reports and much more. All scanned images can be indexed to your specifications to enable fast and easy digital retrieval.

Secure offsite storage with fast digital retrieval

Physical records are stored securely in our accredited facility. Legal records can be requested, retrieved and digitally returned quickly and easily. Our archive management system provides a full audit trail which is perfect for compliance purposes.

Digital mailroom - digitise documents on arrival

Our inbound mailroom service, means mail is diverted to our secure facility where it will be opened, sorted, scanned and digitally routed to the right team or person. We can even classify and validate your post for you and offer an exceptions management service.

Cloud document management - Cleardox EDM

Provide fast access to your digitised records via our cloud document management solution. Enable teams to search and retrieve documents securely from any location using a standard internet browser.

Print & distribution

Our outbound print and distribution service enables you to save valuable time and costs. Cleardata can print and mail your outbound documentation via our hybrid mail service.

Automated email management

Automated management of incoming emails with sorting, classification, automated actions and distribution.

Process documentation automatically

Cleardata offers automated document processing services using the latest intelligent data capture and workflow technology. This also offers Generative AI to enable efficient summarisation, task management and processing of legal documentation.