Marketing

High Document Volumes

Large volumes of both inbound and outbound paperwork need to be managed, printed and processed

Space

High volumes of paperwork require a significant amount of storage, which can be costly and inconvenient.

Data processing

Data cleansing handling can use up valuable resources, such as mail returns and getaways following campaigns.

Data security

It’s crucial to ensure security and protection of marketing documentation to avoid fines and data protection breaches.

Document accessibility

Making sure all departments and team members have quick and easy access to documents.

Use of time

It can be costly to print and distribute information for campaigns, letters and surveys. It can also occupy a lot of administrative time

Resource management

Staff resource levels need to be managed effectively to deal with peaks and troughs during marketing campaigns.

Document Scanning

We offer high-volume document scanning services that convert paperwork into digital formats. We ensure quality, accuracy and efficiency with our advanced scanning technology

Inbound Mailroom

Cleardata can handle incoming mail, converting physical mail into a digital format for easy management and distribution using our digital mailroom services. This enhances efficiency and allows marketing teams to focus on their core activities.

Outbound print & mailroom

Cleardata’s outbound print and mailroom service allows for promotional materials, letters or surveys to be printed and distributed. We can add barcodes to your outbound mail to identify and automatically capture data from inbound documents upon their return.

Data entry, cleansing & processing

We have a team of IT professionals and processors who provide data cleansing, data entry and validation. We can also cleanse your database for mailing returns and goneaways. For instance, we use the PAF database to validate addresses

Secure storage

Store records off-site and digitally retrieve documents as and when needed with our secure archive storage service. Our facilities have 24-hour CCTV monitoring, secure perimeter fencing and are protected by biometric entry systems. This ensures seamless security for sensitive marketing records.

Cloud document management

Digitised paperwork can be stored in Cleardox EDM, our cloud document management system. It includes a full audit trail, search capability and flexible access to documents from anywhere at any time