Cleardata's Services for the Energy and Utilities Sector

Digitisation of Paperwork

Convert paper documents of varying sizes, from wayleaves to substation records, into a digital format with Cleardata. OCR technology provides fast search and retrieval times with indexing by any key reference.

Inbound Mail Digitisation

Outsource inbound mail to Cleardata and benefit from high volume document scanning, automated data capture, classification, validation and workflow routing to the relevant department. We can even manage exception handling to ensure accurate records.

Archive storage with fast digital retrieval

Large volumes of legacy documents can be stored off-site and retrieved quickly and easily using our scan on demand service. We offer Cleardox AMS, an online Archive Management System which provides a full audit trail to ensure compliance.

Cloud document management

Share and retrieve files securely across departments and remote teams with a full audit trail.

Automated document processing with Gen AI capability

Cleardata uses the latest data capture, workflow and AI technology to extract data, automate workflows and reduce manual input to ensure data integrity and accuracy. Speed up your document processes!

Automated email management

We use AI-driven technology to automate management, classification and distribution of incoming emails, therefore saving time and boosting customer satisfaction.

Regulatory Compliance

Regulatory oversight from utilities governing bodies, such as Ofgem, Ofwat & Ofcom.

Records maintenance

Large volumes of paper documents need to be processes, such as HR, occupational health, wayleaves, supplier & procurement records, safety, engineering files, substation records, customer correspondence and billing.

Document storage costs

Long term document storage costs can be high. It can also be challenging to manage records on remote sites.

Data accuracy

Maintaining accuracy of customer and supplier records for billing and invoicing purposes.

Property maintenance

Keeping accurate records of properties is important, for example managing deeds as well as wayleaves and maintenance records.