Accreditations

We have worked hard to ensure our business is accredited to the latest standards for information security and records management.  You can relax in the knowledge that our premises are also protected by the latest security, fire and water detection systems.

ISO9001 & ISO27001

Our business is accredited for Quality Management and Information Security, with external accreditation from BSI.   Cleardata’s scanning and archive storage facilities are specifically designed and protected from the ground up with VESDA fire detection, CCTV and biometric finger print entry systems. We’re also a data protection act registered company and DBS check all our staff.

BS EN 15713

Cleardata has been assessed for BS EN 15713,  the code of practice for the Secure Destruction of Confidential Material.  This is incorporated on our  ISO9001:2015 certificate.

BS10012

Cleardata is certified to BS 10012 the Personal Information Management System, aligned with the EU GDPR principles.  This standard is designed to help businesses consider the key requirements for collecting, storing, processing, retaining or disposing of personal records related to individuals. Supporting compliance with the GDPR data protection legislation for our full range of document management and document  processing services.

Cyber Essentials Plus

Cleardata has been certified by BSI for Cyber Essentials and Cyber Essentials Plus.  These are government supported schemes that helps businesses protect themselves against cyber attacks.

PCI Compliance

We have self certified our business for PCI Compliance, enabling us to securely handle financial information. Our dedicated accreditations team regularly check that the business complies against all our security standards, providing preventative and corrective action reports where necessary.

BS 10008:2020 – Legal Admissibility of Electronic Information

Cleardata is certified to BS 10008:2020, the British Standard outlining best practice for the implementation and operation of electronic information management systems.  It helps verify information to avoid the legal pitfalls of information storage, outlines best practice for transferring electronic information between systems and migrating paper records to digital files and gives guidelines for managing the availability and accessibility of any records that could be required as legal evidence.

Staff Security

All Cleardata staff are DBS (Disclosure and Barring Service) checked.  Our training procedures are vigorous and we have strict onsite policies for staff to adhere to.

Inspections and Audits

We welcome your own internal inspection or audit team to check out premises.  Cleardata prides itself on the security and management of its scanning and archiving facilities.  The company has undergone many inspections by NHS, Local Authority , Financial and Pharmaceutical clients and has ticked every box from a compliance point of view.

Member of the Information and Records Management Society

Cleardata is a member of the Information and Records Management Society. Our staff are trained to handle and manage your records securely and professionally.  We are regularly updated with the latest records management compliance standards required. Our warehouse team have completed the IRMS (Information and Records Management Society) Certificate in Information Governance.

Accounts Payable Association Member

Cleardata is an accredited partner of the Accounts Payable Association. The Association has over 41,000 AP professionals as members and offers support and advice on the latest technology, processes and trends in the AP Industry, as well as benchmarking information on other organisations.

Kodak Platinum Partner

We are a Kodak Platinum Partner.  This means our experienced team can re-sell Kodak technology and advise you on the latest scanning software and hardware technology.  Our bureau runs on Kodak technology as we believe it provides the very best in quality, accuracy and speed. Cleardata is  the largest single-site user of Kodak scanners in the UK.

Data Protection Act Registered

Cleardata is registered as a data controller via the Information Commissioner’s Office. Our data protection act registration number is Z9057893.  Our team are trained in handling data securely and efficiently.

Cleardata’s Compliance Manager is a GDPR trained practitioner, qualified as a CIPM (Certified Information Privacy Manager). This provides a comprehensive knowledge of how data protection programmes work across your business.

Achilles UVDB Registered Supplier

Cleardata is a registered document scanning, archive storage and document management supplier to the Achilles UVDB database for utility companies. Achilles acts as a pre-qualification system, enabling Utility companies to manage risk and comply with EU regulations.

Data Protection and Security Toolkit (DSPT)

Cleardata has submitted a Data Protection and Security Toolkit (DSPT) return.  The DSPT Toolkit is an on-line system allowing NHS and Health and Social Care organisations and partners to assess themselves against the National Data Guardian’s ten data security standards.  This new system replaced the IG Toolkit in April 2018.