Accreditations

We have worked hard to ensure our business is accredited to the latest standards for information security and records management.  Our Director of Governance & Compliance is a qualified Data Protection Officer with experience in police, healthcare, public and private sector and maintains our framework for compliance and accountability under the UK GDPR and DPA2018. 

You can relax in the knowledge that our premises are also protected by the latest security, fire and water detection systems.

• Quality, Information Security & Confidential Shredding
• Legal Admissibility – Scanning
• Data Protection & GDPR
• Business Continuity
• Cyber Security
• Staff Security

 

Quality Management & Information Security ISO9001 & ISO27001:2022

Our business is accredited for Quality Management and Information Security, with external accreditation from BSI.   Cleardata’s scanning and archive storage facilities are specifically designed and protected from the ground up with VESDA fire detection, CCTV and biometric finger print entry systems. We’re also a data protection act registered company and DBS check all our staff. View certificates:-   ISO9001-2015 FS 505511 2024 – 2027  Cleardata – ISO 27001 2022 exp 2027-10-25

Confidential Shredding – BS EN 15713

Cleardata has been assessed for BS EN 15713,  the code of practice for the Secure Destruction of Confidential Material.  View certificate:-

BS EN 15713 – 2024 – 2027

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BS 10008:2020 – Legal Admissibility of Electronic Information

Cleardata is certified to BS 10008:2020, the British Standard outlining best practice for the implementation and operation of electronic information management systems.  It helps verify information to avoid the legal pitfalls of information storage, outlines best practice for transferring electronic information between systems and migrating paper records to digital files and gives guidelines for managing the availability and accessibility of any records that could be required as legal evidence. View certificate:- Cleardata BS10008-2020 11.8.24 – 10.8.27

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Data Protection & GDPR Compliance

Data Protection Act Registered

Cleardata is registered as a data controller via the Information Commissioner’s Office. Our data protection act registration number is Z9057893.  Our team are trained in handling data securely and efficiently. Our Director of Governance & Compliance is a qualified Data Protection Officer. 

Data Protection and Security Toolkit (DSPT)

Cleardata has submitted a Data Protection and Security Toolkit (DSPT) return.  The DSPT Toolkit is an on-line system allowing NHS and Health and Social Care organisations and partners to assess themselves against the National Data Guardian’s ten data security standards.  This new system replaced the IG Toolkit in April 2018. View here

Personal Information Management – BS10012

Cleardata is certified to BS 10012 the Personal Information Management System, aligned with the EU GDPR principles.  This standard is designed to help businesses consider the key requirements for collecting, storing, processing, retaining or disposing of personal records related to individuals. Supporting compliance with the GDPR data protection legislation for our full range of document management and document processing services.

View certificate:- BS 10012 – 2022 – 2025

 

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Business Continuity – BS 22301

Our business continuity management system has been externally assured to BS 22301, providing confidence in Cleardata’s back up processes and disaster recovery plans. View certificate: – ISO22301 – BCMS 738207 – Exp Dec 2027

 

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Cyber Security

Cyber Essentials Plus

Cleardata has been certified by BSI for Cyber Essentials and Cyber Essentials Plus.  These are government supported schemes that helps businesses protect themselves against cyber attacks.  View Certificates:- Cyber Essentials Cert 16-05-2024 to 15-05-2025 Cleardata UK CE Plus Certificate exp 21-06-2025.pdf

 

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Staff Security

All Cleardata staff are DBS (Disclosure and Barring Service) and credit checked.  Our training procedures are vigorous and we have strict onsite policies for staff to adhere to.

Inspections and Audits

We welcome your own internal inspection or audit team to check out premises.  Cleardata prides itself on the security and management of its scanning and archiving facilities.  The company has undergone many inspections by NHS, Local Authority , Financial and Pharmaceutical clients and has ticked every box from a compliance point of view.

 

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Kodak Platinum Partner

We are a Kodak Platinum Partner.  This means our experienced team can re-sell Kodak technology and advise you on the latest scanning software and hardware technology.  Our bureau runs on Kodak technology as we believe it provides the very best in quality, accuracy and speed. Cleardata is  the largest single-site user of Kodak scanners in the UK.