Public Sector Frameworks – Cleardata Document Management

Cleardata’s document scanning, archive storage and document management services can be accessed by the following Public Sector Frameworks:-

NHS SBS – Records Management Services

Scanning, Archive Storage, Electronic Document Management Services


RM1063 – Postal Goods and Services Framework – Crown Commercial Services Cleardata's Digital Mail Room Services are available via RM1063 Postal Goods and Services Framework

This framework covers Digital Mail Room Services, including the opening and scanning of mail, data capture/indexing services, electronic distribution of mail, archive storage, shredding and document management services. Cleardata is approved under Lot 7.


RM3781 – Multifunctional Devices, Managed Print and Content Services and Records Information Management Services

Lot 5 – Document Scanning Services – Crown Commercial Services framework. This lot covers:-Cleardata's Digital Mail Room Services are available via RM1063 Postal Goods and Services Framework

  • Scanning Service (On and/or Off site);
  • Document Scanning & Digitising of paper Images (or other media as specified)
  • Transportation of Records between locations where required;
  • Bulk Scanning project management;
  • Hosting services (digital storage of scanned images or transfer into Contracting Authorities ‘Records Information Management System /Document Repository System’ (RM/DRS));
  • Digital media storage (Hosting of scanned records);
  • Secure storage and access;
  • On line User access;
  • Inventory Software;
  • Electronic Retrieval;
  • Destruction and Archive Services;
  • Help desk availability – core hours or 24/7, where specified;
  • Performance monitoring;
  • Management Information reporting (Periodical and pro-active);
  • Missing Records procedures

Call our team today on 0800 046 8081 to find out more about our public sector document management  services or use our contact form.