Public Sector Frameworks – Cleardata Document Management

Cleardata’s document scanning, archive storage and document management services can be accessed by the following Public Sector Frameworks:-

NHS SBS – Records Management Services

Scanning, Archive Storage, Electronic Document Management Services


Cleardata's Digital Mail Room Services are available via RM1063 Postal Goods and Services Framework

RM1063 – Postal Goods and Services Framework – Crown Commercial Services

This framework covers Digital Mail Room Services, including the opening and scanning of mail, data capture/indexing services, electronic distribution of mail, archive storage, shredding and document management services. Cleardata is approved under Lot 7.


RM3781 – Multifunctional Devices, Managed Print and Content Services and Records Information Management Services

Cleardata's Digital Mail Room Services are available via RM1063 Postal Goods and Services Framework

Lot 5 – Document Scanning Services – Crown Commercial Services framework. This lot covers:-

  • Scanning Service (On and/or Off site);
  • Document Scanning & Digitising of paper Images (or other media as specified)
  • Transportation of Records between locations where required;
  • Bulk Scanning project management;
  • Hosting services (digital storage of scanned images or transfer into Contracting Authorities ‘Records Information Management System /Document Repository System’ (RM/DRS));
  • Digital media storage (Hosting of scanned records);
  • Secure storage and access;
  • On line User access;
  • Inventory Software;
  • Electronic Retrieval;
  • Destruction and Archive Services;
  • Help desk availability – core hours or 24/7, where specified;
  • Performance monitoring;
  • Management Information reporting (Periodical and pro-active);
  • Missing Records procedures

Call our team today on 0800 046 8081 to find out more about our public sector document management  services or use our contact form.